Top 11 Administrative specialist Jobs in Sonoma, Ca

Administrative Specialist
Cello & Maudru Construction Company Inc —Napa, CA
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Paid holidays
1d
Administrative Specialist - SECRET Clearance
Solutions Through Innovative Technologies, Inc —Fairfield, CA
- $70,000 - $73,000 a year
- Full-time
- Research
- Mid-level
- Office
- Paid holidays
- Disability insurance
Graduation Analyst, Administrative Analyst/Specialists, Exempt I
California State University —Sonoma, CA
- Email
- Background check
- Mid-level
- Residential
- Paid holidays
- Health insurance
ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary
California State University —Sonoma, CA
- Part-time
- Background check
- Microsoft Excel
- Research
Finance & Administrative Specialist
Portola Systems Inc. —Santa Rosa, CA
- $70,000 - $80,000 a year
- Hybrid work
- Microsoft Outlook
- Writing skills
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Medical Front Office - Patient Service Specialist
Select Physical Therapy —San Rafael, CA
- $22 - $26 an hour
- Full-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- Health insurance
- Dental insurance
Order Entry Specialist
Workrite Ergonomics —Petaluma, CA
- From $20 an hour
- Full-time
- 2 years
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Front Desk Coordinator/Patient Services Specialist
FYidoctors of California, Inc. —San Rafael, CA
- $21 - $23 an hour
- Full-time
- High school diploma or GED
- Clinic
- Communication skills
- 401(k)
- Paid time off
Quick Apply

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Administrative Specialist - SECRET Clearance
Solutions Through Innovative Technologies, Inc —Fairfield, CA
Provide high-level admin support by conducting research, preparing statistical reports, handling info requests & performing clerical functions such as preparing…
$70,000 - $73,000 a year
Surge Support - CBRN Support Specialists
LAUKOA —Novato, CA
Personnel must be capable of supporting surge deployments, intelligence-driven operations, National Special Security Events (NSSE), and steady-state detection…
$35 - $40 an hour
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Enrollment Specialist/Secretary
Oakmont Education —Columbus, OH
Communicates with customers, employees, and other individuals to answer questions, disseminate, or explain information and address complaints.
$50,000 - $65,000 a year
Quick Apply
Administrative Specialist
Miller Pipeline —Columbus, OH
Associate’s degree or significant college coursework in business management, human resources, accounting, or a related field. Sort and distribute incoming mail.

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Administrative Specialist

Cello & Maudru Construction Company Inc -
Napa, CA

Apply Now

Job Details

Full-time
$70,000 - $85,000 a year
1 day ago

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance

Qualifications

Microsoft Excel
Microsoft Outlook
Driver's License
Documentation tools
Microsoft Teams

Full Job Description

Description:

Position Summary:

The Administrative Specialist is responsible for the day-to-day administration associated with safety programs, fleet maintenance, and construction equipment inventory. This position is also responsible for general administrative support to our offices.

Essential Functions:

Safety Administration

Monitor, coordinate, and confirm fulfillment of safety training assignment
Assist employees with training needs
Upload training records and certificates
Add Safety Equipment to One-Key Inventory Tracking
Prepare field documentation such as Safety Binders and Labor Law Posters
Assist in updating Health and Safety Programs to meet Cal/OSHA regulatory requirements
Assist field teams with safety documentation needs. Track procurement of safety equipment as necessary.
Attend Safety Committee meetings and assist as necessary
Audit project documentation for things such as safety documentation

Fleet Management

Maintain inventory and status of all vehicles and assignments
Coordinate service, repairs, and replacement vehicles
Approve service invoices and maintain maintenance logs
Administer distribution of vehicle registration, insurance, and WEX cards & access
Collect and review Monthly Mileage Logs & Monthly Vehicle Inspection Reports and follow up as needed
Assist with vehicle disposals and purchases
Assist with Telematics implementation and issue tracking

Tool & Equipment Administration

Maintain accurate equipment inventory in CMiC and OneKey, including location transfers
Log all new equipment purchases in CMiC & OneKey and ensure bar codes are affixed to equipment
Generate monthly equipment reports to confirm inventory and billing for each jobsite.
Assist with equipment repairs and maintenance
Assist with procurement
Assist with scheduling yard personnel

Office Management

Greet and direct all callers and visitors.
Maintain, stock, and organize all office equipment, supplies, and shared spaces.
Distribute all incoming and outgoing mail and packages.
Assist with meeting preparation, event planning and company orders and distribution.
Facilities management for two office buildings, workshop, and offsite storage.
General support to HR and other departments and employees as needed.
Order and manage company apparel
Run errands as needed.
Other duties as assigned.

Knowledge, Skills, and Abilities:

Highly motivated, well organized, responsible, and assertive.
Dynamic professional with an outgoing personality and positive attitude.
Exceptional customer service skills.
High level of accuracy and attention to detail.
Excellent time management skills and ability to multi-task and prioritize work.
Excellent verbal and written communication skills.
Ability to work independently, once trained, as well as in a team environment.
Have a creative mind with the ability to suggest improvements.
Proficient with Microsoft Suite - specifically Word, Excel, Outlook, Teams, and Office 365. and experience with CMiC a plus.

Education and Experience:

California Drivers’ License in good standing required.
Minimum five years’ administrative experience preferred.

Physical Demands and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel crouch, or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment

This employee generally performs this work in an office environment. The noise conditions are usually minimal to moderate. The employee may occasionally perform this work at an active job site which may have more stringent requirements related to health and safety.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Reimbursement Arrangement, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer discretionary contribution, Life & AD&D Insurance, Long-term Disability Insurance, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, 8 Paid Holidays, Employee Assistance Program.

Disclaimer: The salary and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

EEO Statement: Cello & Maudru is an equal opportunity employer.? We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Requirements:

Knowledge, Skills, and Abilities:

Highly motivated, well organized, responsible, and assertive.
Dynamic professional with an outgoing personality and positive attitude.
Exceptional customer service skills.
High level of accuracy and attention to detail.
Excellent time management skills and ability to multi-task and prioritize work.
Excellent verbal and written communication skills.
Ability to work independently, once trained, as well as in a team environment.
Have a creative mind with the ability to suggest improvements.
Proficient with Microsoft Suite - specifically Word, Excel, Outlook, Teams, and Office 365. CMiC and Procore Workforce Planning knowledge a plus.

Education and Experience:

Drivers’ License in good standing required.
Minimum five years’ administrative experience preferred.
Construction experience preferred.

Apply Now

Refine Your Search

administrative specialist jobs in sonoma, ca

Administrative Specialist

Administrative Specialist - SECRET Clearance

Graduation Analyst, Administrative Analyst/Specialists, Exempt I

ORSP Administrative Analyst, Administrative Analyst/Specialist, Non-Exempt, Part time, Hourly, Temporary

Finance & Administrative Specialist

Medical Front Office - Patient Service Specialist

Order Entry Specialist

Front Desk Coordinator/Patient Services Specialist

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