Top 65 Illinois secretary of state Jobs in Springfield, Il

Secretary II
Illinois Secretary of State —Springfield, IL
- $4,593 - $7,912 a month
- Online Application
- In person
- English
- Office
- High school diploma or GED
Quick Apply
2d
OFFICE ASSOCIATE
State of Illinois —Springfield, IL
- $4,144 - $5,429 a month
- Full-time
- High school
- English
- Office
- Paid parental leave
- Paid holidays
2d
Personnel Associate
Illinois Secretary of State —Springfield, IL
- $4,336 - $7,049 a month
- Online Application
- Basic math
- Research
- Mid-level
Quick Apply
2d
COMMUNITY REVITALIZATION PROGRAM MANAGER
State of Illinois —Springfield, IL
- $8,571 - $12,651 a month
- Overtime
- Background check
- Mid-level
- Office
7d
RULES REVIEWER
State of Illinois —Springfield, IL
- $6,460 - $8,460 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- Paid parental leave
- Paid holidays
7d
PUBLIC INFORMATION OFFICER (SENIOR PUBLIC SERVICE ADMINISTRATOR)
State of Illinois —Springfield, IL
- $9,500 - $11,500 a month
- Overtime
- Bilingual
- Background check
- Office
13d
FEDERAL REPORTING UNIT SUPERVISOR
State of Illinois —Springfield, IL
- $8,571 - $10,000 a month
- Full-time
- Bilingual
- Background check
- Mid-level
- Paid parental leave
- Paid holidays
2d
Personnel Specialist
Illinois Secretary of State —Springfield, IL
- $4,836 - $8,553 a month
- Online Application
- Writing skills
- Basic math
- Mid-level
Quick Apply
2d
Charge Nurse (2704)
SIU Medicine —Springfield, IL
- $5,544.62 - $6,082.93 a month
- Day shift
- Nursing
- Medication administration
- Surgery
- Paid holidays
- Disability insurance
STATEWIDE FACILITY MANAGER (SPSA Opt. 1)
State of Illinois —Springfield, IL
- $10,167 - $11,000 a month
- Overtime
- Bilingual
- Background check
- Construction site
- Paid parental leave
- Paid holidays
9d
Office Support Specialist (3243)
SIU Medicine —Springfield, IL
- Day shift
- Microsoft Excel
- Surgery
- Writing skills
- Paid holidays
- Disability insurance
19h
Executive III - Logistics
Illinois Secretary of State —Springfield, IL
- $5,909 - $11,209 a month
- Online Application
- Office
- 3 years
- Driver's License
Quick Apply
14d
Constituent Services Liaison - Executive Assistant I
Illinois Secretary of State —Springfield, IL
- From $55,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
Adult Education Manager
State of Illinois —Springfield, IL
- $113,940 - $196,956 a year
- Full-time
- Bilingual
- Background check
- Pass drug screening
- Paid parental leave
- Paid holidays
8d
Business Services Specialist
Illinois Secretary of State —Springfield, IL
- $4,935 - $8,969 a month
- Online Application
- Writing skills
- English
- Mid-level
Quick Apply
7d
Deputy Chief of Staff
Illinois House of Representatives —Springfield, IL
- From $150,000 a year
- Weekends as needed
- Writing skills
- Research
- Office
- Health savings account
- Dental insurance
Quick Apply
FINANCIAL INSTITUTIONS EXAMINER TRAINEE - UMP
State of Illinois —Springfield, IL
- $6,762 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
12d
Executive Assistant to the Chief of Staff
Illinois House of Representatives —Springfield, IL
- From $65,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Office
- Health savings account
- Dental insurance
Quick Apply
Audit Compliance Unit Manager
State of Illinois —Springfield, IL
- $8,500 - $10,500 a month
- Overtime
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
2d
Policy Section Manager (SPSA Opt 1)
State of Illinois —Springfield, IL
- $10,000 - $12,000 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
1d

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Secretary II

Illinois Secretary of State -
Springfield, IL

Quick Apply

Job Details

Full-time
$4,593 - $7,912 a month
2 days ago

Qualifications

Employee relationship building
English
High school diploma or GED
Typing
Clerical experience

Full Job Description

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Secretary II
Division: Workforce Services & Support
Union: SEIU
Location: 501 S 2nd St, Springfield, IL. - Sangamon County
Salary: Range $4,593 to $7,912 monthly – commensurate with experience
Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Please, note: To be considered for this vacancy you MUST establish eligibility by taking and passing a written, keyboarding assessment and a multiple-choice examination administered at an ILSOS, Department of Personnel Testing location. Please reach out to the location where you would like to test to make an appointment.

Chicago (312-793-5515) Springfield (217-782-4783)

Appointments may be made for the following sessions:

Multiple-Choice Tested Titles with Keyboarding Assessment:

Wednesday 1:00 PM

Walk-in candidates may be accepted at the discretion of the testing center, if space is available; scheduled applicants will receive priority when testing. Unscheduled applicants (walk-ins) must have completed an online application prior to arrival or may complete an online application, in a Department of Personnel office, prior to the beginning of the testing session; allow at least 20 minutes.
Questions related to job postings or applying and testing for positions can be answered by contacting the Department of Personnel or by e-mail at

https://www.ilsos.gov/departments/personnel/employment.html

Additional information regarding job titles, minimum qualifications, hiring procedures or Community Testing opportunities is available at:

https://www.ilsos.gov/departments/personnel/titles.html

Overview:
Performs complex secretarial and administrative work for the Division Manager; serves as front desk receptionist for the Division; receives and responds to routine inquiries from walk-in and phone applicants and individuals concerning a variety of programs offered by the Department of Personnel; distributes incoming correspondence; assists in gathering background data on prospective new hires; serves as secretary to the Division Manager by preparing reports, typing memorandums, editing and typing complex and confidential correspondence for the Managers signature; makes sure all supplies needed for the division are ordered and available at front desk.

Duties and Responsibilities:

Receives and responds to routine inquiries from walk-in and phone applicants and individuals concerning a variety of programs offered by the Department of Personnel, including times/dates for testing and scheduling appointments for employment interviews with the Office; routes individuals to proper Divisions for handling of technical questions. Accepts bids from employees for positions posted for bid; issues bid receipts; explains bid procedures; maintains bid files for further processing.
Serves as secretary to the Division Manager by independently performing complex secretarial work including typing memorandums, editing and typing complex and confidential correspondence for the Manager signature; receives and screens incoming calls and/or visitors for the Manager, answers general public inquiries regarding the policies and operations of the Division; schedules and cancels appointments, if necessary; types memoranda, correspondence and other materials for professional staff.
Opens, dates stamps and distributes incoming mail and materials; coordinates routing of pony bags between the Springfield and Chicago Office; mails employment applications, forms, informational materials, etc. to employees and to the general public.
Maintains office supplies and printed information materials in the main reception area for the Department of Personnel including printed class specifications, forms, employment applications, etc.; assists applicants and employees in the operation of the reception area personal computer to obtain information on Office of the Secretary of State employment opportunities.
Assists professional staff in gathering background data on prospective new hires.
Processes requests for new and/or replacement I.D using the Velocity software application.
Performs other duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years high school with courses in typing and general office procedures and two years responsible clerical experience.

Knowledge, Skills and Abilities:

Requires thorough knowledge of business English, secretarial procedures and practices and principles of office management.
Requires extensive knowledge of care and operation of a typewriter.
Requires extensive knowledge of the functions, procedures, organization and governing laws and regulations of the departments concerned.
Requires working knowledge of the programs and functions of various state agencies.
Requires ability to exercise good judgment in carrying out and interpreting existing laws, rules and regulations and to apply departmental policies to daily work problems.
Requires ability to exercise courtesy, tact and diplomacy in receiving callers, in dispensing and obtaining information.
Requires ability to work independently and efficiently.
Requires ability to compose a variety of memoranda or letters without instructions and review.
Requires ability to maintain continuous satisfactory relationships with employees and the public.
Requires the ability to lift and carry up to 10 lbs.

Application Process:

Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.

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Refine Your Search

illinois secretary of state jobs in springfield, il

Secretary II

OFFICE ASSOCIATE

Personnel Associate

COMMUNITY REVITALIZATION PROGRAM MANAGER

RULES REVIEWER

PUBLIC INFORMATION OFFICER (SENIOR PUBLIC SERVICE ADMINISTRATOR)

FEDERAL REPORTING UNIT SUPERVISOR

Personnel Specialist

Charge Nurse (2704)

STATEWIDE FACILITY MANAGER (SPSA Opt. 1)

Office Support Specialist (3243)

Executive III - Logistics

Constituent Services Liaison - Executive Assistant I

Adult Education Manager

Business Services Specialist

Deputy Chief of Staff

FINANCIAL INSTITUTIONS EXAMINER TRAINEE - UMP

Executive Assistant to the Chief of Staff

Audit Compliance Unit Manager

Policy Section Manager (SPSA Opt 1)

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