Help Build Better Decisions Through Accurate Financial Information
We are seeking an organized, detail-oriented Accounts Payable Coordinator to join our administrative team. This position plays a critical role in ensuring our financial information is accurate, timely, and dependable. While Accounts Payable is the primary responsibility, this role extends well beyond processing invoices. The ideal candidate will serve as a trusted resource for purchasing, inventory, warehouse operations, sales, and management by maintaining clean, reliable data that supports sound business decisions.
This position is best suited for someone who enjoys working in a structured environment where accuracy is valued over speed. Success comes from asking thoughtful questions, communicating effectively across departments, and taking ownership of the details that keep the business running smoothly.
Daily work relies heavily on RollMaster ERP software and Google Workspace, making proficiency with business software and a willingness to learn essential.
What You'll DoAccounts Payable
- Review and process vendor invoices accurately using RollMaster.
- Match invoices to purchase orders and receiving documentation.
- Verify pricing, freight, taxes, quantities, and vendor terms.
- Research and resolve invoice discrepancies in partnership with purchasing and warehouse teams.
- Prepare weekly vendor payment runs.
- Maintain vendor files, payment terms, and tax documentation.
- Process vendor credits and adjustments.
- Reconcile vendor statements and investigate outstanding balances.
- Ensure expenses are coded accurately to the appropriate general ledger accounts.
Cross-Department Collaboration
One of the most valuable aspects of this position is working closely with multiple departments to ensure everyone is operating from accurate, consistent information.
You'll regularly partner with:
- Purchasing to verify costs, vendor pricing, and purchase order accuracy.
- Warehouse personnel to resolve receiving discrepancies.
- Sales teams to clarify customer or product-related questions.
- Inventory management to maintain accurate product records.
- Leadership by providing reliable financial information that supports planning and operational decisions.
Your ability to communicate clearly and build positive working relationships will be just as important as your accounting skills.
Purchasing & Vendor Support
- Assist in maintaining vendor records and purchasing information.
- Monitor outstanding purchase orders and vendor acknowledgments.
- Verify product costs and pricing updates.
- Help identify opportunities to improve purchasing accuracy and efficiency.
Reporting & Data Management
- Prepare month-end Accounts Payable reports.
- Assist with month-end closing activities.
- Develop and maintain reports using Google Sheets.
- Organize digital records within Google Drive.
- Maintain accurate supporting documentation for audits and internal review.
What a Typical Day Looks Like
No two days are exactly alike, but your work will typically include:
- Reviewing and processing vendor invoices.
- Communicating with vendors regarding payment questions.
- Collaborating with purchasing and warehouse teams to resolve discrepancies.
- Updating vendor and inventory information.
- Reconciling statements.
- Building and maintaining reports in Google Sheets.
- Supporting management with accurate financial information and documentation.
- Identifying opportunities to improve processes and data accuracy.
This is a collaborative office environment where thoughtful work, attention to detail, and consistency are valued.
QualificationsRequired
- Two or more years of Accounts Payable or accounting experience.
- Strong organizational skills with exceptional attention to detail.
- Experience using ERP or accounting software.
- Proficiency with Google Workspace, particularly:
- Gmail
- Google Sheets
- Google Docs
- Google Drive
- Strong mathematical and analytical skills.
- Excellent written and verbal communication.
- Ability to manage multiple responsibilities while maintaining accuracy.
- Professional and collaborative approach to working with others.
Preferred
- Experience with RollMaster ERP.
- Flooring, construction, manufacturing, or distribution experience.
- Purchasing or inventory management experience.
- Understanding of general accounting principles.
- Experience supporting month-end close processes.
The Ideal Candidate
We're looking for someone who enjoys bringing organization to complex information and takes pride in producing work others can rely on.
The ideal candidate is:
- Exceptionally detail-oriented.
- Patient and methodical.
- Curious and willing to investigate discrepancies.
- Comfortable working with numbers and large amounts of data.
- Highly organized.
- Dependable and trustworthy.
- An effective communicator across multiple departments.
- Focused on continuous improvement rather than simply completing tasks.
- Committed to maintaining accurate information that supports the success of the entire organization.
Why This Role Matters
Every invoice, vendor record, inventory cost, and financial report contributes to the decisions our company makes each day. The quality of your work directly impacts purchasing, inventory management, budgeting, customer service, and long-term planning.
This position is about more than paying bills—it's about ensuring our leadership team has accurate, dependable information to make informed decisions with confidence.
Our Core Values
Integrity in Every Interaction
We believe trust is earned through honesty, transparency, and accuracy. Every transaction should reflect our commitment to doing the right thing.
Own the Job From Start to Finish
We take responsibility for our work, follow through on commitments, and collaborate to solve problems rather than pass them along.
Improve Every Single Day
We continually look for ways to strengthen our processes, improve communication, and create better outcomes for our customers and teammates.
Join Our Team
If you enjoy working in an environment where careful attention to detail, collaboration, and quality work are recognized and appreciated, we'd love to hear from you. Join a company where your accuracy and commitment to excellence help every department make better decisions and deliver outstanding service to our customers.
Pay: $18.00 - $20.00 per hour
Benefits:
- Employee discount
- Paid time off
Work Location: In person
