Top 309 Administrative coordinator Jobs in South Pasadena, Ca

Administrative & Accounting Coordinator
Bespoke Homes —Mar Vista, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Coordinator, Valuation
CIM Group, LP —Los Angeles, CA
- $26.44 - $31.25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Paid parental leave
Quick Apply
Administrative Support Coordinator - Montrose, CA
Alliance Health Services, Inc. —Montrose, CA
- $21 an hour
- Full-time
- Computer literacy
- HIPAA
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Administrative & Operations Coordinator
Hollywood Production Center LLC —Los Angeles, CA
- $21 an hour
- Full-time
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
7d
Medical Front Office Coordinator
Sierra Neuroscience Institute —Glendale, CA
- $37,440 - $46,071 a year
- Full-time
- Spanish
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Office Coordinator
Maxim Healthcare Services —Alhambra, CA
- $24 - $25 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
Division Administrative Coordinator
California Institute of Technology —Pasadena, CA
- $29 - $39 an hour
- Full-time
- Oracle
- Mid-level
- Office
- Paid holidays
- Health insurance
14d
Part-Time Office Coordinator
Guardian News & Media —Los Angeles, CA
- $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Office Services Coordinator
CBRE —Los Angeles, CA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
15h
Office Admin & Safety Coordinator
Tokio Marine North America (TMNA) —Pasadena, CA
- $50,000 - $58,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- 401(k) matching
10d
Care Coordinator/Admin Assistant for LGBTQIA+ Affirming Group Practice
Take Root Therapy —Los Angeles, CA
- $28 - $30 an hour
- Part-time
- Hybrid work
- Background check
- Private practice
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
10d
Medical Staff Coordinator - Medical Staff Administration - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
Keck Medical Center of USC —Los Angeles, CA
- $34.32 - $56.19 an hour
- 8 hour shift
- Acute care
- Background check
- Medical office experience
Office Coordinator
The Hollywood Roosevelt Hotel —Los Angeles, CA
- $32.00 - $33.15 an hour
- Full-time
- Hotel
- Entry level
Quick Apply
2d
Medical Staff Coordinator - Medical Staff Administration - Full Time 8 Hour Days (Non-Exempt) (Non-Union)
USC —Los Angeles, CA
- $34.32 - $56.19 an hour
- 8 hour shift
- Acute care
- Medical office experience
- Mid-level
Administrative Coordinator, Intellectual Property
NBCUniversal —Universal City, CA
- $50,000 - $70,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
10d
Digital & Technology Operations Coordinator
The Huntington —San Marino, CA
- $28 - $31 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- 403(b) matching
- Health insurance
1d
Office and Facilities Coordinator
Tokio Marine HCC —Los Angeles, CA
- $25.44 - $34.97 an hour
- Full-time
- Background check
- Customer service
- Mid-level
Engineering Administrative Coordinator Full Time Days
Hollywood Presbyterian —Los Angeles, CA
- Full-time
- Acute care
- Hospital
- Computer literacy
Quick Apply
Administrative Coordinator
LEGACY APPAREL SOLUTIONS —Baldwin Park, CA
- Full-time
- Office
- High school diploma or GED
- Ability to sit for extended periods
Quick Apply
Team Coordinator (Experienced Administrative Professional)
Tri Star Sports and Entertainment Group,Inc —West Hollywood, CA
- $71,000 - $85,000 a year
- Full-time
- 5 years
- Mid-level
- Office
Quick Apply

I want to receive the latest job alert for administrative coordinator in south pasadena, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near south pasadena, ca

Office Coordinator jobs in Los Angeles, CA

Administrative Coordinator jobs in Los Angeles, CA

Office Administrator jobs in Pasadena, CA

Facility Coordinator jobs in Los Angeles, CA

Valuation Manager jobs in Los Angeles, CA

Administrative Assistant jobs in Los Angeles, CA

Office Coordinator jobs in Alhambra, CA

Administrative Coordinator jobs in Pasadena, CA

Medical Office Assistant jobs in Glendale, CA

Office jobs in Renton, WA

Office Coordinator jobs in San Francisco, CA

Office Coordinator jobs in San Mateo County, CA

General Office jobs in Bellingham, WA

Hr Coordinator jobs in Philadelphia, PA

Office Coordinator jobs in Memphis, TN

Office Coordinator jobs in Virginia Beach, VA

Administrative jobs in Fayetteville, NC

Administrative Coordinator jobs in Grand Rapids, MI

Administrative jobs in Richmond, VA

Administrative Coordinator jobs in Washington State

Administrative & Accounting Coordinator

Bespoke Homes
Mar Vista, CA

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year

Qualifications

Vendor relationship building
Google Workspace
Vendor coordination
Executive administrative support
Scanning
Customer inquiry handling
Invoice payment processing
Vendor relationship management
QuickBooks
Office management

Full Job Description

BESPOKE HOMES CALIFORNIA

Administrative & Accounting Coordinator

Los Angeles, CA | Full-Time | In-Office

Reports to: Financial Controller, Operations Director, Senior Development Manager, Owner

ABOUT BESPOKE HOMES CALIFORNIA

Bespoke Homes California is a luxury residential development company producing designer-driven homes in the $3–6M range across the Westside of Los Angeles — including Mar Vista, Venice, Brentwood, Pacific Palisades, and Santa Monica. We operate as a vertically integrated platform from acquisition through design, construction, and sale, backed by capital through a fund and private capital.

We are a fast-moving, detail-driven team that holds a high standard across every project we touch. This role exists to make sure the business never slows down because of something administrative.

THE ROLE

The Administrative & Accounting Coordinator is a fully in-office position responsible for the financial, organizational, and administrative work that keeps the business running cleanly behind the scenes. You will support senior leadership and project teams across accounting support, document management, project administration, and office operations.

This is not a field role. Your value is in the office — owning the details so the senior team can focus on execution. If you are looking for a role that involves site visits or construction coordination, this is not it.

WHAT YOU WILL OWN

Financial & Accounting Support

Receive, organize, and code invoices to the correct project and GL account as directed by the Controller
Prepare payment runs for Controller approval and follow up with vendors on outstanding invoices
Track project expenses by job cost category to support lender draw submittals
Collect, scan, and file all receipts, bills, and financial documents into the correct folders in real time
Match receipts to credit card transactions to assist with monthly reconciliation
Collect W-9s, insurance certificates, and banking info for new vendors and set them up in the accounting system
Maintain running project cost logs and flag overages to the appropriate team members proactively
Assist with insurance renewals, property tax deadline tracking, and banking administration

Operations & Office Management

Maintain full organization and working knowledge of G-Drive and BOX across all projects and company folders
Organize all company documentation into proper file structures and uphold document standards company-wide
Maintain calendars for senior team members and add all deadlines and reminders proactively
Take detailed, accurate notes in all GC, internal, and company meetings and track all action items through completion — full presence required, no multitasking
Route legal correspondence, contracts, and LLC documentation to the appropriate team members
Handle and route all inbound inquiries from the Bespoke website and main line
Assist with preparation and organization of marketing materials and client presentation packages
Keep the office organized, stocked, and presentable at all times

Project Administration Support

Assist in scheduling meetings with inspectors, surveyors, and vendors
Source vendor bids and maintain up-to-date vendor contact records
Coordinate material orders, track overages, and follow up on outstanding vendor payments
Organize and maintain all project permits, plans, soils reports, and inspection records
Print, pick up, and deliver plans and documents as needed
Manage utility setup, cancellation, and transfer documentation as directed

WHAT THIS ROLE IS NOT

This position does not include field visits, site walks, construction coordination, plan markups, client-facing walkthroughs, acquisitions, or investor relations. If that is the work you are looking for, this is not the right role.

WHO YOU ARE

2–4 years of administrative, office management, or executive assistant experience
Accounts payable experience required — invoice coding, payment runs, and vendor management are day-one responsibilities
Proficient in Google Workspace (Drive, Docs, Sheets, Calendar) and BOX
Experience with QuickBooks or similar accounting software strongly preferred
Exceptionally organized, detail-obsessed, and proactive — you anticipate needs and act before being asked
Discreet and professional when handling sensitive financial, legal, and business information
Experience in real estate, construction, or development is a plus

Bespoke Homes California is an equal opportunity employer.

Pay: $60,000.00 - $80,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in south pasadena, ca

Administrative & Accounting Coordinator

Coordinator, Valuation

Administrative Support Coordinator - Montrose, CA

Administrative & Operations Coordinator

Medical Front Office Coordinator

Office Coordinator

Division Administrative Coordinator

Part-Time Office Coordinator

Office Services Coordinator

Office Admin & Safety Coordinator

Care Coordinator/Admin Assistant for LGBTQIA+ Affirming Group Practice

Medical Staff Coordinator - Medical Staff Administration - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Office Coordinator

Medical Staff Coordinator - Medical Staff Administration - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Administrative Coordinator, Intellectual Property

Digital & Technology Operations Coordinator

Office and Facilities Coordinator

Engineering Administrative Coordinator Full Time Days

Administrative Coordinator

Team Coordinator (Experienced Administrative Professional)

I want to receive the latest job alert for administrative coordinator in south pasadena, ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected