Top 49 Executive coordinator Jobs in South Hadley Ma

Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Program and Communications Coordinator
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Office
- University
- Bachelor's degree
- AD&D insurance
3d
Clerk IV (Education Abroad Administrative Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
5d
Executive Assistant for the Office of the President and the Office of Trustees
Springfield College —Springfield, MA
- $60,000 - $70,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Disability insurance
- Health insurance
Events Manager
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Hybrid work
- Microsoft Outlook
- Inventory management
- Mid-level
11d
Facilities Compliance and Operations Coordinator
Trinity Health Of New England —Springfield, MA
- $24.85 - $39.75 an hour
- Full-time
- Hospital
- System design
- HIPAA
Coordinator for Intramural Sports
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Management
- High school
- Customer service
Clerk IV (Main Office Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Laboratory
- Google Workspace
- Microsoft Access
3d
Assistant Director of Engagement, Charles River Campus
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Office
- Master's degree
- University
Clerk IV (Business Manager)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Travel reimbursement
4d
Executive Director of External Relations and Grants
Westfield State University —Westfield, MA
- $130,000 - $150,000 a year
- Full-time
- Background check
- Office
- 3 years
- Paid holidays
- Health insurance
6d
Coordinator for Sorority & Fraternity Life
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Mid-level
- Residential
- Master's degree
Commonwealth Honors College Faculty Affairs Specialist
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Management
- Mid-level
12d
UIL Employment Specialist
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Mid-level
- University
- Bachelor's degree
Associate Director of Operations
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Software troubleshooting
- Experience working with individuals with disabilities
- 5 years
4d
Stage-Gate & Claims Coordinator
Sun Gro Horticulture —Agawam, MA
- $55,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
Quick Apply
11d
Hospice Area Market Executive
Compassus —Northampton, MA
- Full-time
- Management
- Writing skills
- English
- Tuition reimbursement
Quick Apply
Associate Director, Philanthropy
Shriners Hospitals for Children —Springfield, MA
- $73,569.60 - $110,344.00 a year
- Weekends as needed
- 18 years or older
- Hospital
- Research
Quick Apply
Facilities Manager
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Carpentry
- Classroom
- Mid-level
- AD&D insurance
Program and Volunteer Coordinator
Eagle Eye Institute —Holyoke, MA
- $21 - $24 an hour
- Part-time
- Hybrid work
- Spanish
- Mid-level
- Travel
- Health insurance
- Paid time off
Quick Apply

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executive coordinator jobs near south hadley ma

Executive Assistant and Operations Coordinator - Boston, MA

Amherst College -
Amherst, MA

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Job Details

Full-time
$95,000 - $110,000 a year

Qualifications

Vendor relationship building
Productivity software
Technical Proficiency

Full Job Description

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Executive Assistant and Operations Coordinator position. The Executive Assistant and Operations Coordinator is a full-time, in-person, year-round position based in Boston, MA. The expected salary range for this job opportunity is: $95,000 to $110,000 per year.

The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.

The Executive Assistant and Operations Coordinator provides high-level administrative and operational support to the Investment Office of Amherst College, a leading higher education institution. This role ensures efficient office operations, coordinates executive and investment team activities, provides basic technical support, and assists with the management of internal systems, data, and materials production. The position requires exceptional organizational skills, discretion, numeracy, tech savvy, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Summary of Responsibilities:

Executive and Administrative Support

Provide a highly professional level of administrative support to the Investment Office, maintaining strong working relationships with internal stakeholders across the institution.
Proactively manage calendars and coordinate meetings for members of the investment team.
Arrange domestic and international travel, including flights, hotels, and itineraries, ensuring efficiency and alignment with team preferences.
Prepare and submit accurate and timely expense reports for investment team members.
Coordinate onboarding for new team members, including seasonal interns, ensuring access to systems, materials, and office resources.
Provide support for select events, including board retreats and internal office gatherings.

Operations and Data Management Support

Support the operations team by systematically retrieving manager reports from external portals and organizing them within the office’s internal data management and CRM systems using appropriate tagging and filing conventions.
Monitor and manage the shared team email inbox, categorize incoming correspondence, and escalate high-priority items to the appropriate team members.
Willingness to learn web-based software tools and facilitate data uploads.

Technology and AI Support

Identify opportunities to improve processes and operational efficiency, including recommendations for the use of technology and automation tools.
Provide first-level technical support to the investment team by troubleshooting basic technology issues and coordinating with internal IT and external service providers to ensure timely resolution.
Explore and evaluate emerging technology and AI tools that may enhance workflow efficiency and office productivity, and provide recommendations for implementation.

Material Preparation

Support the preparation of presentations, reports, and other materials as needed, ensuring accuracy and timely delivery. Will require proficiency with PowerPoint and Excel.

Office Management

Serve as the primary point of contact for visitors and guests to the office.
Maintain a professional and organized workspace by monitoring and ordering office supplies as needed.
Manage relationships with vendors and service providers and ensure timely processing of invoices for office utilities, subscriptions, and services.

Special Projects

Qualifications:

Required

Associate’s Degree.
3 to 5 years of related experience.
Equivalent work experience in lieu of minimum education and related experience.
Candidates with fewer than 5 years of experience must demonstrate advanced proficiency in core job functions.
Successful completion of required reference and background checks.
An acceptable criminal offender records information (CORI) check.

Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Apply Now

Refine Your Search

executive coordinator jobs in south hadley ma

Executive Assistant and Operations Coordinator - Boston, MA

Program and Communications Coordinator

Clerk IV (Education Abroad Administrative Coordinator)

Executive Assistant for the Office of the President and the Office of Trustees

Events Manager

Facilities Compliance and Operations Coordinator

Coordinator for Intramural Sports

Clerk IV (Main Office Coordinator)

Assistant Director of Engagement, Charles River Campus

Clerk IV (Business Manager)

Executive Director of External Relations and Grants

Coordinator for Sorority & Fraternity Life

Commonwealth Honors College Faculty Affairs Specialist

UIL Employment Specialist

Associate Director of Operations

Stage-Gate & Claims Coordinator

Hospice Area Market Executive

Associate Director, Philanthropy

Facilities Manager

Program and Volunteer Coordinator

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