Operations Assistant (Growth Opportunity to Operations Coordinator)
Location: Spearfish, SD or surrounding Black Hills area (Remote)
Position Type: Part-Time with Opportunity for Full-Time Growth
About Us
We are a fast-growing, family-owned company based in Spearfish, South Dakota, operating in residential roofing, construction, and short term and long term real estate/property management. As our companies continue to grow, we're looking for the right person to grow with us.
This isn't just another administrative position. We're looking for someone who enjoys solving problems, improving systems, and helping a growing business stay organized. The right candidate will start as an Operations Assistant while learning the business, with the opportunity to advance into an Operations Coordinator role as responsibilities and the company continue to grow.
If you're self-motivated, organized, adaptable, and enjoy wearing multiple hats, we'd love to meet you.
Position Overview
The Operations Assistant provides day-to-day administrative and operational support across multiple businesses. This role requires someone who can manage competing priorities, communicate professionally, stay highly organized, and remain flexible as business needs change.
Because this is a fully remote position, we're looking for someone who takes ownership of their work, manages their time well, and doesn't need constant supervision.
What You'll Do
Operations Support
- Assist with daily business operations across multiple companies
- Help organize and improve internal systems and processes
- Maintain digital files and company documentation
- Track ongoing projects and ensure deadlines are met
- Coordinate with vendors, contractors, and service providers
Administrative Support
- Manage email correspondence and follow up on outstanding items
- Schedule appointments and maintain calendars
- Prepare documents, reports, and spreadsheets
- Organize electronic files and records
Accounting & Financial Coordination
- Upload invoices and monthly bills
- Assist with expense tracking and documentation
- Communicate with the company accountant to answer questions and provide requested information
- Help organize financial records and maintain accurate documentation
Insurance & Compliance
- Track business and property insurance policies
- Assist with insurance renewals
- Organize compliance documents and important deadlines
- Communicate with insurance agents as needed
Customer & Property Support
- Respond to customer inquiries and route requests appropriately
- Assist with tenant communication when needed
- Coordinate maintenance requests and follow-up communications
Special Projects
- Research products, vendors, or software
- Assist with marketing or operational projects
- Help implement new systems and improve existing workflows
What We're Looking For
We're looking for someone who is:
- Highly organized and detail-oriented
- Self-motivated and able to work independently
- Comfortable working remotely
- An excellent communicator, both written and verbal
- Able to prioritize multiple tasks without becoming overwhelmed
- Adaptable and comfortable in a fast-paced environment
- A proactive problem solver who enjoys finding better ways to do things
- Trustworthy and able to handle confidential information professionally
- Positive, dependable, and eager to learn
Preferred Qualifications
- Experience in administrative, operations, project coordination, or office management
- Strong computer skills, including Microsoft Office and/or Google Workspace
- Experience with QuickBooks Online is a plus
- Experience with project management software or CRMs is a plus
- Experience in construction, roofing, real estate, or property management is helpful but not required
Position Details
- Part-Time (approximately 20–30 hours per week to start)
- Fully Remote, no in person office.
- Applicant must reside in Spearfish, SD or the surrounding Black Hills area for occasional in-person meetings, training, or project needs, checking mail & banking deposits.
- Flexible schedule with standard weekday availability expected.
- Opportunity to grow into a full-time Operations Coordinator position as the business continues to expand.
Growth Opportunity
We believe in promoting from within.
As you learn the business and demonstrate leadership, this position has the opportunity to grow into an Operations Coordinator role with increased responsibility, leadership opportunities, and full-time employment.
You'll have the opportunity to help build systems, improve processes, and become an integral part of a growing organization.
Why Join Our Team?
- Flexible remote work environment
- Opportunity for career growth
- Work directly with leadership
- Variety—no two days are exactly alike
- Help shape the future of a growing company
- Supportive, family-owned business that values initiative and continuous improvement
If you're someone who enjoys creating order out of chaos, takes pride in staying organized, and wants to grow alongside a thriving business, we'd love to hear from you.
Pay: $25.00 - $28.00 per hour
Benefits:
Work Location: Hybrid remote in Spearfish, SD 57783
