Position Role & Overview:
The Accounts Receivable (AR) & Accounts Payable (AP) Specialist is responsible for managing the company's incoming and outgoing financial transactions, ensuring accurate recordkeeping, timely collections, prompt vendor payments, and compliance with internal accounting policies. This role supports the overall financial health of the organization by maintaining accurate financial records and fostering positive relationships with customers, vendors, and internal stakeholders. This role reports to the Director of Finance.
Responsibilities:
Accounts Receivable (Roughly 50%)
- Generate and distribute customer invoices accurately and on time.
- Monitor customer accounts and follow up on outstanding balances.
- Process incoming payments via check, ACH, wire transfer, credit card, and other payment methods.
- Reconcile customer accounts and resolve billing discrepancies.
- Maintain aging reports and assist with collection efforts.
- Prepare AR reports for management review.
- Support month-end and year-end closing activities related to receivables.
Accounts Payable (Roughly 50%)
- Review, verify, and process vendor invoices for payment.
- Match invoices with purchase orders and receiving documentation.
- Reconcile vendor statements and resolve payment discrepancies.
- Maintain accurate AP records and supporting documentation.
- Support month-end and year-end closing activities related to payables.
General Accounting Support
- Perform account reconciliations and journal entries as assigned.
- Ensure compliance with company policies, accounting standards, and regulatory requirements.
- Identify process improvements that enhance efficiency and accuracy.
- Collaborate with operations, purchasing, sales, and finance teams to resolve transactional issues.
Qualifications:
Education
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
Experience
- 2+ years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
- Experience with ERP systems and accounting software preferred.
- Manufacturing, distribution, or corporate accounting experience is a plus.
Required Skills
- Strong understanding of accounting principles and financial processes.
- Excellent attention to detail and accuracy.
- Proficiency in Microsoft Excel and Microsoft Office applications & ERP Software (Epicor Kinetic preferred).
- Strong organizational and time-management skills.
- Effective written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines with daily tasks.
- Problem-solving and analytical thinking skills.
Key Performance Indicators (KPIs):
- Invoice processing accuracy
- Days Sales Outstanding (DSO)
- Timely vendor payments
- Aging account management
- Reconciliation accuracy
- Month-end closing support
- Compliance with financial controls and procedures
- Other as assigned as needed
Fit with Magline’s Core Values and Purpose:
Core Values:
- Do the Right Thing
- Act with integrity even when no one is watching
- Prioritize long-term trust over short-term gain
- Own mistakes and correct them quickly -
- Be Accountable
- Own outcomes, not just tasks
- Follow through on commitments
- Face challenges with solutions, not excuses
- Put We Before Me
- Serve teammates, customers, and community with humility
- Practice empathy and respect in every interaction
- Support and elevate those around you
- Deliver Excellence
- Strive for continuous improvement, not just completion
- Deliver quality that earns trust
- Set high standards and hold yourself accountable to them
- Have Grit
- Persevere through challenges with resilience
- Maintain discipline and consistency over time
- Turn setbacks into learning opportunities
Magliner Brand Purpose:
We empower people to move with confidence, making work safer, smarter and easier – delivering professional-grade solutions and relentless support that never lets you down.
About Magline:
As a leader in the material handling industry, Magline, Inc. is committed to creating innovative solutions that help people transport materials more safely and efficiently. For over 75 years, this has translated into creating an exceptional product and service experience that has earned long-term customer loyalty. Magline’s industry knowledge and expertise, has evolved into the creation of a compelling customer value proposition.
Customer markets include but are not limited to route delivery (soft drink, beer, water, food service, healthcare), final mile/home delivery (including white glove), manufacturing (including craft breweries and machine shops), rental, moving, vending, retail (including appliance, hardware, paint) and entertainment. Primary buyers of Magliner equipment include business owners, purchasing and operations management. Primary end-user contacts include route delivery/delivery drivers and those who are responsible for moving product and/or commerce as part of their day-to-day job.
What We Offer:
- Competitive salary and comprehensive benefits package
- Opportunities for professional development and career growth
- A collaborative and innovative work environment
- The opportunity to directly impact Magline’s product innovation and long-term growth:
Benefits:
Magline offers a robust benefit package including:
- Medical insurance with HSA/FSA, dental, and vision insurance
- Medical allowance
- Profit sharing
- Company paid life insurance, spousal, and child coverage
- Company paid short-term and long-term disability coverage
- 401(k) with company match
- Paid time off
- Paid Holidays
- Employee Referral Program
- Tuition Assistance
- Employee Assistance Program
- Paid Time Off Purchase Program
- Unpaid Time Off Program
