CULTURE:
Join a team that's been welcoming guests for more than a century. At Pinehurst our Culture is critical to delivering a consistent guest, member and employee experience. Our Purpose is, “As the Cradle of American Golf, we honor timeless traditions and inspire legendary stories, one smile, one round, one moment at a time.” Our Values are; Genuine Hospitality, Be Trustworthy, Good Stewards and Inspired Innovation. If you’re seeking a heartfelt workplace then Pinehurst is the place for you. Every role contributes to upholding our treasured culture, performs their job duties consistently and handles other job duties as assigned in our ever-changing environment.
SUMMARY:
Coordinate all pre-employment hiring processes thru various systems maintaining up to date communication with the candidate, HR Managers and Hiring Managers, while ensuring legal compliance and company guidelines are followed.
EDUCATION AND/OR EXPERIENCE:
Associate Degree and minimum of three years related HR experience, or equivalent combination of education and experience.
Must maintain the highest level of confidentiality when dealing with HR documents, processes and situations or information.
To perform this job successfully, an individual should have proficiency in Microsoft PowerPoint Design software; Google Chrome or Microsoft Edge Internet software; Microsoft Excel Spreadsheet software and Microsoft Word Processing software.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepare weekly job postings and forward to ESC; post internally and externally as appropriate.
- Coordinate and facilitate new hire process from job posting and application process to orientation.
- Serve as site administrator for Applicant Tracking System & pre-employment screening programs.
- Ensure accurate requisition entry, provide weekly orientation status update, maintain orientation calendar, etc.
- Maintain all necessary system records and tracking to support the Affirmative Action Plan.
- Prepare employment application/applicant tracking reports and daily/weekly reports as requested, including rehire eligibility.
- Create offer letters.
- Process pre-employment screenings (background checks, drug test, MVR’s, Credit Check’s).
- Receive and track results of pre-employment drug testing and background checks to clear employees for Orientation and inform Recruiter/HR Manager of results.
- Schedule orientation with new hires after all new hire tasks have been completed.
- Send onboarding forms via Dayforce and track completion status prior to orientation.
- Complete NC Youth Employment Certificate process for minors.
- Maintain file for employee referrals and sign on bonuses, if applicable, and send information to Payroll on appropriate dates.
- Conduct weekly New Hire Orientation sessions with Director of Training including completion of necessary paperwork.
- Serve as alternate trainer to facilitate orientation.
- Pre-scree candidates and complete necessary paperwork.
- Enter data into E-Verify and “board” new hire in system.
- Issue new employee I.D.s, nametags, etc.
- Send new hire reports to appropriate departments for processing.
- Ensure I-9 compliance of all newly hired Employees – including proper I-9 records storage/retention/destruction.
- Input new Employee information into payroll system and provide information to HR Coordinator to set up personnel files.
- Maintain employment applications and related documents according to legal guidelines.
- Coordinate storage of records and appropriate shredding/destruction of documents as required and approved.
- Collect and forward forms for possible tax credits.
- Answer inquiries and provide information to authorized persons.
- Compile data from personnel records and prepare reports as needed.
- Serves as the Welcome representative to all who enter the HR office and can assist or give direction.
- Cover Human Resources and Housing Coordinator’s desk when that person is absent.
- Assist Recruiter/ HR Managers with recruiting events (recruiting calendar, supplies, etc.) and advertising as requested.
- Set up for all hiring events, new hire orientation, training and other events as requested.
- Assist when needed with Employee Housing and J1/TN Visa candidates and hires.
- Keep work area neat and organized to present a professional appearance of the department and to ensure compliance with privacy and document security regulations.
- Carefully check all documents and file information for accuracy. Continually looks for ways to streamline and improve administrative processes and procedures, and makes suggestions as appropriate.
- Assists with projects as assigned and keep VP and HR Managers apprised of progress on assignments/projects.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to see, talk and hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Office environment.
Pinehurst, LLC reserves the right to transfer any Employee from his/her current job assignment or location to another job assignment or location as needed, either on a temporary or regular basis.
