Top 11 Executive assistant Jobs in South Portland, Me

Executive Assistant
InterMed, P.A. —South Portland, ME
- $29.62 - $42.95 an hour
- Microsoft Word
- 5 years
- Medical office experience
Quick Apply
Small Business National Executive Assistant
Unum Group —Portland, ME
- $45,600 - $86,200 a year
- Full-time
- Microsoft Outlook
- Customer service
- Research
- Loan repayment program
- Disability insurance
6d
Executive Assistant, Offices of CDO and SVP Marketing and Communications
Gulf of Maine Research Institute —Portland, ME
- $70,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Executive Administrative Coordinator
Maine Wing Management LLC —Portland, ME
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Administrative Specialist III
MaineHealth —Portland, ME
- $23.38 - $31.63 an hour
- Email
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Parental leave
6d

Discover related jobs

Based on your search for executive assistant jobs.

Executive Assistant to Senior Management
Lighthouse Credit Union —Dover, NH
This role requires independent decision-making, advanced organizational judgement, and the ability to influence and coordinate at the highest level of the…
$73,400 - $91,800 a year
Execitive Assistant to CEO/Head of School
Hyde School —Bath, ME
Back up the Admissions Associate at the front desk. Sound independent judgment and discretion with confidential information.
$50,000 - $60,000 a year
Quick Apply

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Data Operations Scheduling Coordinator
Valor Executive Search —Columbus, OH
The majority of your time will be spent sourcing, filing, and maintaining client records in Salesforce and the firm's document management system, while also…
$60,000 - $77,500 a year
Quick Apply
Executive Assistant to CTO
McKesson —Columbus, OH
McKesson has become aware of online recruiting-related scams in which individuals who are not affiliated with or authorized by McKesson are using McKesson’s (or…
$30.83 - $51.39 an hour
3d

Show more jobs in cities nearby

I want to receive the latest job alert for executive assistant in south portland, me

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive assistant jobs near south portland, me

Executive Assistant jobs in South Portland, ME

Administrative Specialist jobs in Portland, ME

Executive Assistant jobs in Portland, ME

Office Assistant jobs in Riverside, CA

Executive Assistant jobs in Rockville, MD

Executive Assistant jobs in Sacramento, CA

Dental Assistant jobs in Dothan, AL

Executive Assistant jobs in Colorado Springs, CO

Executive Assistant jobs in Philadelphia, PA

Senior Vice President jobs in Reston, VA

Vice President jobs in Austin, TX

Senior Program Manager jobs in Remote

Senior Vice President jobs in San Antonio, TX

Vice President jobs in Chicago, IL

Senior Vice President jobs in Dallas, TX

Senior Vice President jobs in New York, NY

Administrative Specialist jobs in Tallahassee, FL

Administrative Coordinator jobs in Minneapolis, MN

Accounts Payable Specialist jobs in Charlotte, NC

Administrative Specialist jobs in Milwaukee, WI

Executive Assistant

InterMed, P.A. -
South Portland, ME

Quick Apply

Job Details

$29.62 - $42.95 an hour

Qualifications

Executive administrative support
High school diploma or GED

Full Job Description

SUMMARY: The Executive Assistant serves as a key member of the Administrative team to facilitate achieving organizational goals. Working under the general supervision of Chief Strategy & Technology Officer, key areas of focus will be communication, preparing written materials, organizing and synthesizing information, and calendar management.

CORE RESPONSIBILITIES:

The primary focus of this position will be to perform administrative duties for the Chief Strategy & Technology Officer including preparation of documents, spreadsheets, correspondence, presentations and reports, and daily calendar management
Performs scheduling function for various meetings, including maintaining calendar, inviting/confirming attendees for meetings, booking conference rooms, and ordering food when necessary
Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information
Responsible for drafting minutes, finalizing documents, distributing information and facilitating meeting preparation, in a manner that evidences attention to detail and professionalism
Anticipates team needs and proactively develops processes to track many simultaneous priorities
Collects and codes receipts and invoices for the Strategy & Technology leadership team
Maintains inventory of office supplies and associated administrative Suite/kitchen supplies
Collaborates effectively with other Executive Assistants to ensure that Executive Management members have what they need at any of our locations
Collaborates with the Chief Strategy & Technology Officer to compile various operational, quantitative and qualitative data points into analyses that can be presented to various audiences
Acts as the liaison with the Strategy & Technology Leadership Team to facilitate the coordination of all logistics associated with operational projects across the organization
Coordinates all aspects of monthly Committee meetings (which may occur before or after hours), including, but not limited to; research and data gathering in support of meeting topics, organizing the presentation packet and reference materials, room/meal set-up, completing meeting minutes, and executing/tracking action items, and other associated duties as assigned
Proactively anticipate needs and meet them
Problem solve to find solutions to barriers that may impede progress
Works collaboratively with the executive and management teams, clinical coordinators and providers to ensure effective communication and working relationships
Independently scope, implement, and track progress on projects without having to consistently be prodded/asked
Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies.
Perform other duties to support the mission, vision and values of InterMed.

MISSION AND VALUES:

Follows InterMed’s mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care.
Provide the highest quality care to our patients with a level of service that exceeds their expectations.
Maintain a positive attitude and always treat our patients and each other with dignity and respect.
Insist on honesty and integrity from each other and our business partners.
Make teamwork a core component of our relationships between physicians, staff, and patients.
Embrace change to better serve our patients.
Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare.
Have fun as we carry out our mission to serve.

KNOWLEDGE, SKILLS, AND ABILITIES:

Education:
- High School Diploma or equivalent required
- Associate’s Degree preferred
Experience:
- 5+ years of Executive Administrative Assistant experience required
- Previous work experience in a medical setting preferred
- Proven record of establishing credibility with stakeholders at all levels both inside and outside of the organization
- Demonstrated ability to communicate and work effectively with all levels of employees
- Strong computer skills; Microsoft Word, Excel, Access and PowerPoint
- Excellent communication skills: listening, oral and written

The estimated compensation range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons. Certain positions may be eligible for incentive compensation plans above and beyond base compensation.

Education

Required

High School or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Quick Apply

Refine Your Search

executive assistant jobs in south portland, me

Executive Assistant

Small Business National Executive Assistant

Executive Assistant, Offices of CDO and SVP Marketing and Communications

Executive Administrative Coordinator

Administrative Specialist III

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for executive assistant in south portland, me

Explore jobs in more locations

Education

Job Seeker Tools

Employer Tools

Browse

Stay Connected