Top 5 Accounts payable coordinator Jobs in Springfield, Mo

Accounts Payable Coordinator
Community Foundation of the Ozarks —Springfield, MO
- $21.96 - $25.00 an hour
- Email
- Clean driving record
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
10d
Accounts Payable Coordinator (Part-time, Temporary)
Convoy of Hope —Springfield, MO
- Temporary
- Mid-level
- Office
- Administrative experience
3d
Accounts Payable Coordinator
Discount Dave's Carpet and Flooring —Springfield, MO
- $18 - $20 an hour
- Full-time
- Background check
- ERP systems
- Mid-level
- Paid time off
- Employee discount
Quick Apply
2d
Office Coordinator
Roto-Rooter Plumbing & Water Cleanup —Ozark, MO
- $39,000 - $48,000 a year
- Full-time
- Customer service
- Computer literacy
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Payroll Coordinator
Salon Service Group —Springfield, MO
- Part-time
- Mid-level
- Office
- 3 years
Quick Apply
9d

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Accounts Payable Coordinator

Community Foundation of the Ozarks -
Springfield, MO

Quick Apply

Job Details

Full-time
$21.96 - $25.00 an hour
10 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
403(b)
Professional development assistance
Life insurance

Qualifications

Accounts payable
Administrative experience
Driver's License
Organizational skills
Process management
Time management
Office experience

Full Job Description

Company Description

The Community Foundation of the Ozarks (CFO) provides place-based philanthropic services for communities in southern Missouri through an extensive network of donors, affiliate foundations and nonprofit partners. The foundation helps to builds stronger communities through resource development and public leadership.

Position Description

Community Foundation of the Ozarks is currently seeking an Accounts Payable Specialist. Responsibilities include providing support for a variety of financial, administrative, and accounting duties related to the maintenance and review of the Foundation’s financial, accounting, database and record management systems.

Additional duties include but are not limited to:

Grants:

Review uploaded grant information in database for proper coding prior to check processing
Process grant checks and collect signatures according to internal controls, following the Asana grant process.
Distribute grant checks to each department accordingly
Scan grant sheets into record management system
Generate daily grant reports
Reconcile monthly grants to general ledger
Prepare monthly grants reports for grants over $25,000 for Executive Committee

Accounts Payable:

Review invoices and request W9s, contracts, or insurance documentation, if needed
Create vendor profiles and set up automatic ACH payment, when possible
Process invoice check payments and collect signatures according to internal controls
Distribute invoice payment to each department accordingly
Scan invoice payments into record management system
Process payments for those expenses incurred via ACH or Wires
Prepare reconciliations of administrative operating accounts
Track invoice approvals, payment requests, and supporting documentation through established workflows
Process invoice check payments and collect signatures according to internal controls and distribute invoice payment(s) to each department accordingly
Collaborate with internal departments to ensure requests, approvals, and required documentation are received and processed in a timely manner.
Maintain and update Accounts Payable and grant-related workflow boards to ensure visibility, accountability, and timely completion of tasks.

Credit Cards:

Log into credit card accounts to process ACH payments
Download monthly credit card activity in excel for expense review and coding
Review statements, receipts and from all credit card holders
Monitor and reconcile credit card accounts
Set up new accounts and close accounts based on staffing activity

The Accounts Payable Specialist also has the following responsibilities:

Partner with Accountant to review bank accounts for expense transactions including outgoing ACH and Wires
Partner with Controller when voiding and re-issuing checks
Prepare reconciliations of administrative operating accounts as the Accountant backup
Partner with Accountant when requesting distributions from advisor-managed
Order checks as necessary
Review any negative or overspent fund balances or available to spend figures and notify Controller weekly
Partner with Controller to review and research any checks outstanding over 90 days
Partner with Controller for any grant or expense clarification on transactions with no information
Partner with Controller regarding 1099, audit and 990 reporting.
Assists with annual audit and 990 preparation
Utilize the organization's workflow and project management systems (Asana preferred) to manage accounts payable and grant processing activities efficiently and accurately
Manage the scanning of all payroll documents in the record retention software
Assist in creating and maintaining standardized procedures, templates, and task management processes related to accounts payable and grant administration
Manage the scanning of all payroll documents in the record retention software
Support process improvement initiatives enhancing cross-departmental communication and coordination between all CFO Departments
Monitor workflow status to help manage high transaction volumes and ensure deadlines are met
Other duties as assigned

Position Skills and Requirements

Prior experience in accounts payable and general office duties is required. Must be able to remain organized while handling multiple tasks, possess a valid driver’s license and have a good driving record.

The ideal candidate will be proficient in working with databases, maintain high standards of professionalism, ethics and confidentiality, and time management and organization skills. The ideal candidate will have experience in non-profit organizations, grant processing related to accounts payable and excellent communication skills.

This position includes a competitive benefit package including Medical, Dental, Vision and Life Insurance as well as the option to participate in a 403(b) Retirement Savings Plan. Paid holidays are provided along with PTO.

To Apply:

Interested candidates may email a cover letter describing your interest in the position, a resume and a completed application to [email protected]. Questions regarding the position may also be directed to this email address.

Pay: $21.96 - $25.00 per hour

Benefits:

403(b)
Dental insurance
Disability insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

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accounts payable coordinator jobs in springfield, mo

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