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Administrative Coordinator III (Hybrid) - Emergency Medicine

Washington University in St. Louis -
St. Louis, MO

Apply Now

Job Details

Full-time
$23.37 - $36.19 an hour

Benefits

Commuter assistance
Caregiver leave
Employee assistance program
403(b)

Qualifications

Project coordination
Video conferences (communication methods)

Full Job Description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

Position Summary

Provides administrative support to the Vice Chair of Clinical Research, Department of Emergency Medicine Leadership, and Faculty within the Department Research Section to support the department’s research mission. Works closely with the Vice Chair of Clinical Research to align business needs in coordination with department leadership to meet strategic goals.

Job Description

Primary Duties & Responsibilities:

Administrative Support:

Handles confidential or sensitive information; drafts and finalizes letters, email messages and other communications.
Manages V-Chair Research/Director of ECRC and other faculty Outlook calendar and schedules meetings on their behalf.
Plans and coordinates meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.
Coordinates series of meetings that involve contacting presenters, securing project reviewers, creating series of zoom meetings, collecting documents and reporting specific information per instruction of Director or lead PI.
W orks with Marketing/Social Media Coordinator to maintain departments research related websites.
Initiates, writes, creates and edits/reviews various communications such as department event schedules, marketing materials, departmental information, program literature and mailings.
Prepares and updates SciENcv Biosketch, SciENcv Other Support and other documents as requested.
Assists with various forms and websites regarding needs of the PI. (e.g., Material Transfer Agreement online portal, membership renewals, etc.).
Arranges domestic and foreign travel for faculty/guests and completes travel reports for PI’s and guest speakers (includes collecting receipts, proof of payment, etc.).

Administrative Coordinator of the EMERGE Summer Research Program:

Updates and maintains website.
Distributes opportunity and application information via email and social media.
Monitors the dedicated email inbox.
Receives/organizes applications.
Communicates logistics to successful applicants.
Arranges housing for the EMERGE students.
Arranges and sets up luncheon seminars and end of program symposium.

Onboarding EM Staff New Hires:

Orders computer hardware.
Arranges meeting new hire to complete I-9, pick up badge and computer equipment.

Working Conditions:
Job Location/Working Conditions:

Normal office environment.

Physical Effort:

Typically working at desk or table.

Equipment:

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

No specific certification/professional license is required for this position.

Work Experience:

Administration And Office Support (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications /Professional Licenses :

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Relevant Experience (2 Years)

Skills:

Administrative Support, Computer Applications, Interact with All Levels of Management, Interpersonal Communication, Microsoft Office, Office Organization, Office Procedures, Teamwork, Working Independently

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Apply Now

Refine Your Search

document reviewer jobs in st. louis, mo

Administrative Coordinator III (Hybrid) - Emergency Medicine

Administrative Assistant - Editor

Faculty Affairs Specialist - Bursky Public Health

Staff Engineer

Program Manager, HRPP Regulatory Operations

Impact Finance - Affordable Housing Business Development Associate

Senior Staff Geotechnical Engineer

Sr. Technical Leader

Senior Real Estate Counsel

Project Mechanical V

Executive Administrator (EA) to the Dean of Academics

Staff Physician/Home and Community Based Care Section Chief

Senior Project Manager - Water/Wastewater

Director of Tax

Utilization Management Reviewer