Top 16 Administrative assistant Jobs in Shelley, Id

Administrative Assistant - Finance
Little People's Academy —Idaho Falls, ID
- From $30 an hour
- Full-time
- Hybrid work
- Background check
- Ability to walk for extended periods
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
Waste Management Technical Assistant Energy
AtkinsRéalis —Idaho Falls, ID
- $48,000 - $80,000 a year
- Full-time
- Research
- Office
- Databases
- Employee stock purchase plan
- Disability insurance
Admin Assistant 2, Part Time, Ammon ID, Deseret Industries
The Church of Jesus Christ of Latter-day Saints —Ammon, ID
- Part-time
- Writing skills
- Research
- Mid-level
10d
Receptionist/Administrative Assistant
Full Spectrum Psychology —Idaho Falls, ID
- $14 - $18 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
1d
Client Experience Coordinator
Page Insurance —Idaho Falls, ID
- Full-time
- Office
- Administrative experience
- Entry level
- Paid holidays
- Paid time off
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Idaho
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Human Resources Assistant
Fybercom —Idaho Falls, ID
- $17 - $20 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
3d
Customer Service & Operations Support (BAC)
Sprague Pest Solutions —Rigby, ID
- $20 - $25 an hour
- Full-time
- Background check
- Hospitality
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
10d
Marketing Assistant
Hitch N Go Trailer Sales & Rentals —Rigby, ID
- Part-time
- Office
- In-person
- Communication skills
- Employee discount
- Flexible schedule
Quick Apply
5d
Assistant Trust Officer
THE BANK OF COMMERCE —Idaho Falls, ID
- English
- Mid-level
- Office
Quick Apply

More jobs to discover

Find similar jobs that you might be interested in.

Waste Management Technical Assistant Energy
AtkinsRéalis —Idaho Falls, ID
College or technical education desired. Performs accounting, financial duties, record keeping, technical research, and waste data tracking.
$48,000 - $80,000 a year

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Administrative Assistant
Ryder System —Columbus, OH
Bachelor's Degree in related field, Preferred. Answers phone, takes messages, answers routine inquiries, schedules appointments, meetings and keeps manager's…
$24 an hour
Front Office Assistant
MAD Live Solutions —Columbus, OH
Answer and direct incoming phone calls and inquiries. Greet visitors and provide a welcoming front-office experience. High school diploma or equivalent.
$17 - $26 an hour
Quick Apply
7d

Show more jobs in cities nearby

I want to receive the latest job alert for administrative assistant in shelley, id

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near shelley, id

Human Resources Assistant jobs in Idaho Falls, ID

Administrative Assistant jobs in Idaho Falls, ID

Administrative Assistant jobs in Ammon, ID

Administrative Assistant jobs in Port Saint Lucie, FL

Part Time Physician Assistant jobs in Boston, MA

Human Resources Assistant jobs in Renton, WA

Human Resource Assistant jobs in Detroit, MI

Human Resources Assistant jobs in Aurora, IL

Human Resources Assistant jobs in Glendale, CA

Human Resources Assistant jobs in Chicago, IL

Marketing Assistant jobs in Fresno, CA

Marketing Assistant jobs in Ypsilanti, MI

Production Assistant jobs in New York, NY

Director Of Marketing jobs in Atlanta, GA

Marketing Assistant jobs in Kansas City, MO

Marketing Assistant jobs in Harrisburg, PA

Part Time Legal Assistant jobs in Tampa, FL

Marketing jobs in Kailua Kona, HI

Veterinary Assistant jobs in Aurora, CO

Medical Assistant Training jobs in Tucson, AZ

Administrative Assistant - Finance

Little People's Academy -
Idaho Falls, ID

Quick Apply

Job Details

Full-time
From $30 an hour

Benefits

Paid time off
Flexible schedule
Childcare

Qualifications

Customer communication
Filing
Databases
High school diploma or GED
Math
Attention to detail

Full Job Description

Administrative Assistant – Finance

Position Title: Administrative Assistant – Finance
Department: Administration
Reports To: Owner/Director

Position Summary

The Administrative Assistant – Finance is responsible for supporting the financial and administrative operations of the childcare center. This position manages government subsidy programs, tuition processing, accounts payable and receivable, budgeting support, financial reporting, and administrative recordkeeping. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and is committed to accuracy while supporting the mission and daily operations of the center.

Essential Duties and Responsibilities Financial Operations

Process and maintain tuition accounts, including invoicing, payments, and account reconciliation.
Monitor and follow up on outstanding tuition balances in a professional and timely manner.
Process accounts payable, including vendor invoices and timely payments.
Maintain accounts receivable records and prepare deposits.
Assist with monthly budget preparation and expense tracking.
Prepare financial reports and spreadsheets for the Owner/Director.
Maintain accurate financial records and documentation.
Assist with payroll preparation by gathering and organizing required information as assigned.

Government Funding & Subsidy Programs

Administer government childcare subsidy programs and ensure compliance with all program requirements.
Process attendance and documentation required for state and federal reimbursement programs.
Manage the Child and Adult Care Food Program (CACFP) documentation, meal counts, claims, and reimbursement records.
Maintain accurate files for subsidy recipients and food program participation.
Ensure all required reports are completed accurately and submitted by established deadlines.

Administrative Responsibilities

Maintain organized electronic and paper filing systems.
Create and maintain Excel spreadsheets, financial reports, and databases.
Assist with enrollment paperwork and financial documentation.
Prepare correspondence, reports, and other administrative documents.
Order office supplies and maintain inventory as assigned.
Ensure compliance with licensing, financial, and record retention requirements.

Customer Service

Communicate professionally with families regarding tuition, billing, payment plans, and subsidy information.
Answer phones, emails, and inquiries related to financial matters.
Maintain confidentiality regarding all financial, employee, and family information.
Provide excellent customer service while representing the childcare center with professionalism and integrity.

Qualifications

High school diploma or equivalent required;
Minimum of two years of administrative, bookkeeping, or accounting experience preferred.
Experience with childcare tuition management, government subsidy programs, or CACFP is highly desirable.
Strong knowledge of Microsoft Excel and Microsoft Office applications.
Experience with accounting or childcare management software preferred.
Excellent mathematical, organizational, and problem-solving skills.
Strong written and verbal communication abilities.
Ability to maintain strict confidentiality and handle sensitive financial information.
Ability to prioritize multiple tasks and meet deadlines with minimal supervision.

Physical Requirements

Ability to sit, stand, and walk for extended periods.
Ability to lift up to 25 pounds occasionally.
Ability to operate standard office equipment, including computers, printers, copiers, and calculators.

Work Schedule

This position is generally scheduled Monday through Friday. Occasional flexibility may be required to meet payroll, reporting deadlines, or the operational needs of the childcare center.

Other Duties

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of responsibilities. Employees may be assigned additional duties as needed to support the successful operation of the childcare center.

Pay: From $30.00 per hour

Benefits:

Flexible schedule
Paid time off

Work Location: Hybrid remote in Idaho Falls, ID 83402

Quick Apply

Refine Your Search

administrative assistant jobs in shelley, id

Administrative Assistant - Finance

Waste Management Technical Assistant Energy

Admin Assistant 2, Part Time, Ammon ID, Deseret Industries

Receptionist/Administrative Assistant

Client Experience Coordinator

Military Service - U.S. Air National Guard, Administration

Human Resources Assistant

Customer Service & Operations Support (BAC)

Marketing Assistant

Assistant Trust Officer

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for administrative assistant in shelley, id

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected