Top 77 Office administrator Jobs in Springfield Ma

Outpatient Business Office Manager, 40hrs, Sign on Bonus!
MiraVista —Holyoke, MA
- $75,000 - $85,000 a year
- Full-time
- Senior level
- 2 years
- Communication skills
- AD&D insurance
- Disability insurance
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1st Shift Admin
Summit Careers Inc. —Manchester, CT
- From $19 an hour
- Urgently hiring
- Office
- Administrative experience
- Warehouse
Quick Apply
9d
Office Administrator and Receptionist -Multifamily
Rosewood Properties, LLC —Springfield, MA
- $18 - $22 an hour
- Full-time
- Spanish
- Google Workspace
- Microsoft Excel
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5d
Business Office Manager
Mont Marie Rehabilitation and Healthcare Center —Holyoke, MA
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Dental insurance
- Tuition reimbursement
Quick Apply
6d
Office Manager
Generator Supercenter of Western Mass —West Springfield, MA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid time off
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Office Manager
Winchester Auto School —Springfield, MA
- $22 - $24 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Computer literacy
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10d
Operations and Administrative Manager
Western MA Training Consortium —Holyoke, MA
- $26 - $28 an hour
- Full-time
- Spanish
- Mid-level
- Office
- Health savings account
- Paid holidays
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Office Administrator
Barnes Group Inc. —Windsor, CT
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Inventory management
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Office Manager/HR Coordinator
New North Citizens Council Inc —Springfield, MA
- $65,000 - $70,000 a year
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
Operations & Administrative Manager
Western Mass Training Consortium —Holyoke, MA
- $26 - $28 an hour
- Email
- Spanish
- Mid-level
- Office
- Paid holidays
- Health insurance
6d
Office Administrator
Ponders Hollow Custom Wood Flooring & Millwork —Westfield, MA
- $22 - $24 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
12d
Business Office Manager (BOM)
South Hadley Rehabilitation and Nursing Center —South Hadley, MA
- $32 - $38 an hour
- Full-time
- Skilled nursing facility
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
13d
Receptionist/Office Manager
Belchertown Eye Care and Sunglass Shop —Belchertown, MA
- $27 - $35 an hour
- Full-time
- Private practice
- Sales
- Mid-level
- Free parking
- Paid time off
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Office admin
Oxford Home Care LLC —Bloomfield, CT
- Office
- Data entry
- Communication skills
Quick Apply
3d
Legal Administrative Assistant - Health Care
Robinson & Cole LLP —Hartford, CT
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Office Administrator
MP Systems —Enfield, CT
- Basic math
- ERP systems
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Manager
Holiday by Atria - Quail Run Estates —Agawam, MA
- $20 - $24 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Office Administrator
Smith Monuments —Westfield, MA
- From $20 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
Full Charge Bookkeeper/Office Manager
KERRI S REED CPA LLC —West Springfield, MA
- $25 - $30 an hour
- Part-time
- Background check
- Microsoft Outlook
- 5 years
- Paid training
- 401(k)
Quick Apply
4d
26-27 CT Office Coordinator
Achievement First (Non-Teaching) —Hartford, CT
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- 403(b) matching
- Health insurance
Quick Apply

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office administrator jobs near springfield ma

Outpatient Business Office Manager, 40hrs, Sign on Bonus!

MiraVista -
Holyoke, MA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year

Benefits

AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching

Qualifications

Senior level
2 years
Communication skills

Full Job Description

Join Us as an Outpatient Business Office Manager!

$10,000 Sign on bonus available!

Full time 40 hours, Monday - Friday onsite in Holyoke, MA

The Outpatient Billing Office Manager is responsible for the daily management and oversight of all outpatient billing, collections, accounts receivable, and revenue cycle activities for behavioral health and substance use disorder (SUD) services. This is a hands-on leadership role responsible for performing billing functions while supervising billing, collections, and cash posting staff to ensure timely and accurate reimbursement. The Manager is accountable for achieving cash collection, accounts receivable, and productivity goals established by the Director of Revenue Cycle.

This position works collaboratively with clinical leadership, admissions, utilization review, finance, and compliance to ensure accurate billing, regulatory compliance, and optimal reimbursement.

As the Outpatient Business Office Manager you will:

Manage all outpatient revenue cycle operations including billing, claims submission, payment posting, collections, denials, and accounts receivable follow-up.
Perform and oversee billing for behavioral health and SUD outpatient services including:
- Partial Hospitalization Program (PHP)
- Intensive Outpatient Program (IOP)
- Individual, Group, and Family Counseling
- Medication Management
- Daily dosing and medication-assisted treatment (MAT) services
Maintain comprehensive knowledge of CPT, HCPCS, ICD-10, revenue codes, modifiers, National Correct Coding Initiative (NCCI) edits, bundled services, and payer-specific billing requirements.
Demonstrate proficiency using Massachusetts Virtual Gateway, including eligibility verification, Unit Rate and Cost Reimbursement billing, Medicaid eligibility, and MassHealth reimbursement processes.
Ensure timely and accurate claim submission to commercial insurance, Medicare, Medicaid/MassHealth, Managed Medicaid, and other third-party payers.
Investigate and resolve denied or rejected claims while identifying root causes and implementing corrective actions.
Monitor accounts receivable aging, identify collection trends, and implement strategies to improve cash collections and reduce outstanding receivables.
Meet departmental goals for cash collections, clean claim rates, denial management, and AR days.
Supervise, train, mentor, and evaluate billing office personnel, including billers, collectors, and cash posting staff.
Assist patients and families with Medicaid Pending applications and coordinate with state agencies to secure appropriate coverage.
Maintain accurate financial records including receipts, payment posting, deposits, and reconciliation while ensuring proper segregation of duties and internal controls.
Work closely with admissions, intake, utilization review, nursing, finance, and clinical departments to ensure complete and accurate documentation supporting reimbursement.
Coordinate daily, weekly, and monthly census reconciliation between clinical operations and billing.
Review payer contracts and communicate billing requirements, authorization requirements, patient financial responsibility, copays, deductibles, and coinsurance expectations.
Maintain compliance with federal, state, and payer regulations including HIPAA, CMS, MassHealth, Department of Mental Health (DMH), Bureau of Substance Addiction Services (BSAS), and other applicable regulatory agencies.
Prepare routine productivity, billing, collections, denial, and accounts receivable reports for Revenue Cycle leadership.
Participate in audits, compliance reviews, and process improvement initiatives.
Perform other duties as assigned.

To be successful in the Outpatient Business Office Manager role, candidates should meet the following education, licensure, and experience requirements:

Associate’s degree required; Bachelor’s degree in Healthcare Administration, Business Administration, Finance, Accounting, or related field preferred.
Minimum five (5) years of progressively responsible healthcare billing and revenue cycle experience.
Minimum two (2) years of supervisory or management experience.
Experience billing behavioral health, psychiatric, and/or substance use disorder outpatient services required.
Strong knowledge of MassHealth, Medicare, Medicaid, commercial insurance, and managed care billing.
Experience with Massachusetts Virtual Gateway strongly preferred.
Knowledge of Unit Rate and Cost Reimbursement billing preferred.
Experience with electronic health records and billing systems (Netsmart, WellSky, Avatar, Credible, or similar) preferred.
Advanced Microsoft Excel and reporting skills.
Excellent analytical, organizational, problem-solving, and communication skills.
Certified Professional Biller (CPB), Certified Revenue Cycle Representative (CRCR), or other revenue cycle certification.
Experience with behavioral health payer contracting and reimbursement.
Knowledge of denial management, revenue integrity, and performance improvement methodologies.

When you join the growing MiraVista team as the Outpatient Business Office Manager, you’ll receive:

Medical, Dental, and Vision
401(k) match
Employer paid long term disability (LTD)
Employer paid life and AD&D Insurance
Generous Paid Time Off
Flexible Spending Account
Tuition Reimbursement

Pay Range

Compensation will be determined based on the candidate’s relevant experience.

$75,000 - $85,000

MiraVista is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Quick Apply

Refine Your Search

office administrator jobs in springfield ma

Outpatient Business Office Manager, 40hrs, Sign on Bonus!

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Office Administrator and Receptionist -Multifamily

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