Top 23 Business coordinator Jobs in Springfield, Ma

Office Manager/HR Coordinator
New North Citizens Council Inc —Springfield, MA
- $65,000 - $70,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
6d
Program Services Coordinator
Prime Home Health and Companion Care —East Longmeadow, MA
- Mid-level
- Office
- High school diploma or GED
Quick Apply
9d
Stage-Gate & Claims Coordinator
Sun Gro Horticulture —Agawam, MA
- $55,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
Quick Apply
Scheduling Coordinator
Holyoke Medical Center —Holyoke, MA
- $23.14 - $34.54 an hour
- Day shift
- Psychiatry
- Word processing
- Computer literacy
5d
Conferences and Events Coordinator
Springfield College —Springfield, MA
- $22 an hour
- Full-time
- Management
- Inventory management
- Mid-level
- Disability insurance
- Health insurance
Energy Resources Coordinator
Holyoke Gas & Electric —Holyoke, MA
- $94,000 - $125,000 a year
- Overtime
- Microsoft Word
- Clean driving record
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Real Estate Solutions Capital Coordinator (REMOTE)
RTX Corporate —Hartford, CT
- $68,900 - $131,100 a year
- Full-time
- Computer science
- Engineering
- 3 years
- Paid holidays
- Disability insurance
7d
Marketing & Business Development Coordinator
Carlton Fields —Hartford, CT
- Online Application
- Hybrid work
- Marketing
- Mid-level
- Business development
- Profit sharing
- Commuter assistance
Quick Apply
12d
DISABILITY RESOURCE COORDINATOR
Capital Workforce Partners Inc —Hartford, CT
- $73,000 - $77,000 a year
- Full-time
- Experience working with individuals with disabilities
- Customer service
- 5 years
Quick Apply
Business Services and Partnership Coordinator
Capital Workforce Partners Inc —Hartford, CT
- $78,000 - $80,000 a year
- Full-time
- Sales
- 5 years
- Public speaking
- On-the-job training
Quick Apply
Sales Operations Coordinator
Tsugami America —Windsor, CT
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Field Service Install Coordinator
Mazak Corporation —Windsor Locks, CT
- Customer service
- Research
- Mid-level
Quick Apply
Human Resources & Operations Coordinator
Cattleya LLC —Bloomfield, CT
- $22 - $25 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Hartford Athletic II Team Coordinator Intern - Fall
Hartford Athletic —Windsor, CT
- Evenings as needed
- Business Administration
- Reliable transportation
- Business
1d
Epic Denials Management Coordinator
Deloitte —Hartford, CT
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Bachelor's degree
13d
GME Program Coordinator / Per Diem - Department Of Dentistry
Hartford Hospital —Hartford, CT
- Per diem
- Mid-level
- 3 years
- Children
Quick Apply
2d
Financial Center Coordinator
The Village For Families & Children —Hartford, CT
- $45,000 a year
- Weekends as needed
- Spanish
- Computer literacy
- English
- Health insurance
10h
Patient Services Coordinator / Per Diem - OPD Adult Primary Care Community Clinic
Hartford Hospital —Hartford, CT
- Monday to Friday
- OSHA
- Primary Care
- HIPAA
Quick Apply

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Office Manager/HR Coordinator

New North Citizens Council Inc
Springfield, MA

Apply Now

Job Details

Full-time
$65,000 - $70,000 a year
6 days ago

Qualifications

Employee onboarding
Customer communication
Confidential information handling
Microsoft Excel
Database systems
Microsoft Outlook
Filing
Employee relationship building
Administrative experience
Employee data management
Driver's License
Data management
Project task coordination
New hire orientation
Community relationship building
Onboarding process management
Staffing management
Employee record maintenance
Stakeholder relationship building

Full Job Description

Job Title: Office Manager/HR Coordinator

Department: Administration
Reports To: Chief of Staff

FLSA Status: Exempt (Salary)
Location: Springfield, MA
Employment Type: Full-Time

Salary: up to $70,000

About New North Citizens’ Council (NNCC)

New North Citizens’ Council is a community-based nonprofit organization dedicated to improving the quality of life for residents through education, workforce development, family support, and community services. NNCC is committed to equity, inclusion, and culturally responsive service delivery.

Position Summary

The Office Manager & Human Resources Coordinator supports the day-to-day operations of NNCC's Human Resources and Administrative functions. Reporting to the Chief of Staff, this position coordinates recruitment, onboarding, employee records, benefits administration, compliance tracking, office operations, and administrative projects, serving as the primary coordinator for routine HR operations. The position also provides administrative support to the Maintenance Technician and serves as backup to the Receptionist to ensure efficient agency operations.

Essential Duties and Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.)

Human Resources Coordination

Coordinate all recruitment activities, including posting vacancies, scheduling interviews, communicating with applicants, and maintaining applicant records.
Prepare offer letters, onboarding materials, orientation schedules, and new hire documentation.
Coordinate pre-employment requirements, including background checks, reference checks, employment verifications, and required screenings.
Conduct new employee orientation and ensure completion of onboarding requirements.
Maintain accurate personnel files, HRIS records, and employee documentation in accordance with agency policies and applicable regulations.
Process employee status changes, personnel actions, benefit enrollments, and payroll-related documentation.
Track employee performance evaluation schedules, required trainings, licenses, certifications, and compliance deadlines.
Coordinate leave administration, including FMLA, PFML, workers' compensation, unemployment documentation, and other employment-related records under the guidance of the Chief of Staff.
Serve as the first point of contact for routine employee HR questions and direct complex matters to the Chief of Staff.
Prepare HR reports, workforce data, and personnel documentation to support audits, compliance reviews, and organizational reporting.
Coordinate employee recognition, wellness initiatives, and HR communication activities.
Maintain confidentiality of employee information and personnel records.

Office Administration

Manage the day-to-day administrative operations of the agency's main office.
Coordinate office supplies, equipment, vendors, service contracts, and administrative purchasing.
Develop and maintain efficient office procedures and administrative workflows.
Coordinate agency meetings, conference room scheduling, and administrative logistics.
Manage incoming and outgoing mail, office communications, and administrative correspondence.
Assist with preparation of reports, presentations, forms, and organizational documents.
Maintain organizational records and administrative filing systems.

Facilities & Maintenance Support

Provide administrative support to the Maintenance Technician.
Coordinate facility work requests and maintain maintenance tracking systems.
Schedule vendors, contractors, inspections, and preventative maintenance activities.
Assist with purchasing maintenance supplies and maintaining facility records.
Support agency safety initiatives and facility compliance activities.

Employee Engagement & Organizational Support

Co-lead the NNCC Activities Committee by planning, coordinating, and implementing employee engagement initiatives, organizational events, and community activities that involve employees, community partners, outside agencies, sponsors, and other key stakeholders.
Coordinate staff meetings, trainings, employee appreciation activities, and organizational events.
Assist with agency-wide communications and initiatives that promote employee engagement and organizational culture.
Support special projects and administrative initiatives assigned by the Chief of Staff.

Customer Service & Reception Support

Serve as backup to the Receptionist during breaks, vacations, absences, and other staffing needs.
Welcome visitors and provide professional customer service to employees, participants, vendors, and community partners.
Ensure administrative services are delivered in a responsive, professional, and customer-focused manner.

Required Qualifications

Associate degree in Human Resources, Business Administration, Public Administration, or a related field; equivalent education and experience may be considered.
Minimum of three (3) years of progressively responsible administrative, office management, or human resources experience.
Experience coordinating recruitment, onboarding, employee records, and administrative processes.
Strong organizational and project coordination skills with the ability to manage multiple priorities.
Excellent written, verbal, and interpersonal communication skills.
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS or database systems.
Ability to maintain strict confidentiality and exercise sound judgment.
Valid driver's license and reliable transportation.

Preferred Qualifications

Bachelor's degree in Human Resources, Business Administration, or a related field.
SHRM-CP, PHR, or other HR certification.
Experience working in a nonprofit or community-based organization.
Experience with payroll systems, benefits administration, and HRIS software.
Bilingual (English/Spanish) preferred.

Core Competencies

Human Resources Administration
Office & Administrative Management
Organization & Project Coordination
Communication & Customer Service
Confidentiality & Professional Judgment
Collaboration & Relationship Building

Work Environment & Physical Requirements

Work is performed primarily in a professional office environment with occasional travel to agency locations and community events.
Frequent use of computers, office equipment, and electronic information systems.
Ability to sit, stand, walk, bend, lift, and carry office materials weighing up to 25 pounds.
Occasional evening or weekend hours may be required to support agency events, trainings, or special projects.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Equal Employment Opportunity Statement

New North Citizens’ Council is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under federal, state, or local law.

ADA & Reasonable Accommodation Statement

NNCC is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA).

At-Will Employment Disclaimer

Employment with NNCC is at-will and may be terminated by either the employee or the organization at any time, with or without cause or notice, in accordance with applicable law.

Apply Now

Refine Your Search

business coordinator jobs in springfield, ma

Office Manager/HR Coordinator

Program Services Coordinator

Stage-Gate & Claims Coordinator

Scheduling Coordinator

Conferences and Events Coordinator

Energy Resources Coordinator

Real Estate Solutions Capital Coordinator (REMOTE)

Marketing & Business Development Coordinator

DISABILITY RESOURCE COORDINATOR

Business Services and Partnership Coordinator

Sales Operations Coordinator

Field Service Install Coordinator

Human Resources & Operations Coordinator

Hartford Athletic II Team Coordinator Intern - Fall

Epic Denials Management Coordinator

GME Program Coordinator / Per Diem - Department Of Dentistry

Financial Center Coordinator

Patient Services Coordinator / Per Diem - OPD Adult Primary Care Community Clinic

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