Top 42 Receptionist/administrative assistant Jobs in Somersworth, Nh

Administrative Assistant / Receptionist - Central Office
Portsmouth School Department —Portsmouth, NH
- $26.21 - $29.50 an hour
- Full-time
- Sales
- Word processing
- Computer literacy
Administrative Assistant-Full Time
Community Partners —Somersworth, NH
- Full-time
- Inventory management
- Medical office experience
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Special Education Administrative Assistant
SAU 56 —Somersworth, NH
- Full-time
- Microsoft Word
- Office
- Communication skills
Administrative Assistant
RSU 21 —Kennebunk, ME
- $25.72 - $32.10 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
7d
Administrative Assistant HCS
St Ann Rehabilitation and Nursing Center —Dover, NH
- Full-time
- Skilled nursing facility
- Nursing home
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
1d
School-Year Administrative Assistant - Biddeford Middle School
Biddeford and Dayton Schools & Southern Maine Administrative Collaborative —Biddeford, ME
- $22.52 - $32.65 an hour
- Microsoft Excel
- Office
- High school diploma or GED
1d
Practice Associate
NHOMS Payroll Services Inc —Dover, NH
- $20 - $25 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Administrative experience
- Health insurance
- Dental insurance
Administrative Assistant
Neuropsychology & Concussion Management Associates, LLC —Rochester, NH
- From $21 an hour
- Part-time
- Medical office experience
- HIPAA
- Microsoft Office
- Flexible schedule
Quick Apply
Administrative Assistant
Maine RSU 21 —Kennebunk, ME
- $25.72 - $32.10 an hour
- Full-time
- Google Workspace
- Office
- High school diploma or GED
Quick Apply
8d
Long term substitute -Elementary Admin Assistant/Secretary
Portsmouth School Department —Portsmouth, NH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Administrative Assistant
University System of New Hampshire —Durham, NH
- Weekends as needed
- Mid-level
- Office
- 3 years
5h
Administrative Assistant
MasTec Inc —Farmington, NH
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Employee stock purchase plan
- Disability insurance
4d
Administrative Assistant
Precision ProFile, Inc. —York, ME
- $18 - $23 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Office
- Health insurance
- 401(k)
Quick Apply
Part Time Administration Assistant
St Mary Church —Rochester, NH
- $15 - $17 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
2d
Sr Administrative Assistant
University System of New Hampshire —Durham, NH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
8d
School Administrative Assistant - Long Term Substitute -Waterboro Elementary School
Regional School Unit 57 —Waterboro, ME
- $19.40 - $27.59 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
7d
Tax Administrative Assistant I (Part-time)
Baker Newman Noyes LLC —Portsmouth, NH
- Overtime
- Communication skills
- Entry level
- Time management
- Profit sharing
- Paid parental leave
Quick Apply
Volunteer Administrative Assistant in Inquiry Management
RiverWoods Durham —Durham, NH
- Call employer
- Data entry
- Communication skills
- Entry level
Administrative Assistant
Precision ProFile —York, ME
- $18 - $23 an hour
- Full-time
- Microsoft Outlook
- Office
- Residential
- Health insurance
- Paid time off
Quick Apply
Senior Administrative Assistant
Jones & Beach Engineers, Inc. —Exeter, NH
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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Administrative Assistant / Receptionist - Central Office

Portsmouth School Department -
Portsmouth, NH

Apply Now

Job Details

Full-time
$26.21 - $29.50 an hour

Qualifications

Word processing
Spreadsheets
Financial software
Math
Productivity software
Technical Proficiency

Full Job Description

Administrative Assistant / Receptionist - Central Office

Position Description: This position serves as the Administrative Assistant and primary Receptionist for the Central Office of the Portsmouth School Department. The core function of this role is to provide dedicated administrative support to the Assistant Superintendent and the Business Administrator/Business Office while serving as the primary point of contact and hospitality lead for all visitors to the Central Office.

Reporting Relationship

Reports directly to the Assistant Superintendent.

Duties and Responsibilities

Reception & Office Hospitality

Initial Point of Contact: Serves as the first point of contact for all visitors to the Central Office; greets, screens, and directs guests to the appropriate personnel or department.
Communications Management: Screens incoming phone calls and messages, redirects inquiries, and handles sales solicitations.
Mail & Deliveries: Receives, sorts, and distributes all daily mail, packages, and special deliveries.
Environment Management: Maintains an organized and professional front-office environment.
Facility Coordination: Manages the availability and scheduling for the two (2) central office conference rooms.

Administrative Support

Executive Support: Provides comprehensive administrative support specifically to the Assistant Superintendent and Business Administrator.
Scheduling: Assists both administrators with calendaring, meeting scheduling, and professional development arrangements, including registration and travel.
Document Management: Organizes and maintains document files, facilitates the annual School Department Calendar, and coordinates ongoing document retention and archiving efforts.
Correspondence: Supports all internal and external correspondence efforts as directed.
Financial & Payroll Support: Assists with routine Payroll preparation and acts as a liaison with City Payroll for Central Office staff; prepares purchasing requisitions as needed.
Special Projects: Assists with high-level annual projects, including the assembly of Budget Binders, the Proposed Budget & Performance Measures website, and the coordination of district/board retreats.

District-Wide Support

Information Liaison: Disseminates and collects district-wide information as directed.
Digital Maintenance: Assists with the ongoing maintenance of the School Department website and manages the Parent Square "flyer folder" for approved distributions.
Job Postings/Recruitment Workflow: Activates job postings for positions in the district, makes interview appointments, notifies HR of changes to job status for new & existing employees, maintains employee files.
Homeschool Coordination: Issues letters to homeschool families and maintains the associated working lists and documentation.
Strategic Office Support: Serve as secondary support to the Superintendent's Office, providing backup to ensure the preparation and completion of School Board meeting materials.
Inventory Control: Manages office inventory, including the procurement and organization of supplies, equipment, and furniture.
Support the Assistant Superintendent with the preparation and production of Policy Committee meeting materials.

Required Skills & Abilities

Interpersonal Relationships: Maintains professional and cooperative relationships with all levels of management and the public to foster a positive environment.
Communication & Diplomacy: Demonstrates an excellent ability to listen and communicate effectively while handling sensitive issues with tact, diplomacy, and confidentiality.
Critical Thinking: Uses logic to evaluate complex situations and identify appropriate solutions or approaches.
Detail & Organization: Prioritizes the completion of work using sound time-management methodology within a busy office environment.
Technical Proficiency: Utilizes word processing, spreadsheet, and related software with speed and accuracy.
Financial Literacy: Ability to perform arithmetic and statistical applications necessary for financial transactions and budgeting tasks.

Working Environment

Environment: Office environment; experiences frequent interruptions requiring constant re-prioritization to meet changing deadlines.
Attendance: Requires regular and prompt attendance in the workplace.
Travel: Limited travel to and from meetings may be required.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the office.

Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
Graduation from high school.
Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Successful experience with office management preferred.

Salary Information

Range: $26.21 - 29.50/hour
37.5 hours/week

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
FLSA Status: Non-exempt

Apply Now

Refine Your Search

receptionist/administrative assistant jobs in somersworth, nh

Administrative Assistant / Receptionist - Central Office

Administrative Assistant-Full Time

Special Education Administrative Assistant

Administrative Assistant

Administrative Assistant HCS

School-Year Administrative Assistant - Biddeford Middle School

Practice Associate

Administrative Assistant

Administrative Assistant

Long term substitute -Elementary Admin Assistant/Secretary

Administrative Assistant

Administrative Assistant

Administrative Assistant

Part Time Administration Assistant

Sr Administrative Assistant

School Administrative Assistant - Long Term Substitute -Waterboro Elementary School

Tax Administrative Assistant I (Part-time)

Volunteer Administrative Assistant in Inquiry Management

Administrative Assistant

Senior Administrative Assistant

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