Top 15 Event assistant Jobs in Stanford, Ca

Events Administrative Assistant
Melville Management Corp —Atherton, CA
- $100,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
Quick Apply
Event Floral Prep Assistant (Part-Time)
The Day Entertainment, LLC —Millbrae, CA
- $20 - $25 an hour
- Part-time
- Hybrid work
- Office
- Assembly
- Warehouse
Quick Apply
11d
Event Marketing Assistant
Asia Live Valley Fair —Santa Clara, CA
- $28 - $32 an hour
- Part-time
- Google Workspace
- No education required
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Assistant Event Operations Manager
Marriott International, Inc —Half Moon Bay, CA
- $36.59 - $49.52 an hour
- Full-time
- Mid-level
- Hotel
- High school diploma or GED
Part-Time Events Assistant
Think Academy US —San Jose, CA
- Temporary
- University
- Children
- Entry level
Quick Apply
Event Production & Warehouse Assistant (Part-Time)
The Day Entertainment, LLC —Millbrae, CA
- $20 - $25 an hour
- Part-time
- Warehouse
- Fair chance
- In-person
Quick Apply
11d
Executive Assistant to Event Producer/Office Coordinator
METHOD 42 Productions —Santa Clara, CA
- $27 - $32 an hour
- Weekends as needed
- Background check
- Inventory management
- Maintenance
- 401(k)
- Flexible schedule
Quick Apply
8d
Part Time Exam Proctor / Event Assistant
Think Academy US —San Jose, CA
- $20 an hour
- Temporary
- University
- Children
- Entry level
Quick Apply
Assistant Director of Events - Signia by Hilton San Jose
Hilton —San Jose, CA
- $120,000 - $130,000 a year
- Full-time
- 5 years
- Hotel
- Mentoring
- Paid parental leave
- Employee stock purchase plan
DRIVER HELPER (FULL TIME)
Canteen —Fremont, CA
- $18.70 - $18.78 an hour
- Urgently hiring
- Background check
- Customer service
- Driver's License
- Commuter assistance
- Disability insurance
Quick Apply
10d
Part-Time Events Assistant / Marketing Helper
Think Academy US —San Jose, CA
- $20 an hour
- Temporary
- Classroom
- University
- Entry level
Quick Apply
Culinary Cooking Class Assistant - Adult Events
Taste Buds Kitchen - San Jose South —San Jose, CA
- $18.45 - $20.00 an hour
- Part-time
- No experience needed
- Communication skills
- Entry level
- Employee discount
- Opportunities for advancement
Quick Apply
HELPER DRIVER (FULL TIME)
Bon Appetit —South San Francisco, CA
- $24 - $26 an hour
- Urgently hiring
- Background check
- Customer service
- Cooking
- Commuter assistance
- Disability insurance
Quick Apply
Senior Program Assistant, Garden Events
Associated Students of —San Jose, CA
- $19.95 an hour
- Part-time
- Background check
- Research
- Mid-level
Quick Apply
CAC Senior Program Assistant
Associated Students of —San Jose, CA
- $19.95 an hour
- Part-time
- Background check
- Research
- Mid-level
Quick Apply

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Events Manager
Old Post Office —Burlingame, CA
Valid certified food handlers card and alcohol awareness certification. Prior experience in a fine dining establishment paired with a strong knowledge of and…
$110,000 - $130,000 a year
Quick Apply
Events Administrative Assistant
Melville Management Corp —Atherton, CA
Monitor and track RSVPs across platforms; manage all guest inquiries including logistics, accommodations, accessibility needs, and dietary restrictions.
$100,000 a year
Quick Apply

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Executive Assistant to the Executive Director & Event Coordinator
BalletMet —Columbus, OH
Contribute to overall success of BalletMet by maintaining collaborative, productive and professional relationships with staff, dancers, guest artists, patrons,…
Event Operations Assistant - Seasonal
Columbus Crew —Columbus, OH
Effectively communicate with guests to create positive and memorable experiences. Ability to troubleshoot and problem solve in high-stress, live event…
Quick Apply

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event assistant jobs near stanford, ca

Events Administrative Assistant

Melville Management Corp -
Atherton, CA

Quick Apply

Job Details

Full-time
$100,000 a year

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Project coordination
Excel data analysis

Full Job Description

Annual Event Planning & Dashboard Management

Maintain a forward-looking 12-month events dashboard capturing all projected events, based on recurring annual gatherings and upcoming one-off events.
Update dashboard as new events are identified; ensure team always has an accurate view of upcoming events.
Coordinate with the team to confirm dates, event purpose, size, themes, format, and any special considerations.
Manage and maintain events email accounts.
Ad hoc assistance with events as needed.

Guest List Development and Invitation Workflow

Develop draft invitation lists out of Salesforce using criteria provided; identify gaps or proposed additions and review with principals for approval.
Draft event invitations (email, Paperless Post, physical mail) for review.
Execute invitation sends via mail merge, Paperless Post campaigns, or print workflows.
Maintain meticulous records of invitees, sends, and version control.

RSVP Management & Guest Communications

Monitor and track RSVPs across platforms; manage all guest inquiries including logistics, accommodations, accessibility needs, and dietary restrictions.
Send confirmation emails, reminders, and event-day communications.
Capture new guest information uncovered during the RSVP process and enter/update records in Salesforce.

Vendor & Logistics Coordination

Confirm that household teams have clear run-of-show documents, timelines, and expectations.

Post-Event Follow-Up

Track event attendance in Salesforce, including guest notes, contributions, or gift information as relevant.
Draft post-event thank-you messages or follow-up communications for principal review and send once approved.
Conduct debrief conversations with principals to gather feedback and ensure learnings inform future events.

Systems, Documentation & Event Manual

Create and continuously maintain an “Event Manual” detailing preferences, standards, and templates – such as name tag style, preferred Paperless Post features, seating formats, vendor preferences, and workflows—so events remain consistent and easily repeatable.
Improve and refine systems in Salesforce, shared drives, dashboards, and templates to streamline future events.
Assist Property Managers with uploading and maintaining event documentation in AirTable

Knowledge, Skills, Abilities, and Requirements

Bachelor’s degree highly preferred.
3–5+ years of events, hospitality, or project management experience; private household or high-net-worth environment a plus.
Understanding of AI capabilities and a willingness to learn and implement new AI software highly preferred.
Experience with Salesforce or other CRM systems preferred.
Highly proficient in Excel and comfortable manipulating data (filtering, creating formulas, etc.).
Outstanding communication skills—written, verbal, and guest-facing.
Highly organized, detail-oriented, and comfortable managing multiple concurrent projects.
Ability to handle sensitive information with confidentiality and discretion.
Excels at managing multiple priorities and producing exceptional results under pressure and quick turnaround timelines.
Willingness to travel domestically for major events

Quick Apply

Refine Your Search

event assistant jobs in stanford, ca

Events Administrative Assistant

Event Floral Prep Assistant (Part-Time)

Event Marketing Assistant

Assistant Event Operations Manager

Part-Time Events Assistant

Event Production & Warehouse Assistant (Part-Time)

Executive Assistant to Event Producer/Office Coordinator

Part Time Exam Proctor / Event Assistant

Assistant Director of Events - Signia by Hilton San Jose

DRIVER HELPER (FULL TIME)

Part-Time Events Assistant / Marketing Helper

Culinary Cooking Class Assistant - Adult Events

HELPER DRIVER (FULL TIME)

Senior Program Assistant, Garden Events

CAC Senior Program Assistant

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