Top 47 Executive administrative assistant Jobs in Shawnee, Ks

Executive Assistant
The City of Overland Park —Overland Park, KS
- $26.04 - $34.66 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
5d
Executive Assistant
The Taylor-Made Team —Prairie Village, KS
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- In-person
- 401(k)
- Paid time off
Quick Apply
Admin Asst To Director
The University of Kansas Health System —Shawnee Mission, KS
- Full-time
- Microsoft Excel
- Research
- Mid-level
Executive Assistant - Aviation & Federal (Kansas City)
Burns & McDonnell —Kansas City, MO
- Full-time
- Microsoft Excel
- Office
- Bachelor's degree
Administrative Assistant to Physician
The University of Kansas Health System —Kansas City, KS
- Full-time
- Microsoft Excel
- Research
- Mid-level
7d
Administrative Assistant
Saint Luke's Health System —Overland Park, KS
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Health insurance
8h
Administrative Assistant Executive I
Metropolitan Community College —Kansas City, MO
- Full-time
- Inventory management
- English
- Mid-level
- Health savings account
- Paid holidays
14d
Admin Asst To Physician (FT) - Surgery Clinic
The University of Kansas Health System —Kansas City, KS
- Full-time
- Microsoft Excel
- Surgery
- HIPAA
5h
Administrative Assistant/Receptionist
Skillpath —Mission, KS
- $50,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
1d
Administrative Assistant to Executive Team (Human Resources)
Kansas City Public Schools —Kansas City, MO
- $26.99 - $37.33 an hour
- Full-time
- Mid-level
- Office
- 3 years
Senior Executive Administrative Assistant - Lenexa, KS
Canteen —Lenexa, KS
- $70,000 - $80,000 a year
- Full-time
- Background check
- Customer service
- Office
- Commuter assistance
- Paid parental leave
Quick Apply
1d
Executive Assistant - Court Administrator's Office
Circuit Court of Jackson County, Missouri —Kansas City, MO
- $30.07 an hour
- Full-time
- 6 years
- Word processing
- Mid-level
Administrative Coordinator
CASA of Johnson & Wyandotte Counties Inc —Overland Park, KS
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
13d
Executive Assistant
CRB —Kansas City, MO
- Full-time
- Hybrid work
- Background check
- 7 years
- Research
Quick Apply
Executive Assistant CEO
Swope Health Services —Kansas City, MO
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Kiewit Nuclear Solutions- Administrative Assistant-Lenexa, KS- Business Development
Kiewit Corporation —Lenexa, KS
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
7d
Executive Assistant
Jacob Eaton Agency - Farmers Insurance —Lenexa, KS
- $50,000 - $70,000 a year
- Full-time
- Office
- High school diploma or GED
- Leadership
- Paid training
- Health insurance
Quick Apply
Administrative Assistant, Senior
Blue Cross and Blue Shield of Kansas City —Kansas City, MO
- Full-time
- 5 years
- Writing skills
- Office
- Paid parental leave
- Paid holidays
Senior Administrative Assistant
BOK Financial —Overland Park, KS
- English
- Research
- Mid-level
Administrative Assistant to the General Councilors
Sisters of Charity of Leavenworth —Leavenworth, KS
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Mid-level

I want to receive the latest job alert for executive administrative assistant in shawnee, ks

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive administrative assistant jobs near shawnee, ks

Executive Assistant jobs in Kansas City, MO

Administrative Assistant jobs in Kansas City, KS

Administrative Coordinator jobs in Overland Park, KS

Executive Assistant jobs in Lenexa, KS

Executive Assistant jobs in Overland Park, KS

Executive Administrative Assistant jobs in Kansas City, MO

Administrative Assistant jobs in Leavenworth, KS

Executive Assistant To CEO jobs in Kansas City, MO

Administrative Assistant jobs in Kansas City, MO

Physician Assistant jobs in Kansas City, KS

Administrative Assistant jobs in Overland Park, KS

Business Development Manager jobs in Lenexa, KS

Administrative Assistant jobs in Apple Valley, MN

Administrative Assistant jobs in Vallejo, CA

Remote Administrative jobs in Mckinney, TX

Healthcare Administrative Assistant jobs in New Jersey

Administrative Assistant jobs in Shakopee, MN

Administrative Assistant jobs in Michigan

New Grad Physician Assistant jobs in New York, NY

Communications Assistant jobs in New York, NY

Executive Assistant

The City of Overland Park -
Overland Park, KS

Apply Now

Job Details

Full-time
$26.04 - $34.66 an hour
5 days ago

Qualifications

High school diploma or GED

Full Job Description

The City of Overland Park has a full-time Executive Assistant position available in the City Manager's Office.

JOB SUMMARY:

Provides administrative, technical, and logistical support to the Mayor, Governing Body, and City Manager's senior staff. Preparation and distribution of agendas for Council Committees. Assists with Mayor’s appointments to boards and committees. Oversees special event planning and special projects. Keeps abreast of city events and issues. Must have strong technical and analytical skills. Supports City Manager's Office.

DUTIES AND RESPONSIBILITIES:

Provides administrative support to the Mayor, Governing Body, and City Manager's senior staff. Includes production of letters, memos, presentations and reports; composes correspondence and distributes final documents. Schedules appointments as necessary, processes invoices, and prepares check requests and purchase orders, manages purchasing card records with assistance from other staff.
Maintains Mayor's calendar of appointments. Receives appointment requests, determines Mayor's availability, confirms with all parties involved. Arranges for stand-in when necessary and coordinates with the requester. Provides reminders, written copy of remarks, and materials needed for appointments or appearances.
Receives inquiries, requests, complaints, comments, concerns, messages, and requests for appointments from citizens, officials of other government jurisdictions, business community, and news media. Directs callers to appropriate staff person or provides requested information. Relays messages, makes appointments, or schedules meetings. Prepares proclamations and arranges presentation upon request, schedules personal appearances for the Governing Body, and other ceremonial duties in coordination with other staff.
Coordinates travel arrangements for Mayor, Governing Body, City Manager and City Manager’s Office staff for attendance at various out-of-town conferences. Makes and confirms reservations, secures travel advances, and prepares itineraries and trip packets for each traveler. Assists in preparation of expense statements upon traveler’s return. Coordinates arrangements for City Manager's Office staff to attend meetings/luncheons/dinners of Chamber, Convention & Visitors Bureau, Mid-America Regional Council and similar organizations.
Coordinates preparation and distribution of agendas for Finance, Administration and Economic Development Committee, the Overland Park Development Corporation and Committee of the Whole meetings. Reviews agenda and makes changes and corrections and assures compliance with open meetings laws.
Maintains awareness of requirements of Kansas Open Meetings Law in scheduling or being notified of meetings to be attended by members of Governing Body. Prepares call and notice of meeting as required; reminds others of this responsibility as needed.
Works with Department staff coordinators on new appointments/reappointments by Mayor to various city boards and commissions and maintains detailed records. Prepares documentation for new appointments, ensures accuracy of reappointment documentation from staff coordinators, responsible for placement of memos on City Council agendas, and mails letters to appointees advising of appointment.
Arranges details of Mayoral events such as the Volunteer Reception and the Mayor’s tree-lighting ceremony, in conjunction with other staff. Schedules events with appropriate venues and makes menu selections; oversees updates from staff coordinators to boards, commissions, and committees to prepare mailing lists; prepares invitations and completes invitation mailing; tracks invitation responses; completes arrangements on day of event.
Coordinates seating chart and reservations; submits event invoices to departments, and preparation of thank-you messages from the Mayor for annual State of the City address.
Assists Mayor with the selection and purchase Mayor’s ceremonial correspondence, such as an annual holiday card, oversees mailing with other staff. Must be able to draft and prepare Mayoral correspondence such as thank you notes, congratulatory notes, etc.
Provides staff assistance to City Manager’s office on Drug and Alcoholism Council, prepares annual contracts between City and agencies receiving funds and coordinates execution of such contracts in accordance with Governing Body direction. Monitors receipt of signed contracts and periodic performance reports from agencies as required by contract. Ensures funds are disbursed to agencies as set forth in contracts.
Provides logistical support; orders supplies, equipment, periodicals, and miscellaneous items; processes invoices, mileage forms, check requests, and purchase orders; back up for petty cash for use by Governing Body and City Manager's staff.
Maintains applicable department files in accordance with retention policy.
Assists in the fixed asset management of the department.
Assists in emergency operations and incident management activities, as required.
Keeps informed of City events and issues by reading various memos, reports, and periodicals to enhance knowledge of issues currently under consideration and services offered throughout the city.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Requirements:

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

High School Diploma or the equivalent.

EXPERIENCE:

One to two years of progressively responsible administrative or office management experience is required; experience in municipal administrative work preferred.

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

None.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

No City residency requirement.

Must successfully pass a background check, drug screen, physical exam and essential functions test.

Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri.

Salary Range: Grade D, $26.04 - $34.66

Application Deadline: Open until filled

Benefits: Full-time

All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.

EO/M/F/D/V

Work Location: In person

Apply Now

Refine Your Search

executive administrative assistant jobs in shawnee, ks

Executive Assistant

Executive Assistant

Admin Asst To Director

Executive Assistant - Aviation & Federal (Kansas City)

Administrative Assistant to Physician

Administrative Assistant

Administrative Assistant Executive I

Admin Asst To Physician (FT) - Surgery Clinic

Administrative Assistant/Receptionist

Administrative Assistant to Executive Team (Human Resources)

Senior Executive Administrative Assistant - Lenexa, KS

Executive Assistant - Court Administrator's Office

Administrative Coordinator

Executive Assistant

Executive Assistant CEO

Kiewit Nuclear Solutions- Administrative Assistant-Lenexa, KS- Business Development

Executive Assistant

Administrative Assistant, Senior

Senior Administrative Assistant

Administrative Assistant to the General Councilors

I want to receive the latest job alert for executive administrative assistant in shawnee, ks

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected