Top 11 office manager Jobs in springfield, il

Office Coordinator
William Charles Construction —Springfield, IL
- $23 - $27 an hour
- Full-time
- Background check
- Construction site
- Writing skills
- AD&D insurance
- Employee stock purchase plan
9d
Office Coordinator
CEI Services —Springfield, IL
- $23 - $27 an hour
- Full-time
- Background check
- Construction site
- Writing skills
- AD&D insurance
- Employee stock purchase plan
9d
Executive Office Administrator
Springfield Housing Authority —Springfield, IL
- $49,358 - $74,037 a year
- Full-time
- Office
- Driver's License
- Bachelor's degree
Quick Apply
Office Coordinator
MasTec Inc —Springfield, IL
- $23 - $27 an hour
- Full-time
- Background check
- Construction site
- Writing skills
- AD&D insurance
- Employee stock purchase plan
9d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Illinois
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
- Health insurance
9d
Office Manager - Plastic Surgery (3266)
SIU Medicine —Springfield, IL
- $19.97 - $21.97 an hour
- Day shift
- Surgery
- Word processing
- English
- Paid holidays
- Disability insurance
Office Coordinator
Mentor Community Services —Springfield, IL
- $18.31 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
3d
Operations Coordinator - Precision Tank
Precision Build Solutions LLC —Springfield, IL
- Full-time
- ERP systems
- Mid-level
- Office
Business Office Manager
Villas of Holly Brook —Springfield, IL
- $18 - $21 an hour
- Urgently hiring
- Mid-level
- Office
- Residential
- Disability insurance
- Health insurance
Quick Apply
Office Supervisor, Managed Operations
JTH Tax LLC —Springfield, IL
- $17 - $21 an hour
- Weekends as needed
- Mid-level
- Office
- High school diploma or GED

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Office Coordinator

William Charles Construction -
Springfield, IL

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Job Details

Full-time
$23 - $27 an hour
9 days ago

Benefits

AD&D insurance
Employee stock purchase plan
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Military leave
Paid time off
Paid military leave
Employee assistance program
Vision insurance
401(k) matching
Bereavement leave
Life insurance
Pet insurance

Qualifications

Phone communication
Writing skills
Administrative experience
Telephone systems
Productivity software

Full Job Description

Overview:

William Charles Construction, a MasTec Company, is currently hiring an Office Coordinator in our Springfield, IL office.

This is an on-site position Monday-Friday.

The Office Coordinator supports daily office operations and construction project teams by managing incoming calls, mail, guests, and shipments while maintaining organized filing systems. The role provides administrative support across departments, including assisting with jobsite setups, project documentation, subcontractor payment verification, and project closeout activities. The Office Coordinator ensures efficient communication between internal teams and external vendors to support smooth project execution.

Company Overview

With more than a century of exceptional work on our resume, William Charles Construction remains guided by the pursuit of excellence. Our “Do it Right the First Time” work ethic has been the cornerstone of our business philosophy since 1892. With our broad background in heavy civil construction, environmental management and mining and materials production, we have the expertise to help our customers complete their most complex projects.

MasTec’s Clean Energy & Infrastructure (CE&I) segment generates more than $4.5 billion in annual revenue, providing construction services across our operating groups: Renewables, Industrial, Infrastructure and General Building. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments. Join one of the largest construction firms in the country (Engineering News-Record [ENR]: #1 in Power, #16 Top 50 Domestic Heavy Contractors, #13 Transportation Contractor).

Responsibilities:

Responsible for receiving and routing incoming phone calls received by field personnel
Greets guests and establishes their needs to direct them to the appropriate person
Responsible for picking up and sorting incoming mail as well as delivering mail to appropriate interoffice recipients, including post office pickup/drop off
Creates UPS and FedEx shipments and delivers received packages as needed
Responsible for entering data into computer programs for various projects
Responsible for supporting various departments on tasks including new jobsite trailer setups/field site needs
General office duties such as ordering/maintaining office supplies
Work with project controls and compliance to verify payment status for subcontractors
Assist Project Managers and Project Engineers with project closeout documentation
Cross-functional support with Accounts Payable and Project Management teams
Communicate with vendors regarding closeout, startup, and other documentation across contracts
Serve as point of contact for administrative and operations across project teams
Maintain both physical and digital filing systems
Will provide other duties as assigned

Qualifications:

High School Diploma or equivalent
1 to 3 years Office Coordinator/Reception experience in a fast-paced environment

Knowledge/Skills/Abilities

Working knowledge of Microsoft Office
Working knowledge of basic office practices
Ability to effectively communicate orally and in writing, in person and by telephone
Operating telephone equipment and receiving/transferring of incoming calls
Any combination of equivalent education and work experience will be considered

What's in it for you:

Financial Wellbeing

Competitive pay - $23.00 – $27.00/hour, commensurate with experience
401(k) with company match & Employee Stock Purchase Plan (ESPP)
Flexible spending account (Healthcare & Dependent care)

Health & Wellness

Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

Paid Time Off, Paid Holidays, Bereavement Leave
Military Leave, including Differential Pay and Benefits Continuation
Employee Assistance Program

Planning for the Unexpected

Short and long-term disability, life insurance, and accidental death & dismemberment
Voluntary life insurance, accident, critical illness, hospital indemnity coverage
Emergency Travel Assistance Program
Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [email protected]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.

#LI-TM1

#LI-Onsite

Service Line (UKG) : Name: WCL-William Charles Construct

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Refine Your Search

office manager jobs in springfield, il

Office Coordinator

Office Coordinator

Executive Office Administrator

Office Coordinator

Military Service - U.S. Air National Guard, Administration

Office Manager - Plastic Surgery (3266)

Office Coordinator

Operations Coordinator - Precision Tank

Business Office Manager

Office Supervisor, Managed Operations

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