Top 5 Executive assistant/office manager Jobs in Springfield, Mo

Office Manager & Recruiting Coordinator
Housejet —Springfield, MO
- $18.67 - $21.73 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
12d
Staff Architect / Assistant Project Manager
O'Reilly Hospitality Management LLC —Springfield, MO
- Weekends as needed
- Hospitality
- Construction site
- Mid-level
- Paid parental leave
- Health insurance
Quick Apply
Digital Sales Assistant
Nexstar Broadcasting —Springfield, MO
- Full-time
- Microsoft Outlook
- Marketing
- Administrative experience
11d
Senior Account Associate - Commercial Lines (Eastern / Central Time Zones)
IOA National, Inc. —Springfield, MO
- $50,000 - $56,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Research
- Paid holidays
- Health insurance
Quick Apply
9h
Senior Project Manager (Electrical)
DPR Construction —Republic, MO
- Full-time
- Construction site
- English
- Microsoft Office
- Opportunities for advancement
14d

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Office Manager & Recruiting Coordinator

Housejet -
Springfield, MO

Quick Apply

Job Details

Full-time
$18.67 - $21.73 an hour
12 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Opportunities for advancement

Qualifications

Google Workspace
Teamwork
Slack
Executive administrative support
Attention to detail

Full Job Description

Office Manager & Recruiting Coordinator

HouseJet | Springfield, MO | Full-Time | In-Person

Pay: $18.67-$21.73 per hour

Schedule: Monday-Friday, 8:30 AM - 5:30 PM

Benefits Available After 60 Days: Medical, Dental, Vision, PTO

Join One of America's Fastest Growing Companies

HouseJet is a rapidly growing real estate technology company serving agents across the United States. We have been recognized multiple times on the Inc. 5000 list of America's Fastest Growing Private Companies, including recognition on the Inc. 500 list.

We're looking for a highly organized, dependable, and people-oriented Office Manager & Recruiting Coordinator to help keep our office running efficiently while supporting our recruiting and onboarding efforts.

This position is ideal for someone who enjoys organization, helping people, coordinating details, and creating a positive experience for both candidates and employees.

If you're proactive, detail-oriented, and take pride in making sure nothing falls through the cracks, we'd love to hear from you.

What You'll DoRecruiting & Hiring Support

Schedule interviews and coordinate candidate communications.
Call candidates on the day of their interview to confirm attendance and improve interview show rates.
Maintain and update job postings across hiring platforms.
Track applicants and maintain accurate candidate records.
Coordinate interview schedules with hiring managers.
Prepare offer letters and onboarding paperwork.
Assist with new hire onboarding and orientation.
Ensure candidates and new hires have a professional and positive experience throughout the hiring process.

Office Management & Administration

Order and maintain office supplies, breakroom inventory, and company equipment.
Prepare computers, workstations, and office equipment for new hires.
Set up employee accounts in Paychex, Google Workspace, Slack, and other company systems.
Coordinate with leadership to ensure new employees are fully prepared for their first day.
Maintain employee records and administrative documentation.
Keep common areas organized, stocked, and professional.
Coordinate employee birthdays, anniversaries, recognition programs, and team celebrations.
Assist with attendance tracking and internal reporting.
Support employee offboarding procedures, including account access updates and equipment collection.

Operational Support

Cross-train on key responsibilities of the Business Operations Manager to provide coverage during absences.
Assist leadership with special projects and administrative initiatives.
Help ensure operational processes are followed accurately and consistently.
Serve as a resource for employees needing administrative or operational assistance.
Help solve day-to-day office challenges and keep operations running smoothly.

What We're Looking For

Extremely organized and detail-oriented.
Friendly, professional, and dependable.
Excellent communication and interpersonal skills.
Strong computer skills and the ability to learn new software quickly.
Comfortable managing multiple priorities in a fast-paced environment.
Strong sense of ownership and accountability.
Ability to maintain confidentiality and professionalism.
Positive attitude and willingness to jump in wherever needed.

Preferred Experience

Office Manager
Administrative Assistant
Recruiting Coordinator
HR Assistant
Executive Assistant
Customer Service or Administrative Support

Experience with Paychex, Google Workspace, Slack, CRM systems, and Microsoft Office is a plus.

Compensation & Benefits

Pay: $18.67-$21.73 per hour

Benefits Available After 60 Days:

Medical Insurance
Dental Insurance
Vision Insurance
Paid Time Off

Why Join HouseJet?

Stable Monday-Friday schedule
Supportive and team-oriented culture
Opportunities for growth and advancement
Work directly with company leadership
Be part of a company recognized among America's fastest-growing private businesses
Make a meaningful impact on company culture, recruiting, and employee success

At HouseJet, we believe great companies are built by great people. We're looking for someone who takes pride in helping others succeed, keeping things organized, and ensuring the office runs at a high level every day.

If that sounds like you, we'd love to meet you.

Pay: $18.67 - $21.73 per hour

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive assistant/office manager jobs in springfield, mo

Office Manager & Recruiting Coordinator

Staff Architect / Assistant Project Manager

Digital Sales Assistant

Senior Account Associate - Commercial Lines (Eastern / Central Time Zones)

Senior Project Manager (Electrical)

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