Top 35 Executive assistant Jobs in Shelton Ct

Executive Administrative Assistant
Advanced Hospitality —Milford, CT
- $65,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Dental insurance
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Sr Admin Assistant
Yale New Haven Health —New Haven, CT
- Full-time
- 5 years
- Computer literacy
- Research
7d
Sr. Admin Assistant
Yale New Haven Health —Bridgeport, CT
- Full-time
- Hospital
- 5 years
- Research
10d
Executive and Personal Assistant to the Presi
Haynes Group Inc. —Oxford, CT
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
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12d
Administrative Assistant
FuelCell Energy —Danbury, CT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
13d
Executive Assistant
Westaff —Meriden, CT
- $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
14d
Senior Administrative Assistant
Yale University —New Haven, CT
- $31.83 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
12d
Senior Administrative Assistant
EMCOR Group, Inc. —Norwalk, CT
- $100,000 - $113,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
Executive Assistant To the CEO
CONNEX CREDIT UNION INC —North Haven, CT
- $56,119.00 - $84,179.32 a year
- Full-time
- Research
- Bachelor's degree
- Senior level
Quick Apply
12d
Executive Office Administrator (CED)
HOUSING AUTHORITY OF THE CITY OF NEW HAVEN —New Haven, CT
- $62,285 - $83,044 a year
- Office
- Analysis skills
- Driver's License
Quick Apply
13d
Executive Assistant
Essential Veterinary Partners LLC —Fairfield, CT
- $60,000 - $75,000 a year
- Full-time
- Google Workspace
- Organizational skills
- 1 year
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Administrative Assistant
Saint Paul VI Parish Corporation —Hamden, CT
- Part-time
- Google Workspace
- Writing skills
- Research
5h
Advisor Assistant
Barnum Financial Group: HarborOak Team —Shelton, CT
- From $50,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
C Suite Executive Assistant
CARABETTA COMPANIES —Meriden, CT
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Admin and Office Manager
Hitachi —Wilton, CT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Retirement plan
Senior Administrative Assistant, Alumni Engagement and Development - Yale Law School
Yale University —New Haven, CT
- $31.83 an hour
- Weekends as needed
- Hybrid work
- Background check
- High school
- Mid-level
Executive & Payroll Assistant
New Opportunities, Inc. —Waterbury, CT
- $27.48 an hour
- Part-time
- Research
- Mid-level
- Office
- Paid holidays
- Health insurance
7d
Executive Assistant to the Superintendent
New Fairfield Public Schools —New Fairfield, CT
- Online Application
- School experience
- Google Workspace
- Office
Senior Administrative Assistant, Presidential Senior Fellowship Program
Yale University —New Haven, CT
- $31.83 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Office Manager assistant
Silvin Homes —Cheshire, CT
- From $25 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Paid time off
- Parental leave
Quick Apply

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Executive Administrative Assistant

Advanced Hospitality -
Milford, CT

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Job Details

Full-time
$65,000 - $70,000 a year

Benefits

Paid holidays
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Customer relationship building
Microsoft Outlook
Computer literacy
Client rapport building
Project coordination
Internal employee customer service
Customer relationship management
Client management

Full Job Description

This position is onsite in Milford, CT.

DESCRIPTION:

We are seeking a highly organized and professional Executive Administrator Assistant to provide high-level administrative, operational, and executive support to leadership and executive teams. This role serves as a key liaison between internal leadership, clients, vendors, and external partners while supporting executive scheduling, onboarding coordination, contract administration, document management, payroll support, and company-wide operational initiatives.

RESPONSIBILITIES:

Executive & Administrative Support

Manage complex calendars, appointments, meetings, and travel arrangements for executives and leadership.
Screen, prioritize, and respond to incoming communications, correspondence, and requests.
Prepare meeting agendas, presentations, reports, briefing materials, and follow-up action items.
Coordinate internal and external meetings, training sessions, and company events.
Draft, proofread, format, and distribute professional correspondence and business documents.
Serve as a primary point of contact for executive scheduling and communications.

Operations & Client Support

Act as a professional point of contact for clients, employees, vendors, and external partners.
Support onboarding activities, HR operations, compliance initiatives, and administrative processes.
Coordinate with consultants, attorneys, vendors, and clients on projects and initiatives.
Assist with company-wide operational and strategic projects.
Support relationship-building efforts with prospective and existing clients.
Provide administrative and operational support across multiple departments as needed.

Contract & Lease Administration

Maintain lease agreements, service agreements, and client contracts.
Track renewals, expirations, amendments, approvals, and critical dates.
Coordinate contract routing, signatures, and document retention.
Maintain organized repositories for contracts and operational documentation.
Coordinate with tenants, vendors, legal counsel, and leadership regarding lease and contract matters.

Documentation & Compliance

Maintain accurate digital filing systems, document version control, and record retention practices.
Support audits, file reviews, compliance projects, and operational initiatives.
Maintain accurate records and documentation in compliance with company standards and applicable regulations.
Ensure confidentiality and integrity of sensitive employee, client, and company information.

Payroll & Administrative Finance Support

Provide administrative support related to payroll processing and payroll documentation.
Serve as a backup resource for payroll administration when needed.
Assist with payroll-related reporting, recordkeeping, and employee documentation.
Support basic financial and administrative tasks, including simple account reconciliations and documentation review.
Coordinate with finance and operational teams to ensure accurate records and timely processing.

REQUIRED QUALIFICATIONS:

Demonstrated administrative, executive support, operations, office management, or HR support experience.
Strong computer proficiency including Microsoft Office Suite and Microsoft 365 applications.
Ability to prioritize tasks, manage deadlines, and effectively multi-task in a fast-paced environment.
Strong interpersonal, organizational, and communication skills.
Ability to work independently while taking direction effectively.
High level of professionalism, organization, discretion, and attention to detail.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong customer service mindset with the ability to build positive relationships with clients, vendors, employees, and leadership.
Reliable transportation and ability to travel locally when needed.

KNOWLEDGE, SKILLS, AND ABILITIES:

Strong analytical, critical thinking, and problem-solving skills.
Exceptional attention to detail with strong follow-through and accountability.
Ability to manage multiple projects and competing priorities while maintaining accuracy and professionalism.
Proficiency in Microsoft Office Suite and Microsoft 365 applications, including Outlook, Excel, Word, and PowerPoint.
Experience with HRIS, ATS, onboarding systems, JazzHR, JotForm, SmartSheet, SharePoint, POS systems, or similar platforms preferred.
Exposure to payroll administration, bookkeeping, accounting support, or finance-related administrative functions is a plus.
Positive, adaptable, and proactive approach to work and project management.

EDUCATION AND EXPERIENCE:

Bachelor's degree in Business Administration, Human Resources, Communications, Paralegal Studies, Accounting, Finance, or a related field preferred. Equivalent experience will be considered.
Experience with Microsoft 365, Excel, Outlook, Word, and PowerPoint required.
Experience supporting executives, business operations, administrative functions, HR processes, client services, or office management preferred.
Experience with payroll administration, bookkeeping support, account reconciliations, or similar financial administrative functions is a plus.
Experience with HRIS, ATS, onboarding systems, JazzHR, JotForm, SmartSheet, SharePoint, POS systems, or similar platforms preferred.

TRAVEL REQUIREMENTS:

Occasional local travel may be required to support client locations, meetings, training sessions, or operational needs.
Travel is generally limited to day trips within a 40-mile radius, though occasional additional travel may be required.
Employees must maintain reliable transportation.

BENEFITS

Salary: $65,000 - $70,000

Comprehensive Health, Dental, & Vision
Paid Time Off
Sick Time
Paid Holidays
Life Insurance
401(k) Contributions
Charity Matching Program

Join us in this exciting opportunity to make a meaningful impact on our talent acquisition efforts. Apply today and become an integral part of our dynamic team!

Work Location: In person

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Refine Your Search

executive assistant jobs in shelton ct

Executive Administrative Assistant

Sr Admin Assistant

Sr. Admin Assistant

Executive and Personal Assistant to the Presi

Administrative Assistant

Executive Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Executive Assistant To the CEO

Executive Office Administrator (CED)

Executive Assistant

Administrative Assistant

Advisor Assistant

C Suite Executive Assistant

Executive Admin and Office Manager

Senior Administrative Assistant, Alumni Engagement and Development - Yale Law School

Executive & Payroll Assistant

Executive Assistant to the Superintendent

Senior Administrative Assistant, Presidential Senior Fellowship Program

Office Manager assistant

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