Top 1 Administrative aide Jobs in Springfield, Ma

Administrative Aide to the City Council
City of Springfield, MA —Springfield, MA
- $47,347.04 - $61,576.32 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Paid holidays
- Disability insurance
21h

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Administrative Aide to the City Council

City of Springfield, MA -
Springfield, MA

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Job Details

Full-time
$47,347.04 - $61,576.32 a year
21 hours ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
On-the-job training
Employee assistance program
Vision insurance
Paid sick time

Qualifications

Meeting minutes
Visitor query response
Report preparation
Phone inquiries
Staff supervision
Correspondence management
Legal correspondence preparation
Office activity coordination
Bill drafting
Team supervision
Constituent services
Operations coordination
Writing skills
Zoom
Filing
Executive administrative support
Research
Mid-level
Meeting scheduling
Analysis skills
Bachelor's degree
Video conferencing software
Organizational skills
Video conferences (communication methods)
Office management
1 year
Local ordinances
Task assignment
Physical document handling
Policy Development

Full Job Description

Position Purpose/Summary

Responsible for assisting in the execution of varied, complex and frequently confidential assignments in the administration and coordination of activities of the City Council office in order to conserve the time of the Councilor by relieving them of administrative tasks and responsibilities not requiring their personal and official attention. Work is performed under the direction of the City Clerk Manager and Council President with reviews through observation, reports and conferences. No supervision is exercised over other employees.

Essential Functions

Responds to City Council related questions via walk-ins, mail, email, or phone calls.
Drafts for approval resolutions and ordinances of the City Council.
Researches specific topics for individual Councilors.
Prepares communications, such as memos, emails, reports and other correspondence as requested.
Assist in the maintenance of department files both in hard copy and electronically.
Performs related work as required.

Knowledge, Skills, and Abilities

Extensive knowledge of Council programs, functions, operations, policies and procedures with respect to work performed.
Thorough knowledge of rules, regulations, laws and ordinances governing the work performed.
Considerable knowledge of the principles and practices of modern office management and supervision.
Considerable general knowledge of the organization, programs, functions and interrelationships of the various municipal departments.
Working knowledge of the administrative analysis, research and preparation of administrative reports.
Ability to carry out general and special studies and assignments requiring the organization of material and development of work methods in areas where no standardized procedures exist.
Ability to coordinate requests from a 13-Member City Council and respond appropriately.
Ability to take detailed notes.
Ability to plan, assign, supervise and review the work of subordinates.
Ability to interpret Council policies, rules, regulations and the law(s) under which it operates, to subordinates and the general public.
Ability to express oneself clearly and concisely, orally and in writing.

Education and Experience

Bachelor’s degree in a related field and a minimum of one (1) year of experience in difficult and responsible administrative work; OR any equivalent combination of five (5) years of education and/or experience.
Experience with setting up and coordinating virtual meetings via Zoom preferred.

NOTICE: The following benefits are contingent upon hours worked and bargaining vs. non-bargaining agreements.

Medical/Dental/ Vision
75% City Subsidized
All health insurance plans include Dental and Vision

Retirement
Available to employees working 20+ hours per week

Paid Vacation
Earned vacation time can be taken after 6 months of service. Earned time is accrued.

Paid Holidays
All City employees receive 11 paid holidays per year.

Paid Sick Time
Full time employees are immediately eligible to begin accruing 1 1/4 days per month which can be taken after 6 months of service. Supplemental Long Term and Short disability coverage is available to employees at the employee cost.

Paid Personal Days
Use up to 3 of your accrued sick days as Personal days. Personal days cannot be rolled over into the next calendar year.

Family Medical Leave Act (FMLA)
A means for eligible employees to balance work and family responsibilities by taking unpaid leave for authorized reasons.

Training
On the job and instructor led courses available

Employee Assistance Program
Free, confidential and personal assistance to employees and their families to resolve issues that affect their personal lives as well as job performance.

Direct Deposit
Easy, convenient, and free!

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Administrative Aide to the City Council

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