Do you love organizing details, coordinating schedules, and making sure nothing falls through the cracks?
If you're someone who enjoys planning, communicating with people, and keeping complex schedules organized, this could be the perfect opportunity for you.
Wagner Portrait Group is looking for two Scheduling Coordinators to join our growing Scheduling Department. This administrative and customer service role is ideal for someone with experience in scheduling, office administration, event coordination, calendar management, or customer support who enjoys building relationships and keeping multiple projects moving.
For more than 50 years, Wagner Portrait Group has partnered with schools throughout the Midwest by providing exceptional school photography services. Behind every successful picture day is a Scheduling Coordinator who ensures every detail is planned, confirmed, and communicated.
This isn't simply an administrative position, it's event planning for school picture days!
It's part event planning, part customer service, and part logistics coordination. Every day you'll communicate with school principals, secretaries, and picture day coordinators to schedule photography events, confirm important details, solve scheduling challenges, and help ensure each picture day runs smoothly.
You'll become part of a team that is the primary point of contact for schools, building relationships while ensuring every photography event is organized, confirmed, and prepared for success.
If you're highly organized, detail-oriented, enjoy working with people, and thrive in a fast-paced environment where every day is different, we'd love to meet you.
What You'll Do
- Schedule school picture days and photography events.
- Coordinate calendars and manage multiple schedules simultaneously.
- Confirm event details with schools prior to picture day.
- Build relationships with school administrators, principals, secretaries, and picture day coordinators.
- Communicate professionally by phone and email with exceptional customer service.
- Ensure schools receive timely communication and follow-up throughout the scheduling process.
- Maintain accurate scheduling records and documentation.
- Collaborate with multiple departments across the company to ensure every picture day runs smoothly.
- Help resolve scheduling conflicts while providing outstanding customer service.
- Prioritize multiple deadlines while maintaining a high level of accuracy.
What We're Looking For
- Outstanding organizational and time management skills.
- Exceptional attention to detail.
- Strong written communication with excellent grammar and professional email etiquette.
- Friendly, confident, and professional phone presence.
- Excellent customer service and relationship-building skills.
- Ability to multitask and prioritize multiple projects in a fast-paced environment.
- Strong problem-solving and critical thinking abilities.
- Comfortable learning new software and technology.
- Proficiency with Microsoft Outlook, Microsoft Excel, Microsoft Teams, Microsoft SharePoint, and Microsoft Office.
- A positive attitude and willingness to collaborate as part of a team.
Bonus Points If You Have
- Experience as a Scheduling Coordinator, Administrative Assistant, Office Coordinator, Office Administrator, or Executive Assistant.
- Experience with scheduling, calendar management, logistics coordination, or event planning.
- Customer service, client relations, or account support experience.
- Experience working with schools, education, or K-12 organizations.
- Administrative support or office management experience.
Why Wagner Portrait Group?
At Wagner Portrait Group, we believe our employees are the reason for our success. We foster a supportive, team-oriented culture where people are encouraged to grow professionally while making a meaningful impact on the schools and communities we serve.
Employee PERKS! The reasons you’ll be able to say, “I love my job!”
- Generous Paid Time Off
- Paid Holidays
- Flex time per department hours
- Beautifully designed and updated office
- Energetic and inclusive team culture
- Unlimited complimentary snack bar and light breakfast & lunch options
- 401(k) with company matching
- Seasonal overtime available; not mandatory
- Yearly performance reviews
- Opportunities for advancement
- Employee discounts
- Paid training
- Vision & dental insurance programs
- Monthly employee appreciation events
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Employee-paid dental & vision insurance
- Flexible schedule
- Paid time off
Schedule:
- 8-hour shifts; Monday-Friday
- No nights
- No weekends
If you're someone who enjoys bringing order to busy schedules, building relationships, communicating professionally, and making sure every detail is covered, we'd love to hear from you!
Pay: $16.00 - $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Paid time off
Experience:
- customer service: 1 year (Required)
Ability to Commute:
- St. Louis, MO 63141 (Required)
Work Location: In person
