Top 21 Administrative coordinator Jobs in Somersworth, Nh

Administrative Operations Coordinator
RUBB INC —Sanford, ME
- $25 - $30 an hour
- Monday to Friday
- Computer literacy
- Mid-level
- Office
3d
Operations Coordinator
Daisy - Portsmouth —Portsmouth, NH
- $35 - $40 an hour
- Full-time
- Google Workspace
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Medical Office Coordinator-Epping Health
Core Physicians LLC —Epping, NH
- Full-time
- Hospital
- High school diploma or GED
- Mentoring
- Free parking
- Health insurance
Medical Office Coordinator-Exeter Hospital-Sleep Lab
Exeter Hospital —Exeter, NH
- Full-time
- High school diploma or GED
- 1 year
- Entry level
- Free parking
- Health insurance
Office Coordinator - Medical Oncology
Exeter Hospital —Exeter, NH
- Part-time
- Mid-level
- High school diploma or GED
- Clinic
- Free parking
- Health insurance
13d
Medical Office Coordinator-Core General Surgery
Core Physicians LLC —Exeter, NH
- Full-time
- Surgery
- Hospital
- High school diploma or GED
- Free parking
- Health insurance
Office Coordinator - Infusion Therapy
Exeter Hospital —Exeter, NH
- Part-time
- Mid-level
- High school diploma or GED
- Clinic
- Free parking
- Health insurance
13d
Spa Coordinator
Wentworth By the Sea —Portsmouth, NH
- Part-time
- Customer service
- Hotel
- Computer skills
- Paid holidays
- Disability insurance
Quick Apply
Medical Office Coordinator - Pediatrics
Core Physicians LLC —Epping, NH
- Part-time
- Hospital
- High school diploma or GED
- Mentoring
- Free parking
- Health insurance
Programs Coordinator
Animal Welfare Society —Kennebunk, ME
- $50,000 - $54,000 a year
- Full-time
- Mid-level
- High school diploma or GED
- Mentoring
- Health insurance
- Dental insurance
Quick Apply
Medical Office Coordinator-Stratham Family Practice
Core Physicians LLC —Stratham, NH
- Full-time
- Hospital
- High school diploma or GED
- Mentoring
- Free parking
- Health insurance
Core - Medical Office Coordinator-Primary Care-Exeter
Core Physicians LLC —Exeter, NH
- $430 a month
- Full-time
- Primary Care
- Mid-level
- High school diploma or GED
- Free parking
- Health insurance
2d
Administrative & Operations Coordinator
LHR Fire Protection —Raymond, NH
- $20 - $23 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
Quick Apply
8d
Food & Beverage Coordinator
Cliff House Maine —Cape Neddick, ME
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Medical Office Coordinator-Stratham Pediatrics
Core Physicians LLC —Exeter, NH
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
- Free parking
- Health insurance
Patient Service/Front Desk Coordinator
MyEyeDr. —Epping, NH
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
Spa Coordinator
Polished Spa —Epping, NH
- $15 an hour
- Part-time
- Customer service
- Front desk
- Cleaning
- Employee discount
- Flexible schedule
Quick Apply

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Operations Coordinator
Daisy - Portsmouth —Portsmouth, NH
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Administrative Operations Coordinator
RUBB INC —Sanford, ME
The Administrative Operations Coordinator provides reception coverage and administrative support, serving as the first point of contact for visitors, incoming…
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Administrative Operations Coordinator

RUBB INC -
Sanford, ME

Apply Now

Job Details

$25 - $30 an hour
3 days ago

Qualifications

Computer operation
Communication with suppliers
Confidential information handling
Phone communication
Computer literacy
Spreadsheets
Fax machines
Desktop applications
Vendor communication
HR support
Typing
Cross-functional communication

Full Job Description

Description:

Rubb Building Systems is a global leader in custom-engineered, steel-framed fabric buildings used in aviation, military, ports, sports, and industrial applications. Our buildings are engineered for performance, longevity, and flexibility in the world’s harshest environments. With U.S.-based manufacturing and Norwegian ownership, we operate with both global reach and local execution, and we are seeking an Administrative Operations Coordinator to join our team.

The Administrative Operations Coordinator provides reception coverage and administrative support, serving as the first point of contact for visitors, incoming calls, and day-to-day operational activity. This role helps keep office operations organized while also supporting project administration, compliance documentation, vendor coordination, and occasional backup HR needs. Reporting to the Director of Project Management, the position requires strong follow-through, professional communication, and the ability to keep records and routine processes moving smoothly across departments, vendors, customers, and employees.

Requirements:

Responsibilities

Front Desk Operations: Serve as the primary reception presence; manage visitors, calls, mail, supplies, document handling, and routine AP-related support.
Facility & Vendor Operations: Coordinate facility requests, equipment upkeep, and office vendor needs.
Travel & Event Coordination: Coordinate travel, site visit logistics, meetings, meals, and occasional company or leadership events.
Support Project Cost Budgets (PCBs) and Job Sheets: Track administration, approvals, and follow-up to support accurate project records.
Facilitate Project Close-Outs: Issue, collect, and archive close-out documents, including warranties and operations manuals.
Contract, Customer & Compliance Documentation: Support subcontractor flow-downs, customer forms, representations, certifications, insurance, bonding, and related compliance records.
Supplier, Vendor & Portal Management: Maintain supplier portals, vendor documentation, and organized records for customer, audit, and regulatory needs.
Occasional HR Backup Support: Provide limited, as-needed support for payroll records, onboarding paperwork, training records, and routine HR documentation.

Required Skills/Abilities:

Strong organizational skills with the ability to manage multiple priorities, deadlines, and follow-up items with accuracy.
Excellent attention to detail and ability to maintain accurate records, documentation, and files.
Clear, professional communication skills and the ability to work effectively with employees, vendors, customers, subcontractors, and internal departments.
Ability to handle confidential information with discretion and sound judgment.
Comfortable using office technology, document management tools, spreadsheets, email, and web-based customer or supplier portals.
Ability to interpret instructions, gather information, complete forms, and follow established processes consistently.
Resourceful, dependable, and able to work independently while knowing when to ask questions or escalate issues.
Professional, service-oriented approach with a willingness to support a wide range of administrative, compliance, project, and occasional HR needs.

Physical Requirements:

Ability to sit for extended periods of time (e.g., 6-8 hours per day).
Ability to occasionally stand, walk, or move around the office or work areas.
Ability to frequently lift and carry objects of moderate weight (e.g., up to 10-20 pounds) with occasional lifting heavier items.
Ability to facilitate basic computer functions such as typing, using a mouse, operating office equipment (e.g., phones, printers, fax machines), or handling documents whether using standard office tools or adaptive equipment.
Ability to focus on detailed tasks, whether reading, writing, or reviewing data on screen or on paper
Ability to communicate effectively in person, by phone, or through virtual platforms.
Ability to work in a typical office environment, which may include air conditioning, artificial lighting, and background noise from phones, conversations, or equipment.
Comfortable working in shared spaces with colleagues, in open-plan offices or cubicles, or at a personal desk.
Ability to occasionally travel for work-related events or meetings, whether locally or for short trips.

Schedule:

Our general operating hours are Monday-Friday 8:00 AM-4:30 PM
This position is based out of our Sanford, Maine, office, though occasional remote work may be considered after a period of demonstrated job proficiency.

Apply Now

Refine Your Search

administrative coordinator jobs in somersworth, nh

Administrative Operations Coordinator

Operations Coordinator

Medical Office Coordinator-Epping Health

Medical Office Coordinator-Exeter Hospital-Sleep Lab

Office Coordinator - Medical Oncology

Medical Office Coordinator-Core General Surgery

Office Coordinator - Infusion Therapy

Spa Coordinator

Medical Office Coordinator - Pediatrics

Programs Coordinator

Medical Office Coordinator-Stratham Family Practice

Core - Medical Office Coordinator-Primary Care-Exeter

Administrative & Operations Coordinator

Food & Beverage Coordinator

Medical Office Coordinator-Stratham Pediatrics

Patient Service/Front Desk Coordinator

Spa Coordinator

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