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Administrative Assistant

Missouri Western Probation and Pretrial Services
Springfield, MO

Apply Now

Job Details

Full-time
$44,701 - $72,654 a year
6 days ago

Benefits

Paid holidays
Disability insurance
Dental insurance
401(k)
Flexible spending account
Vision insurance
401(k) matching
Life insurance

Qualifications

Phone answering
Legal office phone management
In-person customer service
Desktop applications
Typing
Clerical experience

Full Job Description

Job Details for Administrative Assistant

Court Name/Organization

Missouri Western Probation and Pretrial Services

Overview of the Position

The U.S. Probation Office for the Western District of Missouri is accepting applications from qualified candidates for a full-time Administrative Assistant. This position is in the Probation Office and the duty station will be in Springfield, Missouri. This is a full-time position, and the person will be required to work Monday – Friday, 8 hours a day in the office and is not eligible for a flex, compressed or WAH schedule. The Administrative Assistant provides office reception duties in accordance with internal policies and procedures and provides administrative support to probation officers in a wide range of areas, including preparing form documents and correspondence, conducting online record checks and creating and maintaining case files.

Location

Springfield, MO

Opening and Closing Dates

07/27/2026 - Open Until Filled

Appointment Type

Permanent

Classification Level/Grade

CL 24

Salary

$44,701 - $72,654

Announcement Number

PPTS07272026

Position Description

Receptionist duties include answering the telephone and greeting office visitors
Independently prepares documents essential to probation and supervised release and presentence investigations
Prepares letters, memoranda, recurring reports and other forms
Assists officers in performing investigations for own and other districts by initiating verification forms
Scans and uploads documents into a database
Assists officers in obtaining and verifying information for local and national investigations

Qualifications

The candidate must possess a minimum of two years of receptionist duties and legal/clerical experience. Knowledge and skill in the use of personal computers and software applications, including:

Word, Excel, Outlook, Adobe Acrobat and Internet Explorer
General knowledge of the criminal justice system and probation and parole procedures, sentencing guidelines and supervision process is highly desirable
Proficient with proper grammar usage and ability to type and edit reports
Must be organized, be able to meet and track deadlines
Ability to communicate effectively (orally and in writing) to officers and those outside the court, without providing legal advice
Ability to interact effectively and appropriately with others, providing customer service and resolving difficulties while complying with regulations, rules, and procedures
Ability to work individually, as well as in a team environment

Employee Benefits

The following benefits are available for this position:

11 Paid Holidays each calendar year
Annual and Sick Leave
Insurance Plans: Health, Dental, Vision, Life, Long-Term Care, Long-Term Disability and Flexible Spending Accounts
Thrift Savings Plan (401k) (with up to 5% employer matching contributions)

Miscellaneous

Selectee must pass a background check and be a U.S. citizen or meet Appropriations Act citizenship requirements for federal employment.

Court employees must adhere to all Judicial Conference regulations, must follow the policies outlined in the Guide to Judicial Policy, and are bound by the ethical standards established by the Chief Judge and the Code of Conduct for Judicial Employees. The U.S. District and Bankruptcy Courts and Probation and Pretrial Services Office are part of the federal judiciary.

Application Info

Qualified applicants must submit all the following documents, or they will not be considered:

A cover letter;
Your detailed resume;
Completed AO-78 Application for Judicial Branch Federal Employment (Application for Judicial Branch Federal Employment); and
Contact information for three professional references

Materials should be submitted in one PDF to: Michele [email protected]

The federal Judiciary is an Equal Employment Opportunity employer.

Apply Now

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