Top 508 Admin Jobs in Springfield, Ma

Bilingual Administrative Assistant
Beacon Communities LLC —Springfield, MA
- $21 - $23 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Inventory management
- Health savings account
- Paid holidays
Quick Apply
3d
Entry Level Administrative Assistant
Confidential —Westfield, MA
- From $19 an hour
- Full-time
- Office
- Bachelor's degree
- US work authorization
Quick Apply
20h
Administrative Assistant
Maloney Properties LLC —Holyoke, MA
- $21 - $23 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
10d
Accounting & Office Administration Specialist
FIT Staffing —Hadley, MA
- $60,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Free parking
- 403(b) matching
Quick Apply
Clerk GR 3 (Part Time)
Eversource Energy Service Company —Springfield, MA
- From $26.82 an hour
- Part-time
- Microsoft Word
- Office
- High school diploma or GED
3d
Senior Clerk
Springfield Public Schools —Springfield, MA
- $22.03 an hour
- Email
- Bilingual
- Word processing
- Office
- Opportunities for advancement
6d
LEAD SCHOOL SECRETARY
Ludlow Public Schools —Ludlow, MA
- $41,162 - $59,906 a year
- Full-time
- High school diploma or GED
- Typing
- School
10d
Receptionist
Valence Surface Technologies, LLC —West Springfield, MA
- $20 - $22 an hour
- Office
- Entry level
- Paid holidays
- Disability insurance
Quick Apply
Office Assistant/Human Resources Clerk
Valet Park of America —Springfield, MA
- $20 an hour
- Part-time
- Background check
- Sales
- Research
10d
School Year Secretary
East Longmeadow Public Schools —East Longmeadow, MA
- $24.07 - $28.24 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
11d
DPW Utility Billing Administrative Assistant
Town of East Longmeadow —East Longmeadow, MA
- Full-time
- 7 years
- Word processing
- Mid-level
5d
Office Assistant (Hybrid)
State of Connecticut - Department of Aging and Disability Services —Hartford, CT
- $50,815 - $66,670 a year
- Urgently hiring
- Hybrid work
- Writing skills
- High school diploma or GED
- US work authorization
4d
Administrative Assistant-Dispatcher
National Ambulance —Springfield, MA
- Part-time
- 18 years or older
- Writing skills
- No experience needed
Central Office Administrative Support Assistant
Hampden-Wilbraham Regional School District —Wilbraham, MA
- $24 - $26 an hour
- Part-time
- Office
- Entry level
13d
School Clerk – Special Education and Main Office
West Springfield Public Schools —West Springfield, MA
- $20.21 - $27.10 an hour
- Full-time
- Microsoft Outlook
- High school
- Office
COA Administrative Clerk - Part Time
Town of East Longmeadow —East Longmeadow, MA
- Part-time
- Research
- Office
- 3 years
Administrative Assistant for Exceptional Learners & Academic Department
Springfield Public Schools —Springfield, MA
- $54,000 a year
- Weekends as needed
- Spanish
- Microsoft Access
- Microsoft Outlook
- Opportunities for advancement
6d
Western, MA Office Clerk
BALISE MOTOR SALES COMPANY —Springfield, MA
- $18 - $28 an hour
- Microsoft Word
- Microsoft Excel
- Office
- Disability insurance
- Health insurance
Quick Apply
Receptionist/Administrative Assistant
Conklin Office Services, Inc. —Holyoke, MA
- From $21.50 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Quick Apply
5d
Office Assistant
Holyoke Medical Center —Holyoke, MA
- $20.00 - $29.14 an hour
- 8 hour shift
- Spanish
- English
- Mid-level
- Free parking
- Disability insurance
Quick Apply
3d

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Bilingual Administrative Assistant

Beacon Communities LLC -
Springfield, MA

Quick Apply

Job Details

Full-time
$21 - $23 an hour
3 days ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Paid time off
Flextime
Employee assistance program
Vision insurance
401(k) matching
Opportunities for advancement
Life insurance

Qualifications

Spanish
Customer communication
Computer literacy
Professional ethics
English
High school diploma or GED
Task prioritization

Full Job Description

Administrative Assistant, Baystate Place - Springfield, MA
Must be Bilingual (Spanish/English)
General Statement of Duties: Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community.
Supervision Received: Reports to Property Manager.
Supervision Exercised: N/A.
FLSA status: Nonexempt
Essential Functions of the Position: Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class.

Provides office administrative assistance.
Greets and assists applicants, residents and guests.
Prepares and maintains office and rental expense budgets.
Prepares, types and files office correspondence including letters, reports, and spreadsheets.
Writes service orders and maintains service order log.
Answers telephones in a professional manner; directs calls and records messages.
Orders office supplies and maintains inventory.
Opens and closes office.
Secures confidential files and maintains office equipment.
Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc.
Completes special projects assigned by manager.
Coordinates turnover schedule with Maintenance Supervisor.
Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
Conducts new resident orientation.
Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
Works patiently, professionally and cooperatively with residents and staff.
Preserves and respects resident and applicant confidentiality.
Follows company policies, rules and regulations.

Minimum Qualifications
Education and Experience: High school diploma or G.E.D. required. Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.

Qualifications and Skills:

Strong computer proficiencies required.
Bilingual in Spanish and English.
Intermediate proficiency with Word, Excel, PowerPoint, Outlook.
Basic proficiency with Yardi desirable.
Strong oral and written communication skills.
Highly organized and detail oriented.
Ability to work in a fast paced environment where priorities change daily.
Deadline driven.
Demonstrates strong initiative and high level of professionalism.

Physical Capabilities: Manual dexterity for competent use of office equipment. Ability to climb stairs and walk through the community.
Beacon Core Competencies Required: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility
Beacon Functional Job Competencies required for Administrative Assistant Position: Job Knowledge, Communication, Computer Skills, Personal Organization Skills, Interpersonal Skills.
Travel Requirements: May occasionally visit properties and attend offsite meetings/training seminars.
Compensation: $21.00 - $23.00 per hour
Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.

Company Overview:
Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing.
At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.

Benefits Offered:
At the core of Beacon Communities is the talent on our teams, and we are committed to taking care of our team members so they can deliver great experiences to our residents. That is why we are proud to provide competitive compensation and comprehensive benefits that support a healthy life for you and your family when you join our team.

As a regular, full time employee at Beacon you can expect:

Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
Retirement planning. We offer a 401k program with a company match.
100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!

Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.

Quick Apply

Refine Your Search

admin jobs in springfield, ma

Bilingual Administrative Assistant

Entry Level Administrative Assistant

Administrative Assistant

Accounting & Office Administration Specialist

Clerk GR 3 (Part Time)

Senior Clerk

LEAD SCHOOL SECRETARY

Receptionist

Office Assistant/Human Resources Clerk

School Year Secretary

DPW Utility Billing Administrative Assistant

Office Assistant (Hybrid)

Administrative Assistant-Dispatcher

Central Office Administrative Support Assistant

School Clerk – Special Education and Main Office

COA Administrative Clerk - Part Time

Administrative Assistant for Exceptional Learners & Academic Department

Western, MA Office Clerk

Receptionist/Administrative Assistant

Office Assistant

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