This position will serve as the Camp Secretary for DPF 4-H Camp, a residential summer camp owned and operated by Cornell Cooperative Extension Association of Nassau County, located in Riverhead, New York. The primary responsibilities of this position will include, but not be limited to: assisting with administrative duties as they relate to the camp store; track and monitor inventory; keep records of all income and expenses for Canteen; purchase supplies as authorized by Camp Director, Camp Manager and/or Team Leader; coordinate the daily operation of the camp store; assist senior staff in completing administrative work and obtaining program supplies; manage the camp store; oversee camp mail. The Camp Secretary will also serve as receptionist for camp and perform routine clerical and secretarial duties. This position accepts and performs all position duties outlined in this position description, and performs other duties and responsibilities as assigned and deemed appropriate by the DPF 4-H Camp Director, Camp Manager and/or Team Leader. (NOTE: This position does not include cabin responsibilities.)
Required Qualifications:
- Must be at least 21 years of age.
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High School Diploma or equivalent.
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Ability to work flexible hours which will include evenings and weekends, as appropriate.
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Training and experience in business procedures.
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Ability to establish good working relationships with campers and staff.
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Excellent phone skills.
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Desire and ability to work with children in an outdoor setting.
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Ability to take responsibility in a role model position.
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Ability to read and distribute mail in appropriate boxes.
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Ability to maintain up-to-date camp visitor sign in record.
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Ability to work as part of a team.
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Strong communication skills, both written and oral.
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Possess strong computer skills including Microsoft Word and Excel.
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Enthusiasm, good character, integrity, adaptability, sense of humor, patience and self-control.
Preferred Qualifications:
Responsibilities/Essential Functions
Administrative Responsibilities- 95%
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Types cabin list and class schedule for each cabin.
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Records camper cabin assignments and bus on master alphabetical list.
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Writes camper names on canteen cards and arranges according to bus or car arrival.
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Distributes canteen cards to campers on arrival day; reports late-comers and/or no shows.
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Records changes on master alphabetical list.
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Monitors no-shows, early departure campers, campers in infirmary, etc.
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Maintains records of all campers and staff leaving camp property on authorized trips or other excursions.
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Records cabin assignments on camper cards.
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Organizes and keeps camper cards in alphabetical order.
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Collects and files class attendance records from Program Directors.
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Answers phone and records messages in message book; forwards messages to appropriate individual; checks answering machine.
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Responds to general camp questions in an appropriate manner; refers specific questions to Camp Director or Assistant Director.
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Greets visitors and those on authorized camp business (i.e. delivery, repair)
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Monitors telephone use and misuse.
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Sorts and distributes mail in appropriate boxes.
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Provide positive public relations for the camp.
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Maintain up-to-date camp visitor sign in record.
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Records transactions of sales for canteen.
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Maintains and tracks inventory for canteen.
Professional Improvement - 5%
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Attend DPF 4-H Camp orientation/training program, and participate in staff meetings and required training events as scheduled.
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In cooperation with Supervisor and/or Executive Director jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
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Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.
Health and Safety-Applied to all duties and functions.
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Support the Association to maintain a safe working environment.
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Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
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Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
POSITION DETAILS:
This is an exempt, full-time position, 100% FTE. The salary will range from $2,200 to $3,000 commensurate with experience.
Pay Rate Type: Salary
HOW TO APPLY:
Review of applications will begin immediately.
Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the Applying for a Job (External Candidate) document for additional guidance.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.
Contact Erika at [email protected] with questions.
Sponsorship for employment visa status is not available for this position.
Job Title:
Association Tmp Camp Clerk
Level:
No Grade - Annual
Pay Rate Type:
Salary
Company:
Contact Name:
Jerilynn Cross
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
