Top 221 Appointment coordinator Jobs in Shorewood Il

Office Secretary / Administrative Coordinator
Krupa Electric Inc —Romeoville, IL
- $28 - $32 an hour
- Part-time
- Microsoft Outlook
- Research
- Mid-level
- Employee assistance program
Quick Apply
2d
6 Month Follow-Up Care Coordinator- Bilingual, Spanish
Senior Services Associates, Inc —Aurora, IL
- $22 - $24 an hour
- Full-time
- Spanish
- Nursing
- RN License
- Paid training
- Mileage reimbursement
Quick Apply
Medical Office Coordinator
Strong Spine Institute —Wheaton, IL
- $18 - $23 an hour
- Full-time
- Hybrid work
- Spanish
- HIPAA
- English
- Health insurance
Quick Apply
Senior Caregiver
Always Best Care of Naperville —Lisle, IL
- $16.50 - $19.00 an hour
- Part-time
- Background check
- Caregiving
- Cooking
- Paid training
- 401(k)
Quick Apply
CDL Blood Bus Driver / Phlebotomist - (CDL required, 5K Sign-On Bonus) - Paid Phlebotomy Training
Versiti, Inc. —Aurora, IL
- $20.78 an hour
- Weekends as needed
- CDL B
- Spanish
- Microsoft Excel
- Paid training
- Paid holidays
Part Time Dispatch Support Coordinator
247 Chicago —Joliet, IL
- $18 - $23 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Office
- Work from home
Quick Apply
Patient Service Representative - Part Time
Duly Health and Care —Joliet, IL
- $15.10 - $22.70 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
3d
Office Coordinator
NLX Beverage Solutions —New Lenox, IL
- $24 - $26 an hour
- 18 years or older
- Spanish
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Family Advocate (Part-Time)
Catholic Charities, Diocese of Joliet —Joliet, IL
- $27.95 - $31.05 an hour
- Part-time
- Microsoft Outlook
- Current TB test
- Mid-level
Quick Apply
Front Desk & Social Media Coordinator
Keller Williams Preferred Realty —Orland Park, IL
- $37,000 - $47,000 a year
- Organizational skills
- Communication skills
- Entry level
- Opportunities for advancement
Quick Apply
Community Health Worker - Will County, Illinois
Waymark —Joliet, IL
- $23.08 - $26.20 an hour
- Weekends as needed
- Background check
- Hospital
- Computer literacy
- Paid training
- Commuter assistance
Quick Apply
Intake Coordinator
Trinity Services, Inc. —Joliet, IL
- $45,000 - $47,500 a year
- Computer literacy
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Community Outreach & Health Screening Coordinator
StretchClub —Naperville, IL
- $51,400.97 - $61,902.24 a year
- Part-time
- Mid-level
- Driver's License
- Travel
- Paid time off
- Employee discount
Quick Apply
6d
Customer Service & Service Coordinator CSR (Hybrid)
Applied Home Pros —Naperville, IL
- $20 - $25 an hour
- Full-time
- Hybrid work
- English
- Mid-level
- Residential
- Paid time off
Quick Apply
11d
Scheduling Coordinator - Dental Office
Lifetime Family Dental - New Lenox —New Lenox, IL
- $18 - $21 an hour
- Full-time
- Dental office
- In-person
- Communication skills
- Health insurance
- Paid time off
Quick Apply
4d
Scheduling Coordinator
The Center for Sleep Medicine —Mokena, IL
- $18 - $20 an hour
- Full-time
- Background check
- Spanish
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
9d
Patient Service Representative- Behavioral Health
Duly Health and Care —Joliet, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
11d
Guest Relations & Patient Experience Coordinator
SkyRose Rejuvenation Clinic & Spa —Orland Park, IL
- $20 - $25 an hour
- Part-time
- HIPAA
- High school diploma or GED
- Home Health
- Continuing education credits
- Health insurance
Quick Apply
3d
Patient Service Rep- Cardiology
Duly Health and Care —Joliet, IL
- $15.10 - $22.70 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
- Disability insurance
- Health insurance
Quick Apply
1d
BDC Customer Care Specialist
Thomas Nissan of Joliet —Joliet, IL
- $55,000 - $125,000 a year
- Full-time
- Spanish
- Computer literacy
- English
- Paid training
- Dental insurance
Quick Apply

I want to receive the latest job alert for appointment coordinator in shorewood il

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

appointment coordinator jobs near shorewood il

Office Secretary / Administrative Coordinator

Krupa Electric Inc -
Romeoville, IL

Quick Apply

Job Details

Part-time | Full-time
$28 - $32 an hour
2 days ago

Benefits

Employee assistance program

Qualifications

Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
Time management

Full Job Description

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Office Secretary / Administrative Coordinator to support our day-to-day office operations. This position will provide administrative support, maintain company records, coordinate documentation, assist with compliance requirements, manage business registrations, and help ensure that important deadlines and administrative responsibilities are completed accurately and on time.

The ideal candidate is professional, organized, responsive, and comfortable managing multiple priorities while maintaining confidentiality and attention to detail.

Key Responsibilities

Administrative & Office Support

Manage daily office administrative activities and maintain an organized office environment.
Answer and direct phone calls, emails, and other correspondence.
Schedule meetings, appointments, inspections, and other business activities.
Prepare letters, forms, reports, spreadsheets, correspondence, and other documents.
Maintain electronic and physical filing systems.
Enter, update, and maintain company and project information in databases and spreadsheets.
Order and maintain office supplies and coordinate routine office needs.
Assist management and project personnel with administrative tasks as needed.
Maintain calendars, deadlines, renewal dates, and follow-up items.

Compliance & Regulatory Support

Assist with routine compliance reviews and maintain compliance documentation.
Track licenses, permits, certificates, registrations, renewals, and expiration dates.
Research and monitor administrative requirements applicable to the company's operations.
Prepare and organize documentation required for regulatory, licensing, or compliance submissions.
Maintain accurate records of completed compliance requirements and outstanding items.
Coordinate with management, government agencies, municipalities, vendors, and other parties regarding administrative requirements.
Follow up on outstanding compliance items and notify management of upcoming deadlines.

Business Registrations & Corporate Records

Prepare and submit business registration and renewal documents.
Maintain records for company registrations, licenses, certificates, permits, and related filings.
Track renewal deadlines and ensure timely submission of required paperwork.
Assist with registrations in municipalities, states, agencies, vendor systems, and other applicable platforms.
Maintain organized copies of confirmations, receipts, certificates, and correspondence.
Research registration requirements and coordinate with appropriate agencies when necessary.

Project Submittals & Documentation

Prepare, assemble, and submit project-related documentation according to established requirements.
Track project submittals, approvals, revisions, and outstanding documents.
Maintain project files and ensure required documentation is complete and properly organized.
Coordinate with project managers, clients, contractors, vendors, municipalities, and other stakeholders.
Monitor submission deadlines and follow up on pending approvals or requested revisions.
Maintain logs of submitted documents, dates, status, and required follow-up.
Assist with preparation of proposals, bids, qualification packages, permits, certificates, and other project documentation.

Records & Document Control

Maintain accurate electronic and paper records.
Establish consistent naming, filing, and document-control procedures.
Ensure current versions of forms and documents are used.
Scan, copy, distribute, and archive documents as needed.
Protect confidential company, employee, client, and project information.
Assist with document retention and organization.

Communication & Coordination

Serve as a professional point of contact for routine administrative inquiries.
Communicate with clients, vendors, government offices, municipalities, subcontractors, and other business contacts.
Draft professional emails and correspondence.
Coordinate information between office staff, management, and field/project personnel.
Follow up on outstanding requests and provide status updates.

Qualifications

High school diploma or equivalent required; additional administrative or business education is a plus.
2+ years of office administration, secretary, administrative assistant, project administration, or similar experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to manage multiple projects, deadlines, and priorities.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PDF/document-management tools.
Comfortable learning online registration, permitting, compliance, and project-submittal systems.
Ability to work independently while also supporting a team.
Professional, dependable, and service-oriented attitude.

Preferred Experience

Experience with any of the following is a plus:

Business registrations and renewals
Licensing and permitting
Compliance documentation
Government or municipal submissions
Construction or project administration
Project submittals and document control
Bid and proposal packages
Certificate of insurance tracking
Vendor and subcontractor documentation
Microsoft Excel tracking logs
Electronic filing and document-management systems

Key Skills

Organization and prioritization
Attention to detail
Written and verbal communication
Document management
Deadline tracking
Compliance coordination
Problem solving
Professional customer service
Microsoft Office proficiency
Ability to handle confidential information

What We Offer

Competitive compensation based on experience
Professional and supportive work environment
Opportunity for growth and increased responsibility
Training on company systems and procedures

How to Apply

Please submit your resume and a brief summary of your relevant administrative, compliance, registration, or project-support experience.

Position: Office Secretary / Administrative Coordinator
Employment Type: Full-Time
Location: Romeoville IL
Schedule: Monday–Friday / 7-3:30pm

Pay: $28.00 - $32.00 per hour

Benefits:

Employee assistance program

Work Location: In person

Quick Apply

Refine Your Search

appointment coordinator jobs in shorewood il

Office Secretary / Administrative Coordinator

6 Month Follow-Up Care Coordinator- Bilingual, Spanish

Medical Office Coordinator

Senior Caregiver

CDL Blood Bus Driver / Phlebotomist - (CDL required, 5K Sign-On Bonus) - Paid Phlebotomy Training

Part Time Dispatch Support Coordinator

Patient Service Representative - Part Time

Office Coordinator

Family Advocate (Part-Time)

Front Desk & Social Media Coordinator

Community Health Worker - Will County, Illinois

Intake Coordinator

Community Outreach & Health Screening Coordinator

Customer Service & Service Coordinator CSR (Hybrid)

Scheduling Coordinator - Dental Office

Scheduling Coordinator

Patient Service Representative- Behavioral Health

Guest Relations & Patient Experience Coordinator

Patient Service Rep- Cardiology

BDC Customer Care Specialist

I want to receive the latest job alert for appointment coordinator in shorewood il

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected