Top 3 Office administrator (part time) Jobs in Springfield, Il

Office Manager
Break Free Physical Therapy —Springfield, IL
- $18 - $25 an hour
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- Mid-level
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- 401(k)
- Paid time off
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office administrator (part time) jobs near springfield, il

Office Manager

Break Free Physical Therapy
Springfield, IL

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Job Details

Part-time | Full-time
$18 - $25 an hour
12 days ago

Benefits

401(k)
Paid time off
401(k) matching

Qualifications

Customer communication
Teamwork
HIPAA
Medical scheduling
Attention to detail
Organizational skills

Full Job Description

Office Manager – Break Free Physical Therapy

Location: Springfield, IL
Job Type: Office Manager Full-Time opening available
Contact: [email protected] | 217-891-7654

About Us:
We are a Springfield owned small business and growing rapidly! At Break Free Physical Therapy, we are committed to helping our patients overcome physical limitations and reclaim the freedom to move, live, and thrive. Our approach is rooted in personalized care, evidence-based practice, and a deep belief in the body’s ability to heal with the right guidance. We’re looking for a compassionate, driven Office Manager to join our growing team and make a lasting impact in our community.

Key Responsibilities:

Oversee daily front-desk and patient-facing operations to ensure a welcoming, efficient, and professional experience for every patient.
Manage patient scheduling, appointment coordination, cancellations, confirmations, and waitlists to optimize clinic flow and provider schedules.
Serve as a primary point of contact for patients, addressing questions, concerns, and service issues with professionalism and empathy.
Coordinate patient intake and registration processes, ensuring demographic, insurance, and other required information is accurate and up to date.
Verify insurance benefits and assist with authorizations, referrals, and other administrative requirements related to physical therapy services.
Maintain accurate patient records and ensure compliance with HIPAA and clinic policies.
Coordinate closely with physical therapists and clinical staff to promote smooth communication and efficient patient flow.
Monitor front-office workflows and identify opportunities to improve efficiency, patient satisfaction, and overall clinic operations.
Assist with administrative and billing-related processes, including copay collection, documentation, and resolving routine patient account questions.
Help maintain a clean, organized, and professional front-office environment.
Track key front-office metrics and provide feedback to clinic leadership on scheduling, patient experience, staffing, and operational needs.
Uphold a positive team culture focused on excellent patient service, accountability, and teamwork.

Qualifications:

Preferred experience in healthcare administration, medical office management, or a similar healthcare setting.
Excellent customer service and communication skills, with the ability to interact professionally and compassionately with patients, families, and clinical staff.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced clinic environment.
Commitment to lifelong learning and professional development.
Comfortable using electronic medical records (EMR/EHR), scheduling systems, and standard office technology.

Why Join Us?

We are a locally owned and growing!
Competitive compensation and benefits
Supportive, collaborative work environment
Emphasis on mentorship and professional growth
Opportunity to make a real difference in patients’ lives

How to Apply:

Please send your resume to [email protected]
For any questions, call us at 217-891-7654

Pay: $18.00 - $25.00 per hour

Benefits:

401(k)
401(k) matching
Paid time off

Work Location: In person

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office administrator (part time) jobs in springfield, il

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