Job Overview:
A Parts Coordinator ensures that all necessary parts are available when needed, thus avoiding potential delays in production or operations. They are crucial for minimizing downtime, maximizing productivity, and reducing costs by ensuring the right parts are available when needed. This position is responsible for maintaining accurate inventory of parts and supplies, and also supporting administrative tasks that enable efficient communication, scheduling, and recordkeeping across departments.
Job Responsibilities:
Core Responsibilities
- Inventory Management: They are responsible for tracking, monitoring, and managing inventory levels, ensuring that stock is sufficient to meet demand.
- Procurement: They order parts from suppliers, negotiate pricing and delivery times, and ensure accurate record-keeping.
- Distribution: They handle the distribution of parts to mechanics, technicians, and other internal users, ensuring proper documentation and tracking.
- Cost Optimization: They identify opportunities to reduce costs by negotiating with suppliers, optimizing inventory levels, and minimizing waste.
- Downtime Reduction: By ensuring the timely availability of necessary components, they
minimize downtime in maintenance and repair operations.
- Facilitation of Maintenance and Repair: They play a key role in facilitating the smooth
functioning of maintenance and repair activities by ensuring the right parts are available when needed.
- Work closely with suppliers, technicians and outside contractors.
- They inspect parts for accuracy and quality, ensuring that the right components are received and stored.
- They provide administrative support to supervisors, managers and teams, handling tasks such as processing invoices and maintaining records.
- Provide regular reports on parts inventory, usage, and any discrepancies to the
supervisor/department lead.
- In addition to this, the parts coordinator could use CMMS for parts catalog inventory, preferred vendors, suppliers sourcing, record keeping, and easy the easy identification of parts.
Additional Responsibilities
- The parts coordinator is responsible for ensuring the efficient and effective management of parts inventory and procurement for our production lines. This role involves ordering parts
based on mechanics' requests, inventorying in-house parts, checking out parts, and
occasionally picking up parts from vendors.
- Parts Coordinator ensures that all necessary parts are available when needed.
- With the use of technical drawings and equipment diagrams identify parts to order from
suppliers, negotiate pricing and delivery times, and ensure accurate record-keeping.
- Optimal identification of parts to be ordered using measuring tapes, calipers, gauges, thread gauges, hose and fittings sizers etc. Responsible for tracking, monitoring, and managing inventory levels, ensuring that stock is sufficient to meet demand.
- Responsible for sending parts for repairs, adjustments, calibrations etc.
- Responsible for the distribution of parts to mechanics, technicians, and other internal users, ensuring proper monitoring of min/max levels.
- Managing inventory levels in production floor cabinets.
- Handling and controlling power tools.
- Handling and controlling machine shop supplies.
- Implementation of organizational systems for the rapid identification of supplies and items of immediate need.
Performs other duties as assigned.
Job Requirements:
Experience:
- 1–3 years of experience in parts coordination, administrative support, or production planning in a manufacturing or industrial environment.
Knowledge/Skills/ Abilities
- Strong organizational and time-management skills with high attention to detail.
- Proficient in Microsoft Excel, Word, and inventory or maintenance management systems (e.g.,CMMS, ERP).
- Effective communication skills with the ability to work across teams.
- Basic understanding of manufacturing processes, preventive maintenance, and inventory
principles.
- Good judgment is required for this position as there may be times when direct supervision may not be immediately available.
Work Environment:
Onsite Role:
- This position requires the associate to perform all duties at one of our UNFI locations, such as a distribution center or office.
Travel (minor):
- This position may require the associate to travel to company offices, distribution centers, or other locations for specific meetings or other business reasons.
Physical Environment/Demands:
Office Roles:
- Most work is performed in a temperature-controlled office environment.
- Incumbent may sit for long periods of time at a desk or computer terminal.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
- Incumbent may use calculators, keyboards, telephones, and other office equipment in the course of a normal workday.
- Stooping, bending, twisting, and reaching may be required in the completion of job duties.
Warehouse Roles:
- Ability to lift up to 75 pounds and to stand, walk, bend, stoop, twist, and turn frequently.
- Exposed to temperatures ranging from -20 degrees below zero to 35 degrees Fahrenheit in
Perishable Operation and 37 degrees to 90 degrees Fahrenheit in Grocery Operation.
- Ability to do repetitious arm, wrist, and hand movements required for maintenance and service procedures.
- Must be able to work with hands and arms overhead, and to work in or under the equipment.
- Requires manual dexterity, overall coordination, and good balance to work both at ground level and in high places to perform job duties. Ability to operate work-related equipment.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
- Woodstock Farms: Ability to work in an environment containing tree nuts, peanuts, soy, wheat, sesame, milk and different spices like pepper, chili, etc.
UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - M/F/Veteran/Disability. VEVRAA Federal Contractor.
Compensation:
UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.
Benefits:
For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington-specific paid time off details.
Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.
UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.
