Top 3 Meeting planner Jobs in Springfield, Ma

Conferences and Events Coordinator
Springfield College —Springfield, MA
- $22 an hour
- Full-time
- Management
- Inventory management
- Mid-level
- Disability insurance
- Health insurance
Meeting & Events Furniture Coordinator
CBRE —Hartford, CT
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Management
Conference Coordinator/Registrar (Temporary Professional)
University of Massachusetts Amherst —Amherst, MA
- $25 - $30 an hour
- Weekends as needed
- Mid-level
- Windows
- Administrative experience
9d

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Conference Services Manager
Makeready LLC —Columbus, OH
Monitor group room blocks and pick up; generate detailed resumes for operating departments. Maintain detailed accounts and communications of contracts, event…
$65,000 - $70,000 a year
6d
Event Planning, Meetings & Conference Manager
Ohio Hotel & Lodging Association —Columbus, OH
Coordinate with catering teams, venue staff, technical support, and other vendors to deliver exceptional guest experiences aligned with event objectives.
$55,000 - $75,000 a year
Quick Apply
3d

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Conferences and Events Coordinator

Springfield College -
Springfield, MA

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Job Details

Full-time
$22 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
403(b)
Life insurance
Paid sick time

Qualifications

Bachelor's degree

Full Job Description

Description

Reporting to the Associate Director of Conferences and Special Events, the Conferences and Events Coordinator provides direct operational support for all conference and event operations managed by the department. Responsibilities include providing conference and event management services to ensure that all requirements are met; coordinating use of facilities, communicating schedules to campus partners, and maintaining relationships with current clients. The Events Coordinator is responsible for ensuring that our service providers in dining, facilities, IT and Public Safety have the information they need for all events to run smoothly regardless of size.

Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer.

Responsibilities

Work closely with the Director and the Associate Director regarding event requirements and expectations of camps, conferences, and special events.
Gather information for event proposals.
Provide campus tours to clients and prospective clients.
Provide input regarding appropriate space.
Review contracts to ensure that venues are properly scheduled, approved, and set up.
Coordinate and monitor services with partner departments (Dining, Public Safety, Facilities Management, Residence Life, Media Services, IT) prior to and during events, especially during the summer conference season and transitions at the beginning and end of summer.
Manage keys and access card distribution/authorization.
Manage inventory of linens and other supplies.
Conduct event reviews as needed with partner departments to ensure a continued high level of service and customer satisfaction.
Assign room blocks once residence halls are assigned.
Responsible for planning, coordinating, publicizing, and implementing special events, conferences and meetings.
Responsibilities include coordinating electrical, air conditioning, custodial, stage set-up, lighting, sound equipment, concessions, safety, security, medical, and personnel needs for each event.
Function as the main on-site contact with clients during their events regarding but not limited to housing, facilities, dining, and other issues.
Confirm schedules and rosters, distribute to appropriate on campus partners.
Schedule student staff coverage.
Manage the operations of summer camps conferences and special events.
Prepare occupancy reports. Prepare preliminary invoices.
Monitor/Manage the departmental email account and phones.
Manage requests in Astra Schedule for the spaces that CASE schedules.

Qualifications

Bachelor’s Degree in Hospitality, Business Management, Athletic Administration, or Sport Management Required
Master's Degree preferred
1-3 years of work-related experience in event planning.

Knowledge, Skills & Abilities

Problem solving.
Strong oral and written communication
Basic level of proficiency with Website Content Updates.
Intermediate level of proficiency with Microsoft Excel, and Word.
Proficiency with Microsoft Office PowerPoint, Event Guru, When to Work, Google Docs, Google Docs and Department
Databases such as Higher Reach and Astra Schedule.

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meeting planner jobs in springfield, ma

Conferences and Events Coordinator

Meeting & Events Furniture Coordinator

Conference Coordinator/Registrar (Temporary Professional)

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