Top 65 Office specialist Jobs in South San Francisco Ca

Finance/Business Office Specialist
The Redwoods —Mill Valley, CA
- $75,000 - $83,000 a year
- Full-time
- Customer service
- Writing skills
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
1d
Business Office Specialist
Confidential —Oakland, CA
- $35 an hour
- Full-time
- Mid-level
- Office
- CDL
- Health insurance
- Dental insurance
Quick Apply
Election Worker - Office Specialist (Extra Help, Seasonal)
County of San Mateo —San Mateo, CA
- From $31.61 an hour
- Overtime
- Computer literacy
- Office
- Organizational skills
- Retirement plan
Customer Support Specialist – Card Services (Back-Office)
Extend Your Team —Burlingame, CA
- Full-time
- Remote
- English
- Bachelor's degree
- Organizational skills
Election Worker - IT Assistant - Office Specialist (Extra Help, Seasonal)
County of San Mateo —San Mateo, CA
- $31.61 an hour
- Overtime
- Customer service
- Office
- In-person
- Retirement plan
Office Specialist II
City of Berkeley, CA —Berkeley, CA
- $76,217.02 - $83,162.14 a year
- Email
- Background check
- Customer service
- Mid-level
- AD&D insurance
- Paid holidays
3d
Workplace/Employee Experience Specialist - San Francisco
Plaud —San Francisco, CA
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Service Desk Engineer (IS Client Systems Specialist I) Open and Promotional
County of San Mateo —San Mateo, CA
- $108,784.00 - $136,094.40 a year
- Full-time
- Computer science
- Microsoft Excel
- Microsoft Outlook
- Retirement plan
14d
Legal Office Specialist (Open & Promotional)
County of San Mateo —San Mateo, CA
- $77,937.60 - $97,406.40 a year
- Weekends as needed
- Spanish
- Word processing
- Writing skills
- Retirement plan
Fiscal Office Specialist (Open and Promotional)
County of San Mateo —San Mateo, CA
- $70,928.00 - $88,628.80 a year
- Full-time
- Computer literacy
- Writing skills
- Basic math
- Retirement plan
Medical Office Specialist - Home Visiting Program - Limited Term
County of San Mateo —San Mateo, CA
- $6,231.33 - $7,794.80 a month
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Dental insurance
- Retirement plan
Office Administrator & Treasury Specialist
RenderForge, Inc. —San Francisco, CA
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Hospitality
- Writing skills
- Mid-level
- Relocation assistance
- Health insurance
Quick Apply
3d
Associate Customer Support Specialist
Miter —San Francisco, CA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Office
- Entry level
- Commuter assistance
- Paid parental leave
Cancer Center New Patient Administrative Specialist II
Stanford Health Care —Newark, CA
- $32.56 - $36.66 an hour
- Full-time
- Mid-level
- Windows
- High school diploma or GED
Admin Specialist and Receptionist II
Prospance Inc —San Francisco, CA
- $27.91 - $28.61 an hour
- Full-time
- Microsoft Word
- 5 years
- Office
- Dental insurance
- 401(k)
Quick Apply
Practice Support Specialist
Wilson Sonsini Goodrich & Rosati —San Francisco, CA
- $49.04 - $66.35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
Data Annotation Specialist
Dyna Robotics —Redwood City, CA
- $32 an hour
- Contract
- Associate's degree
- Communication skills
- Entry level
EA and Operations Specialist - Bay Area
Level AI —San Francisco Bay Area, CA
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply
HR Specialist & Office Manager
Denodo —Palo Alto, CA
- $90,000 - $110,000 a year
- Spanish
- Bachelor of Science
- English
Alternate Format Specialist, Office of Accessible Education
Stanford University —Stanford, CA
- $90,801 - $102,000 a year
- Full-time
- Hybrid work
- Mid-level
- 3 years
- Bachelor's degree

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office specialist jobs near south san francisco ca

Finance/Business Office Specialist

The Redwoods -
Mill Valley, CA

Quick Apply

Job Details

Full-time
$75,000 - $83,000 a year
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Union benefits
403(b)
Life insurance
Retirement plan

Qualifications

Teamwork
Customer service
Writing skills
HIPAA
Patient management software
High school diploma or GED
Bachelor's degree
Resident rapport building
Productivity software
Associate's degree

Full Job Description

Join our team at The Redwoods, where you can make a meaningful impact on individual lives. After more than 50 years as a local, nonprofit community in beautiful Mill Valley, we have a rich history of service and purpose. We take pride in providing excellent care for an active and diverse community of seniors. You'll find that every day presents an opportunity for a rewarding experience of caring and connection with a dedicated team and dynamic group of residents. As a mission driven organization, we ensure everyone receives vital programs and services regardless of their income. Enjoy competitive pay, first class health benefits, generous vacation and sick time, and a great work environment.

Be a part of something bigger - join us in making a genuine difference!

Salary

$75,000 to $83,000

Full Time

Benefits

Medical Insurance: ZERO out-of-pocket expense for the employee – effective the first of the month following the hire date.
Dental and Vision Insurance
Paid Time Off: Sick days, personal days, vacation days and holidays.
403(b) Retirement Plan: Employer contribution/Union pension contributions.
Additional Perks: Educational assistance & career development opportunities, longevity bonus program and low-cost meal program.

* For positions scheduled 24 or more hours per week.

Position Summary

The Business Office Specialist (BOS) has primary responsibility for supporting the Business Office Director (BOD) in carrying out the various financial and administrative functions of the Finance/Business Office, in collaboration with the contracted financial services/third-party billing provider. These functions generally include but are not limited to managing and performing the full-cycle accounts payable function in addition to other general ledger responsibilities, supporting the process of HUD resident certifications and annual recertifications, and carrying out accounts receivable tasks as assigned.

Primary Responsibilities

Accounts Receivable (AR)/Billing

Assist with accurate and timely billing for private pay, Medicare, Medi-Cal, Managed Medi-Cal, private insurance, HUD and coinsurance; Partner with third-party finance/billing vendor to ensure clean claims, correct payer processing, as well as timely/accurate billing.
Effectively collaborate with the organization’s contracted financial services/third-party billing provider (e.g. attending calls/meetings, timely response to information requests, etc.).
Make bank deposits and record to customer accounts.
Assist with preparation and issuance of monthly rent statements, bills HUD monthly, certifies and recertifies HUD residents in compliance with HUD regulation. As needed/requested, follow up on outstanding balances.
Support the BOD in administering HUD program for Independent Living Apartments including processing new HUD residents, recertifying current HUD residents, submitting monthly HUD billing and maintaining HUD files in accordance with prescribed HUD standards.
Assist with maintaining the HUD waitlist.
Assist with cash receipt management, including laundry and vending machine cash withdrawals, bank deposits, and remote deposits as needed.

Accounts Payable (AP)

Manage the full-cycle accounts payable process and assist with on-boarding new vendors and users in our AP Automation software (i.e. Ottimate).
Track and oversee contracts, including maintaining current W-9/certificate of insurance forms, and assisting with the annual contract renewal process.
Follow up with vendors regarding past due balances as needed/requested.
Provide information and invoices as needed to contracted financial services/third party billing provider as needed (i.e. fixed assets, prepaid items, etc.).

Resident Financials & Admissions Support

Assist with maintaining and reconciling resident trust accounts, petty cash, and banking in accordance with state guidelines.
As needed/requested, communicate with residents and families regarding billing, payment plans, and financial assistance (including Medi-Cal applications).

Financial Reporting & Compliance

Support the process of preparing monthly AR and cash collections reports; assist with budget preparation and audits.
Support the BOD in maintaining compliance with all applicable state and federal regulations and internal policies.
Support and process month-end account reconciliations (including credit card), capital asset additions, general ledger activities, journal entries, expense reviews, and more.

Additional Duties

Maintain strict confidentiality and resident privacy in accordance with HIPAA.
Monitor the organization’s cash on a daily basis and promptly report concerns to the BOD, CEO and/or contracted financial services/third-party billing provider.
Review and process petty cash requests, as well as make deposits.
Collaborate with the BOD, CEO and/or contracted financial services/third-party billing provider to respond to tax notices and/or other compliance-related correspondence.
Perform other duties as assigned.

MINIMUM QUALIFICATIONS

High school diploma or equivalent (Associate’s or Bachelor’s) degree in related field preferred).
2+ years of experience in accounting roles. Accounts payable experience required; general ledger and/or financial systems experience preferred.
Strong knowledge of Medicare, Medi-Cal, Managed Med-Cal, HUD, and third-party billing requirements and procedures is preferred.
Strong problem solving, analytical, and organizational skills.
Excellent organizational, communication, and customer service skills.
Proficient in Microsoft Office and billing software (e.g., PointClickCare, Inovalon, Ottimate, etc.).
Ability to relate appropriately and effectively to residents and their families, to other staff as part of a multidisciplinary team, and to personnel of operational departments.
Discretion in handling sensitive and confidential information.
Must demonstrate excellent skills in reading writing, speaking and understanding the English language. Other languages a plus.

The Redwoods is an Equal Opportunity Employer.

Pay: $75,000.00 - $83,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Accounting: 2 years (Required)

Ability to Commute:

Mill Valley, CA 94941 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office specialist jobs in south san francisco ca

Finance/Business Office Specialist

Business Office Specialist

Election Worker - Office Specialist (Extra Help, Seasonal)

Customer Support Specialist – Card Services (Back-Office)

Election Worker - IT Assistant - Office Specialist (Extra Help, Seasonal)

Office Specialist II

Workplace/Employee Experience Specialist - San Francisco

Service Desk Engineer (IS Client Systems Specialist I) Open and Promotional

Legal Office Specialist (Open & Promotional)

Fiscal Office Specialist (Open and Promotional)

Medical Office Specialist - Home Visiting Program - Limited Term

Office Administrator & Treasury Specialist

Associate Customer Support Specialist

Cancer Center New Patient Administrative Specialist II

Admin Specialist and Receptionist II

Practice Support Specialist

Data Annotation Specialist

EA and Operations Specialist - Bay Area

HR Specialist & Office Manager

Alternate Format Specialist, Office of Accessible Education

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