Top 2018 Operations assistant Jobs in South Hackensack, Nj

MEDICAID HOME CARE AGENCY OFFICE MANAGER
EXCELLEN HOME HEALTH CARE —Paterson, NJ
- $60,000 - $70,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
HUD Property —Paterson, NJ
- $18 - $20 an hour
- Full-time
- Customer service
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Administrator
Confidential —New York, NY
- $110,000 - $150,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Disability insurance
Quick Apply
9d
Assistant Operations Supervisor- 181st Street
Apple Bank for Savings —New York, NY
- $24.50 - $31.32 an hour
- Extended hours
- Sales
- Computer literacy
- Mid-level
Assistant Branch Manager
Anonymous Company —Secaucus, NJ
- $60,000 - $85,000 a year
- Full-time
- Management
- Customer service
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Administrative Operations Assistant
Vytalize Health —Hoboken, NJ
- $25 - $27 an hour
- Part-time
- Hybrid work
- Customer service
- Office
- Administrative experience
6d
Seasonal, Operations Administrative Assistant (Part Time)
H&R Block —Teaneck, NJ
- $19.28 - $28.89 an hour
- Full-time
- Research
- Office
- Windows
- Health insurance
- Employee assistance program
Veterinary Assistant
Petco —Teterboro, NJ
- $17.00 - $27.50 an hour
- Full-time
- Computer skills
- Communication skills
- Entry level
- Health insurance
- 401(k)
Business Office Coordinator
North East Regional Surgical Center, LLC (13015) —Paramus, NJ
- $28.96 - $35.48 an hour
- Full-time
- 5 years
- Mid-level
- High school diploma or GED
- Health savings account
- AD&D insurance
Operations Assistant - Inventory
Brilliant Earth —Secaucus, NJ
- $21 an hour
- Background check
- Office
- Administrative experience
- Commuter assistance
- Paid parental leave
Receptionist
Mason Dental Associates of Hasbrouck Heights —Hasbrouck Heights, NJ
- $20 - $22 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
5d
Office Assistant
Helzberg Diamonds —Paramus, NJ
- Weekends as needed
- Computer literacy
- Office
- High school diploma or GED
13d
Veterinary Hospital Receptionist
Petco —Hackensack, NJ
- $15.00 - $22.80 an hour
- Full-time
- High school diploma or GED
- Cleaning
- Computer skills
- Health insurance
- 401(k)
Front Desk Receptionist
R Salon —Edgewater, NJ
- $20 - $30 an hour
- Full-time
- Bilingual
- Google Workspace
- Word processing
- 401(k)
Quick Apply
Operations Assistant - Fulfillment
Brilliant Earth —Secaucus, NJ
- $21 an hour
- Background check
- Administrative experience
- Quality control
- Commuter assistance
- Paid parental leave
Sourcing Assistant
The Children's Place —Secaucus, NJ
- $50,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- AD&D insurance
- Disability insurance
Sourcing Assistant -Pre-production
The Children's Place —Secaucus, NJ
- $50,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- AD&D insurance
- Disability insurance
Business Office Coordinator
Vanguard ASC (10942) —Maywood, NJ
- $29 - $36 an hour
- Full-time
- Surgery
- Mid-level
- Office
- Health savings account
- AD&D insurance
8d
Executive Assistant/Office Manager
Tower Digital —Tenafly, NJ
- From $80,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
3d
Office Assistant
Naito Corp —Passaic, NJ
- $20 - $24 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
Quick Apply
4d

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MEDICAID HOME CARE AGENCY OFFICE MANAGER

EXCELLEN HOME HEALTH CARE
Paterson, NJ

Quick Apply

Job Details

Full-time
$60,000 - $70,000 a year

Benefits

Paid holidays
Health insurance
401(k)
Paid time off

Qualifications

Business development management
Home care experience
Spanish
Customer communication
Staff supervision
Microsoft Excel
Microsoft Outlook
Long-term care regulations
Medical office management
Referral-based lead generation
Team supervision
Medical software
Marketing
Sales referrals
Service scheduling
Staff scheduling
In-person customer service
Team scheduling
Administrative experience
High school diploma or GED
Home care
Sales development
Business development within healthcare
Business Administration
Home healthcare regulations
Client referrals
Marketing operations
Business
Staffing management
Marketing

Full Job Description

Job Title: Medicaid Home Care Agency Office Manager

Location: Paterson, NJ
Employment Type: Full-Time

Position Summary

We are seeking an experienced, organized, and compassionate Home Care Office Manager to oversee the daily operations of our home care agency in Paterson, NJ. The ideal candidate will have extensive experience in the home care industry, strong leadership skills, marketing expertise, and knowledge of New Jersey home care regulations. This individual will ensure smooth office operations, maintain compliance, support caregivers, grow the agency through community outreach and marketing, and deliver exceptional customer service to clients and their families.

Key ResponsibilitiesOffice Management

Oversee the daily operations of the home care office.
Supervise and support administrative staff, schedulers, and care coordinators.
Develop and implement office procedures to improve efficiency.
Ensure all records and documentation are complete, accurate, and confidential.

Staff Management

Recruit, onboard, and train caregivers and office staff.
Schedule caregiver orientations and ongoing training.
Monitor employee performance and provide coaching and support.
Assist with employee relations, attendance, and retention initiatives.

Scheduling & Client Services

Coordinate caregiver schedules and client assignments.
Ensure appropriate caregiver-to-client matching.
Respond promptly to client and caregiver concerns.
Maintain excellent communication with clients, families, referral sources, and healthcare professionals.

Marketing & Business Development

Develop and implement marketing strategies to increase client referrals and agency growth.
Build and maintain relationships with hospitals, rehabilitation centers, physicians, social workers, assisted living communities, senior centers, and community organizations.
Conduct community outreach, networking events, and presentations to promote agency services.
Coordinate digital marketing efforts, including social media, website updates, and online reputation management.
Track referral sources and marketing performance and provide regular reports to management.
Identify new business opportunities and partnership development.

Compliance & Quality Assurance

Ensure compliance with New Jersey Department of Health regulations and agency policies.
Maintain employee credentials, licenses, certifications, and background checks.
Prepare documentation for audits, surveys, and inspections.
Assist with policy updates and quality improvement initiatives.

Administrative & Financial Duties

Manage payroll preparation, billing, and timesheet approvals.
Maintain client files and employee records.
Monitor office supplies, equipment, and vendor relationships.
Prepare operational reports for management.

Qualifications

Minimum 3–5 years of home care office management experience.
Minimum 2 years of healthcare marketing or business development experience.
Knowledge of New Jersey home care regulations and compliance requirements.
Experience with caregiver scheduling and client coordination.
Strong leadership and team management skills.
Proven ability to build referral relationships and grow census.
Excellent customer service, communication, and interpersonal skills.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience with home care software such as HHAeXchange or similar platforms.
Strong organizational, problem-solving, and multitasking skills.
Ability to work effectively in a fast-paced environment.
High school diploma required; Associate's or Bachelor's degree in Healthcare Administration, Business Administration, Marketing, or a related field is preferred.

Preferred Qualifications

Experience managing Medicaid and private-pay home care services.
Familiarity with EVV (Electronic Visit Verification) requirements.
Knowledge of payroll, billing, and insurance authorizations.
Experience with CRM systems and social media marketing.
Bilingual (English/Spanish) preferred.

Skills

Home Care Operations
Healthcare Marketing & Business Development
Referral Relationship Management
Community Outreach
Staff Supervision
Caregiver Scheduling
Client Relations
Regulatory Compliance
Quality Assurance
Office Administration
Payroll & Billing
Leadership
Microsoft Office
Home Care Software
Social Media & Digital Marketing

Benefits

Competitive salary based on experience
Performance-based bonuses for agency growth (if applicable)
Paid time off and holidays
Health benefits (if offered)
Professional development opportunities
Supportive and collaborative work environment

Reports To: Agency Administrator/Owner

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k)
Health insurance
Paid time off

Experience:

Home care: 3 years (Required)
Marketing: 2 years (Required)

Language:

Spanish (Required)

Work Location: In person

Quick Apply

Refine Your Search

operations assistant jobs in south hackensack, nj

MEDICAID HOME CARE AGENCY OFFICE MANAGER

Administrative Assistant

Office Administrator

Assistant Operations Supervisor- 181st Street

Assistant Branch Manager

Administrative Operations Assistant

Seasonal, Operations Administrative Assistant (Part Time)

Veterinary Assistant

Business Office Coordinator

Operations Assistant - Inventory

Receptionist

Office Assistant

Veterinary Hospital Receptionist

Front Desk Receptionist

Operations Assistant - Fulfillment

Sourcing Assistant

Sourcing Assistant -Pre-production

Business Office Coordinator

Executive Assistant/Office Manager

Office Assistant

I want to receive the latest job alert for operations assistant in south hackensack, nj

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