Top 585 Scheduling coordinator Jobs in Shawnee, Ks

Executive Assistant
The City of Overland Park —Overland Park, KS
- $26.04 - $34.66 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
5d
Schedule inbound Coordinator I
Johnson Controls —Kansas City, MO
- $20.67 - $27.00 an hour
- Communication skills
- Entry level
- Time management
Schedule Dispatch Coordinator
Johnson Controls —Kansas City, MO
- $20.67 - $27.00 an hour
- Computer literacy
- Communication skills
- Entry level
Admin Assistant - Project Coordinator
MD Tec Services LLC —Kansas City, KS
- From $1,200 a week
- Full-time
- Customer service
- Office
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
12d
Administrative Coordinator
CASA of Johnson & Wyandotte Counties Inc —Overland Park, KS
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
13d
Administrative Project Coordinator
The University of Kansas Health System —Westwood, KS
- Full-time
- Research
- Mid-level
- Office
Coordinator, Guest Communications
AMC Theatres —Leawood, KS
- Full-time
- Hybrid work
- Marketing
- Office
- Quality control
- Paid holidays
- Health insurance
Quick Apply
8d
Orthodontic Scheduling Coordinator
Kanning Orthodontics —Kansas City, MO
- Full-time
- Dental office
- Communication skills
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Health - Project Coordinator
Henderson Engineers —Lenexa, KS
- $72,160 - $108,240 a year
- Full-time
- English
- Office
- Business development
- Profit sharing
- Paid training
Quick Apply
14d
Patient Coordinator
Hero Practice Services —Kansas City, KS
- $15 - $22 an hour
- Bilingual
- Dental office
- Microsoft Excel
- Paid holidays
- Dental insurance
Quick Apply
Front Desk Check Out Coordinator
Love To Smile Dentistry —Overland Park, KS
- $18 - $28 an hour
- Full-time
- Bilingual
- Dental office
- US work authorization
- Free parking
- Paid holidays
Quick Apply
8d
Patient Care Coordinator - Monday-Friday 10:30am-7pm
AssistRx —Overland Park, KS
- $22 a year
- Full-time
- Background check
- Microsoft Excel
- Writing skills
- Disability insurance
- Health insurance
Quick Apply
Coordinator, Early College Events
Johnson County Community College —Overland Park, KS
- $20.93 - $26.94 an hour
- Part-time
- Hybrid work
- High school
- Mid-level
- University
- Paid holidays
- Retirement plan
13d
Program Coordinator-Health Department
Unified Government of Wyandotte County/Kansas City, KS —Wyandotte County, KS
- $27.54 - $36.83 an hour
- Full-time
- Pass drug screening
- Mid-level
- Driver's License
7d
Clinical Care Coordinator
Aria Care Partners —Overland Park, KS
- Full-time
- Office
- Quality control
- Experience equivalent to degree accepted
- Health savings account
- Paid holidays
Quick Apply
Treatment coordinator
RADIANT GRIN SOLUTIONS LLC —Olathe, KS
- $22 - $26 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Office Manager
Summit Ranch Inc —Shawnee, KS
- $19 - $28 an hour
- Part-time
- Background check
- Google Workspace
- HIPAA
Quick Apply
2d
DOT Permit & Dispatch Coordinator
Wilkerson Crane Rental —Bonner Springs, KS
- $25 - $30 an hour
- Full-time
- Customer service
- Research
- Mid-level
Quick Apply
11d
Front Desk Specialist/Care Coordinator
Nuvia Dental Implant Center —Overland Park, KS
- $20 - $39 an hour
- Dental office
- BLS Certification
- Data entry
- Paid training
- Disability insurance
Quick Apply
14d
Human Resources Coordinator
Garmin International, Inc. —Olathe, KS
- Full-time
- Microsoft Outlook
- Mid-level
- Office

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Executive Assistant

The City of Overland Park -
Overland Park, KS

Apply Now

Job Details

Full-time
$26.04 - $34.66 an hour
5 days ago

Qualifications

High school diploma or GED

Full Job Description

The City of Overland Park has a full-time Executive Assistant position available in the City Manager's Office.

JOB SUMMARY:

Provides administrative, technical, and logistical support to the Mayor, Governing Body, and City Manager's senior staff. Preparation and distribution of agendas for Council Committees. Assists with Mayor’s appointments to boards and committees. Oversees special event planning and special projects. Keeps abreast of city events and issues. Must have strong technical and analytical skills. Supports City Manager's Office.

DUTIES AND RESPONSIBILITIES:

Provides administrative support to the Mayor, Governing Body, and City Manager's senior staff. Includes production of letters, memos, presentations and reports; composes correspondence and distributes final documents. Schedules appointments as necessary, processes invoices, and prepares check requests and purchase orders, manages purchasing card records with assistance from other staff.
Maintains Mayor's calendar of appointments. Receives appointment requests, determines Mayor's availability, confirms with all parties involved. Arranges for stand-in when necessary and coordinates with the requester. Provides reminders, written copy of remarks, and materials needed for appointments or appearances.
Receives inquiries, requests, complaints, comments, concerns, messages, and requests for appointments from citizens, officials of other government jurisdictions, business community, and news media. Directs callers to appropriate staff person or provides requested information. Relays messages, makes appointments, or schedules meetings. Prepares proclamations and arranges presentation upon request, schedules personal appearances for the Governing Body, and other ceremonial duties in coordination with other staff.
Coordinates travel arrangements for Mayor, Governing Body, City Manager and City Manager’s Office staff for attendance at various out-of-town conferences. Makes and confirms reservations, secures travel advances, and prepares itineraries and trip packets for each traveler. Assists in preparation of expense statements upon traveler’s return. Coordinates arrangements for City Manager's Office staff to attend meetings/luncheons/dinners of Chamber, Convention & Visitors Bureau, Mid-America Regional Council and similar organizations.
Coordinates preparation and distribution of agendas for Finance, Administration and Economic Development Committee, the Overland Park Development Corporation and Committee of the Whole meetings. Reviews agenda and makes changes and corrections and assures compliance with open meetings laws.
Maintains awareness of requirements of Kansas Open Meetings Law in scheduling or being notified of meetings to be attended by members of Governing Body. Prepares call and notice of meeting as required; reminds others of this responsibility as needed.
Works with Department staff coordinators on new appointments/reappointments by Mayor to various city boards and commissions and maintains detailed records. Prepares documentation for new appointments, ensures accuracy of reappointment documentation from staff coordinators, responsible for placement of memos on City Council agendas, and mails letters to appointees advising of appointment.
Arranges details of Mayoral events such as the Volunteer Reception and the Mayor’s tree-lighting ceremony, in conjunction with other staff. Schedules events with appropriate venues and makes menu selections; oversees updates from staff coordinators to boards, commissions, and committees to prepare mailing lists; prepares invitations and completes invitation mailing; tracks invitation responses; completes arrangements on day of event.
Coordinates seating chart and reservations; submits event invoices to departments, and preparation of thank-you messages from the Mayor for annual State of the City address.
Assists Mayor with the selection and purchase Mayor’s ceremonial correspondence, such as an annual holiday card, oversees mailing with other staff. Must be able to draft and prepare Mayoral correspondence such as thank you notes, congratulatory notes, etc.
Provides staff assistance to City Manager’s office on Drug and Alcoholism Council, prepares annual contracts between City and agencies receiving funds and coordinates execution of such contracts in accordance with Governing Body direction. Monitors receipt of signed contracts and periodic performance reports from agencies as required by contract. Ensures funds are disbursed to agencies as set forth in contracts.
Provides logistical support; orders supplies, equipment, periodicals, and miscellaneous items; processes invoices, mileage forms, check requests, and purchase orders; back up for petty cash for use by Governing Body and City Manager's staff.
Maintains applicable department files in accordance with retention policy.
Assists in the fixed asset management of the department.
Assists in emergency operations and incident management activities, as required.
Keeps informed of City events and issues by reading various memos, reports, and periodicals to enhance knowledge of issues currently under consideration and services offered throughout the city.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Requirements:

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

High School Diploma or the equivalent.

EXPERIENCE:

One to two years of progressively responsible administrative or office management experience is required; experience in municipal administrative work preferred.

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

None.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

No City residency requirement.

Must successfully pass a background check, drug screen, physical exam and essential functions test.

Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri.

Salary Range: Grade D, $26.04 - $34.66

Application Deadline: Open until filled

Benefits: Full-time

All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.

EO/M/F/D/V

Work Location: In person

Apply Now

Refine Your Search

scheduling coordinator jobs in shawnee, ks

Executive Assistant

Schedule inbound Coordinator I

Schedule Dispatch Coordinator

Admin Assistant - Project Coordinator

Administrative Coordinator

Administrative Project Coordinator

Coordinator, Guest Communications

Orthodontic Scheduling Coordinator

Health - Project Coordinator

Patient Coordinator

Front Desk Check Out Coordinator

Patient Care Coordinator - Monday-Friday 10:30am-7pm

Coordinator, Early College Events

Program Coordinator-Health Department

Clinical Care Coordinator

Treatment coordinator

Office Manager

DOT Permit & Dispatch Coordinator

Front Desk Specialist/Care Coordinator

Human Resources Coordinator

I want to receive the latest job alert for scheduling coordinator in shawnee, ks

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