Top 1420 Administrative assistant Jobs in Signal Hill, Ca

Executive Administrative Assistant to COO
Done By Dorfman —West Hollywood, CA
- $59,000 - $61,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant to COO
Done By Dorfman —Beverly Hills, CA
- $59,000 - $61,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Confidential —Los Angeles, CA
- $28 - $30 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
Champion Health Plan —Long Beach, CA
- From $80,000 a year
- Full-time
- Inventory management
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Support - Nonprofit Preschool
Un Mundo de Amigos Preschool —Long Beach, CA
- $20 - $24 an hour
- Full-time
- School experience
- Classroom
- Spanish
- Paid holidays
- Health insurance
Quick Apply
Scheduling Assistant
360 Behavioral Health —Long Beach, CA
- $18 - $26 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
10d
Administrative Assistant
Cordoba Corporation —Long Beach, CA
- $28 - $34 an hour
- Full-time
- Customer service
- Mid-level
- Office
Quick Apply
14d
Administrative Assistant
Vestar Properties Inc —Long Beach, CA
- $28 - $30 an hour
- Full-time
- Research
- Office
- Administrative experience
Quick Apply
9d
Document Management Assistant
Eversoft, Inc —Long Beach, CA
- $39,000 - $59,000 a year
- Full-time
- Basic math
- Office
- Administrative experience
Quick Apply
7d
Office Assistant
Lubeco —Long Beach, CA
- $24 - $27 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Office Administrative Assistant / Case Specialist
Holistic Consultants —Gardena, CA
- $20 - $24 an hour
- Part-time
- Microsoft Word
- Experience working with individuals with developmental disabilities
- Spanish
- Flexible schedule
Quick Apply
Administrative Assistant
S.D. Herman Co. —Los Angeles, CA
- From $60,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
- Health insurance
- Paid time off
Quick Apply
13d
Admin Coordinator for Order Management Dept
Buchanan Company, Inc. —Huntington Beach, CA
- $24 - $29 an hour
- 8 hour shift
- Background check
- Microsoft Outlook
- Basic math
- Paid holidays
- Health insurance
Quick Apply
Dispatch and AR Assistant
J R Grease Service —Long Beach, CA
- $23.50 - $26.50 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
Quick Apply
Program Administrative Assistant (Receptionist) - PAA 273
SOCIAL VOCATIONAL SERVICES —Torrance, CA
- $20 an hour
- Full-time
- Microsoft Excel
- English
- Office
- Paid holidays
- Health insurance
Quick Apply
12d
Human Resources Assistant
HPP Food Services —Buena Park, CA
- $22 - $24 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
9h
OR Administrative Assistant
Cedars-Sinai —Los Angeles, CA
- $25.00 - $35.94 an hour
- 8 hour shift
- Hospital
- No experience needed
- Office
- Tuition reimbursement
8h
Administrative Assistant
DAVITA —South Gate, CA
- $25 - $30 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant - Imaging Admin - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
USC —Los Angeles, CA
- $26.00 - $41.28 an hour
- 8 hour shift
- Acute care
- Computer literacy
- Mid-level
12d
Administrative Assistant
Long Beach Community Improvement League —Long Beach, CA
- Office
- Driver's License
- Bachelor's degree
- Health insurance
- Dental insurance

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Executive Administrative Assistant to COO

Done By Dorfman
West Hollywood, CA

Quick Apply

Job Details

Full-time
$59,000 - $61,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
401(k) matching
Life insurance

Qualifications

Confidential information handling
Executive administrative support
Productivity software
Managing executive calendars
Technical Proficiency

Full Job Description

Executive Assistant to Chief Operating Officer (COO)

Done by Dorfman

Locations: Beverly Hills, West Hollywood & Simi Valley, CA

Job Type: Full-Time | In-Person

Salary: $60,000 per year

Benefits: Health Insurance 401(k) Matching Life Insurance

Position Overview

Done by Dorfman is seeking an experienced, highly organized, professional, and exceptionally discreet Executive Assistant to provide direct support to the Chief Operating Officer (COO).

This is a high-trust, hands-on position requiring someone who is proactive, detail-oriented, resourceful, dependable, and capable of managing multiple priorities in a fast-paced environment.

The Executive Assistant will work closely with the COO on executive-level administrative responsibilities, scheduling, organization, communication, business operations, and occasional personal administrative matters.

Because of the level of access associated with this position, the ideal candidate must demonstrate exceptional judgment, professionalism, discretion, and confidentiality at all times.

This is not a remote position. The Executive Assistant must be comfortable working between Beverly Hills, West Hollywood, and the COO’s home office in Simi Valley, depending on the COO’s schedule and business needs.

Key Responsibilities

Provide direct executive and administrative support to the COO
Manage a busy and changing calendar, including meetings, appointments, reminders, and scheduling
Coordinate business and personal appointments as needed
Manage emails, correspondence, documents, and follow-up items
Maintain organized records, files, schedules, and administrative systems
Prepare professional documents, reports, correspondence, and presentations
Track deadlines, outstanding tasks, projects, and priorities
Coordinate meetings, travel arrangements, reservations, and detailed itineraries
Communicate professionally with employees, vendors, patients, business partners, and other contacts on behalf of the COO
Assist with administrative and operational projects for Done by Dorfman
Ensure important tasks, commitments, and follow-up items are completed on time
Handle confidential business, employee, financial, patient-related, and personal information with the highest level of discretion
Assist with administrative responsibilities from the COO’s home office in Simi Valley when needed
Run errands and assist with logistical needs
Help organize and coordinate activities between multiple office locations
Anticipate the COO’s needs and proactively address issues before they become problems
Maintain professionalism when interacting with high-profile individuals, patients, physicians, business partners, and other contacts
Perform additional executive-support duties as needed

Qualifications

Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or in a senior-level administrative support role required
Proven experience directly supporting an executive, business owner, physician, or other senior-level professional
Exceptional organizational skills and attention to detail
Strong administrative background with excellent follow-through
Excellent written and verbal communication skills
Strong calendar, scheduling, and time-management abilities
Ability to manage multiple priorities and deadlines simultaneously
Ability to work independently and take initiative without requiring constant direction
Strong problem-solving skills and sound professional judgment
Proficiency with email, calendars, Microsoft Office and/or Google Workspace
Tech-savvy and comfortable learning new systems
Valid driver’s license and reliable transportation
Ability and willingness to regularly travel between Beverly Hills, West Hollywood, and Simi Valley
Ability to maintain strict confidentiality and discretion at all times
Flexibility when schedules, locations, or priorities change

Experience supporting a physician, medical practice, luxury business, entrepreneur, executive, or high-profile individual is strongly preferred.

Ideal Candidate

The successful candidate will be someone who is:

Extremely organized and detail-oriented
Professional and polished
Dependable and punctual
Proactive rather than reactive
Resourceful and solutions-oriented
An excellent communicator
Able to anticipate needs
Comfortable managing competing priorities
Calm and effective in a fast-paced environment
Excellent at following through and closing out tasks
Comfortable working closely with senior leadership
Flexible and adaptable
Highly trustworthy and confidential

We are looking for someone who understands that excellent executive support goes beyond completing assigned tasks. The right candidate will anticipate what needs to happen next, stay several steps ahead, and help keep the COO organized and operating efficiently.

Compensation & Benefits

Annual Salary: $59,000 - $61,000

Benefits include:

Health insurance
401(k) with employer matching
Life insurance

Schedule & Work Locations

This is a full-time, in-person position.

The Executive Assistant must have the flexibility to work at different locations depending on the COO’s schedule, including:

Beverly Hills
West Hollywood
COO’s home office in Simi Valley

Reliable transportation and the ability to commute between these locations are required.

Confidentiality

Confidentiality is an essential requirement of this position.

The Executive Assistant may have access to sensitive business, employee, patient, financial, operational, and personal information. The successful candidate must demonstrate excellent judgment and maintain strict confidentiality both during and outside of working hours.

About Done by Dorfman

Done by Dorfman is a Beverly Hills-based medical aesthetics practice focused on providing a highly personalized and elevated patient experience.

We are looking for an Executive Assistant who takes pride in being organized, professional, discreet, dependable, and an integral part of a fast-moving executive environment.

How to Apply

Please submit your resume along with a brief introduction that includes:

Your Executive Assistant or senior administrative experience
The types of executives or businesses you have previously supported
Your experience managing complex calendars and competing priorities
Confirmation that you are comfortable working in Beverly Hills, West Hollywood, and Simi Valley

Candidates must have at least 3 years of relevant executive or senior administrative support experience to be considered.

Job Type: Full-time

Pay: $59,000.00 - $61,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off

Application Question(s):

Will you be able to travel between Simi Valley and Beverly Hills?

Experience:

Executive administrative support: 3 years (Required)

Ability to Commute:

Beverly Hills, CA 90212 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in signal hill, ca

Executive Administrative Assistant to COO

Executive Administrative Assistant to COO

Executive Assistant

Executive Assistant

Office Support - Nonprofit Preschool

Scheduling Assistant

Administrative Assistant

Administrative Assistant

Document Management Assistant

Office Assistant

Office Administrative Assistant / Case Specialist

Administrative Assistant

Admin Coordinator for Order Management Dept

Dispatch and AR Assistant

Program Administrative Assistant (Receptionist) - PAA 273

Human Resources Assistant

OR Administrative Assistant

Administrative Assistant

Administrative Assistant - Imaging Admin - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Administrative Assistant

I want to receive the latest job alert for administrative assistant in signal hill, ca

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