Top 60 Property administrator Jobs in Springfield, Nj

Commercial Lease Administrator
Olshan Properties —New York, NY
- $95,000 - $110,000 a year
- Full-time
- Management
- Mid-level
- 3 years
- Health savings account
- Health insurance
Quick Apply
Property Administrator / Recertification Specialist
Franklin Development Group —Belleville, NJ
- $45,000 - $55,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Customer service
- Health insurance
- Paid time off
Quick Apply
Construction Administrator
Russo Development LLC —Carlstadt, NJ
- $65,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
Quick Apply
Property Administrator
Blue Castle Agency —Belleville, NJ
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Administrative experience
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Office Administrator
Waterford Real Estate Management —Union, NJ
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Property Administrator
CBRE —New York, NY
- $36.10 - $47.84 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
6d
Assistant Contracts & Claims Administrator
NJ Transit —Newark, NJ
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Commuter assistance
- Health insurance
Tenant Services Coordinator
CBRE —Saddle Brook, NJ
- $60,000 - $70,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Lease Administrator
Barnes & Noble, Inc. —New York, NY
- $100,000 - $115,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- 5 years
- Paid parental leave
- Paid holidays
Administrator
REALTY ONE GROUP NJ —Clifton, NJ
- $20 - $35 an hour
- Full-time
- Google Workspace
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
Contract Administrator
Scholastic —New York, NY
- $60,100 - $68,700 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock purchase plan
- Health insurance
Assistant Property Manager (CRE)
Cushman & Wakefield —New York, NY
- $40.87 - $48.08 an hour
- Full-time
- Mid-level
- Office
- Ability to climb stairs
- Health savings account
- Disability insurance
Quick Apply
Office Administrator & Receptionist
Mandarin Oriental Hotel Group —New York, NY
- $29 - $31 an hour
- Full-time
- Office
- Residential
- Communication skills
- Disability insurance
- Health insurance
12d
Office Administrator & Receptionist
Conservatorium Hotel —New York, NY
- $29 - $31 an hour
- Full-time
- Office
- Residential
- Communication skills
- Disability insurance
- Health insurance
12d
Property Administrator
Colliers International —New York, NY
- $24.41 - $43.27 an hour
- Full-time
- Mid-level
- Office
- US work authorization
- Paid parental leave
- AD&D insurance
2d
Five9 Administrator
Internet Brands —Newark, NJ
- Full-time
- System design
- Bachelor's degree
- Fair chance
- Commuter assistance
- AD&D insurance
Quick Apply
Church Office Administrator - Part Time
Trinity Presbyterian Church —East Brunswick, NJ
- From $25 an hour
- Part-time
- Background check
- Google Workspace
- Office
Quick Apply
Front Office Administrator
EXTELL DEVELOPMENT COMPANY —New York, NY
- $70,000 - $85,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
Quick Apply
Lease Administrator
Foot Locker —New York, NY
- $70,000 - $85,000 a year
- Part-time
- Microsoft Word
- Background check
- Microsoft Excel
- Health insurance
- Dental insurance
System Administrator – Endpoint & Client Technologies
Related —New York, NY
- $130,000 - $150,000 a year
- Full-time
- Hybrid work
- Computer science
- Computer Science
- Mid-level
- Health savings account
- AD&D insurance

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Commercial Lease Administrator

Olshan Properties -
New York, NY

Quick Apply

Job Details

Full-time
$95,000 - $110,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Flexible schedule
Life insurance
Retirement plan

Qualifications

Yardi
Filing
Bachelor's degree
Continuous improvement
Accounting

Full Job Description

Position Summary

This position is responsible for administering and processing leases, lease renewals, agreements, and licenses. The role also oversees all commercial tenant collection activities, supervises collection staff, and ensures the accurate, timely, and compliant recording of collections and related financial transactions.

Position Duties and Responsibilities

Maintain complete and accurate tenant lease files and related documentation.
Enter, update, and maintain lease information within the property management and accounting systems, including lease commencement and expiration dates, rent commencement dates, free rent periods, tenant improvement allowances, option terms, base rent schedules, rent escalations, percentage rent provisions, and tenant pro rata share obligations.
Maintain suite and building records to ensure accurate square footage and property data are reflected in the accounting system.
Administer lease setup and lease generation processes to ensure lease terms are accurately reflected throughout the lease lifecycle.
Enter, review, and verify recurring charges, critical lease dates, sales reporting requirements, renewal, termination, and kick-out options, insurance requirements, co-tenancy provisions, CPI adjustments, late fees, and other lease-related obligations.
Monitor, track, and ensure the accurate calculation, billing, collection, and recording of percentage rent.
Manage and implement Consumer Price Index (CPI) rent adjustments within Yardi and ensure compliance with lease provisions.
Prepare and distribute monthly reports, including rent roll reconciliations, lease expiration reports, lease summary reports, and other management reports as required.
Monitor and manage critical lease milestones, including execution, delivery, opening, renewal, and vacate dates.
Track, coordinate, and finalize Rent Commencement Dates (RCDs) and distribute applicable RCD letters and agreements to tenants.
Collaborate with Property Accountants to prepare and reconcile year-end tenant recovery billings and invoices.
Organize, facilitate, and lead weekly and monthly delinquency meetings with internal teams and external property management personnel.
Partner with Property Management to address operational issues, implement process improvements, and support property initiatives.
Review, verify, and process leasing commission calculations and related payments.
Ensure the timely and accurate closing of the Accounts Receivable (A/R) module within the property management software system.
Oversee and manage the collection of all commercial accounts receivable balances, ensuring timely follow-up and resolution of delinquent accounts.
Review adjustment requests with staff and tenants, prepare supporting documentation, and obtain appropriate approvals for write-offs and account adjustments.
Participate in special projects and perform additional duties and responsibilities as assigned.

Knowledge and Skill

Ability to read and interpret lease documents.
Ability to communicate with others, identify problems and resolve potential conflicts.
Must be able to set priorities, plan, organize and accomplish tasks, often within strict time limitations, and work well independently.
Business technology savvy with a working knowledge of all Microsoft applications and proficiency in Excel.
Yardi/MRI experience preferred

Qualifications

3+ years Lease Administration experience.
3+ years experience in real estate required.
Bachelor’s degree in Finance or Accounting preferred.

Pay: $95,000.00 - $110,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

property administrator jobs in springfield, nj

Commercial Lease Administrator

Property Administrator / Recertification Specialist

Construction Administrator

Property Administrator

Office Administrator

Property Administrator

Assistant Contracts & Claims Administrator

Tenant Services Coordinator

Lease Administrator

Administrator

Contract Administrator

Assistant Property Manager (CRE)

Office Administrator & Receptionist

Office Administrator & Receptionist

Property Administrator

Five9 Administrator

Church Office Administrator - Part Time

Front Office Administrator

Lease Administrator

System Administrator – Endpoint & Client Technologies

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