Top 28 Event planner Jobs in Stanford Ca

Employee Events & Wellness Programs Coordinator
BaySport, Inc —Foster City, CA
- $70,000 - $72,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Event and Facilities Support Staff
Montalvo Arts Center —Saratoga, CA
- From $20 an hour
- Temporary
- Bilingual
- Background check
- Clean driving record
- Health insurance
- 401(k)
Quick Apply
2d
Event Planner: Festivals & Large-Scale Programming (Spanish Required)
SPARK Social SF —San Jose, CA
- $75,000 - $78,000 a year
- Weekends as needed
- Bar
- Spanish
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Recreation and Community Services Program Coordinator – Special Events #26A-35 (20764067)
City of Redwood City —Redwood City, CA
- $8,228.33 - $10,003.22 a month
- Full-time
- Background check
- Current TB test
- Customer service
- Paid time off
- Flexible schedule
14d
Events Planner
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Customer service
- Mid-level
- 3 years
1d
Program Manager, MSL Events
Meta —Menlo Park, CA
- $145,000 - $205,000 a year
- Evenings as needed
- 5 years
- Bachelor's degree
- Continuous improvement
7d
MEETING AND EVENT PLANNER - MOUNTAIN VIEW, CA
Eurest —Mountain View, CA
- $80,000 - $85,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Commuter assistance
- Paid parental leave
Quick Apply
2d
Meeting & Events Planner - Milpitas CA
CBRE —Milpitas, CA
- $75,000 - $89,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Health savings account
Senior Manager, Travel Initiatives (Meetings & Events)
Ross Stores —Dublin, CA
- $113,200 - $172,600 a year
- Hybrid work
- Microsoft Excel
- Research
- Office
Corporate Events Planner
Applied Materials —Santa Clara, CA
- $140,500 - $193,000 a year
- Full-time
- 5 years
- Office
- Bachelor's degree
13d
Event Manager / Coordinator
Massage by Design —Mountain View, CA
- $25 - $28 an hour
- Temporary
- Hospitality
- Management
- In-person
- Flexible schedule
Quick Apply
8d
Marketing and Events Coordinator
Teserac, Inc. —Santa Clara, CA
- Part-time
- Hybrid work
- English
- Mid-level
- Travel
Quick Apply
Event Coordinator (Part-Time)
Fooda —Palo Alto, CA
- $21 - $23 an hour
- Part-time
- US work authorization
- Restaurant
- Communication skills
- Commuter assistance
- Paid time off
Quick Apply
Executive Assistant to Event Producer/Office Coordinator
METHOD 42 Productions —Santa Clara, CA
- $27 - $32 an hour
- Weekends as needed
- Background check
- Inventory management
- Maintenance
- 401(k)
- Flexible schedule
Quick Apply
Event Sales Associate
BENEVOLEN & PROTECTIVE ORDER OF ELK —Palo Alto, CA
- $70,000 - $90,000 a year
- Full-time
- 2 years
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Event Assistant
HHV —Hayward, CA
- $50,000 - $60,000 a year
- Full-time
- Marketing
- Customer service
- Bachelor's degree
- Opportunities for advancement
Quick Apply
1d
Sales & Events Coordinator ($27.00)
Hyatt Regency Santa Clara —Santa Clara, CA
- $27 an hour
- Full-time
- Word processing
- Computer literacy
- Analysis skills
1d
Marketing Events Coordinator
Bath Concepts Independent Dealers —San Jose, CA
- Weekends as needed
- Research
- Mid-level
- Recruiting
Quick Apply
Event Coordinator
San Mateo County Event Center —San Mateo, CA
- $27 an hour
- Weekends as needed
- CPR Certification
- Computer literacy
- BLS Certification
Quick Apply
6h
Assistant Event Coordinator
Calmerin Designs and Events —San Jose, CA
- $21 an hour
- Part-time
- Travel
- Cleaning
- In-person
- Employee discount
- Flexible schedule
Quick Apply

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event planner jobs near stanford ca

Employee Events & Wellness Programs Coordinator

BaySport, Inc -
Foster City, CA

Quick Apply

Job Details

Full-time
$70,000 - $72,000 a year

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Life insurance

Qualifications

Wellness program management
Vendor relationship building
Teamwork
Microsoft Excel
Employee engagement program (employee development activity)
Employee engagement strategy
AI tools proficiency
Well-being program (employee development activity)
Bachelor's degree
Public Health
Attention to detail
Project delivery management
Collaborative technology platforms
Newsletters (communication methods)
Managing projects
Productivity software
International corporation experience
Employee engagement
Stakeholder relationship building

Full Job Description

BaySport Corporate Health Division | Remote, United States

*Ideal Candidate would live driving distance to Foster City, CA*

About Us

BaySport is a leading provider of corporate wellbeing, preventive medicine and physical therapy services. With over 100 corporate clients, BaySport develops innovative programs that help employees improve their health and wellbeing while supporting organizational goals. This role supports the delivery of engaging employee wellbeing experiences for a company with a global employee population.

Position Summary

The Employee Events & Wellness Programs Coordinator is a resourceful, creative, and highly organized self-starter who thrives in ambiguity and is comfortable navigating evolving priorities with limited direction. Reporting to the Senior Program Manager, this role leads and manages the planning, coordination, and execution of global employee wellbeing experiences, programs, onsite and virtual events, wellness activations, engagement campaigns, and other related initiatives across program’s global locations.

Because this role is hybrid, this individual must be skilled at executing events remotely by effectively partnering with onsite volunteers, site teams, Workplace Experience, regional stakeholders, and external vendors to deliver high-quality experiences in locations where they may not be physically present.

Serving as a central partner to internal and external stakeholders, the Coordinator supports the full event lifecycle—from intake and consultation through planning, execution, and post-event follow-up. The role is responsible for identifying appropriate programming, coordinating logistics, managing competing priorities, and ensuring a consistent, engaging employee experience across regions and locations.

The ideal candidate is highly organized, detail-oriented, creative, and passionate about employee engagement. They excel in a fast-paced environment, balancing stakeholder consultation, event planning, communications, project coordination, and operational execution. They are proactive problem-solvers who can work independently, adapt to changing business needs, leverage AI-powered tools to improve efficiency and outcomes, and successfully deliver programs with limited resources and significant autonomy.

Key Responsibilities

Event Planning & Execution (60%)

Event Management

Lead the planning, coordination, and execution of onsite and virtual employee wellbeing events, workshops, speaker sessions, watch parties, activations, and engagement programs.
Manage event logistics, timelines, registrations, run-of-show documents, planning tools, and execution checklists.
Coordinate successful event delivery remotely through partnership with local site teams, volunteers, and vendors.
Anticipate risks, troubleshoot issues, and develop solutions to ensure seamless execution.

Engagement & Community Building

Support the delivery of engaging, inclusive, and impactful wellbeing programs that foster connection, participation, and community.
Partner with stakeholders to align programming with employee interests, business priorities, and regional needs.
Support global initiatives while enabling local relevance and flexibility across program locations.
Identify opportunities to increase awareness, participation, and ongoing engagement in wellbeing programs.

Stakeholder Engagement & Communications (25%)

Stakeholder Partnership

Partner with site leaders, Workplace Experience, HR, Internal Communications & Marketing and regional stakeholders to assess needs and recommend wellbeing programming.
Partner with employee ambassadors, volunteer networks, and local champions to support program delivery, increase engagement, and create community-driven wellbeing experiences.
Manage event intake requests and planning consultations.
Guide stakeholders through available offerings, planning requirements, timelines, and best practices.

Communications & Promotion

Develop and coordinate communications supporting events, campaigns, and employee engagement initiatives.
Create promotional content for newsletters, Viva Engage, email campaigns, digital signage, and other communication channels.
Manage communication schedules and promotional timelines to maximize participation and awareness.

Operations, Vendor Management & Continuous Improvement (15%)

Vendor & Program Operations

Coordinate vendors, speakers, service providers, and event partners.
Support procurement, fulfillment, promotional items, event materials, and operational readiness.
Build and maintain strong working relationships with internal and external partners.

Reporting & Process Improvement

Track participation, engagement metrics, and stakeholder feedback.
Maintain event calendars, planning documents, project trackers, and event recaps.
Develop templates, playbooks, and standard operating procedures.
Identify opportunities to improve scalability, efficiency, and program effectiveness.

Required

Bachelor's degree in Health Promotion, Public Health, Communications, Event Management, Exercise Science, Business, or a related field.
2-4 years of experience coordinating events, wellness programs, employee engagement initiatives, communications, or related projects.
Experience supporting a global workforce, with a strong appreciation for cultural differences and the ability to adapt programs, communications, and engagement strategies to meet the needs of diverse employee populations.
Exceptional organizational and project management skills, with strong attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple projects simultaneously while meeting deadlines.
Proficiency with Microsoft Office Suite, such Excel, PowerPoint and Planner, and collaboration tools, such as Microsoft Teams, Viva Engage, SharePoint, newsletters platforms, or similar communication channels.
Ability to leverage the latest AI-powered technologies to enhance efficiency, innovation, and outcomes.

Preferred

Corporate wellbeing, employee engagement, health promotion, or workplace events experience.
Proven ability to think creatively, pilot new ideas, and adapt quickly while maintaining a positive, solutions-oriented mindset.
Experience supporting global, regional, or multi-site programs.
Experience creating or coordinating internal communications and promotional campaigns.
Experience coordinating vendors and external partners.
Interest in wellbeing topics such as physical, emotional, financial and social wellbeing.

Pay: $70,000.00 - $72,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off

Application Question(s):

Imagine you need to organize an onsite wellbeing event in Singapore. You've never visited there, and you don't really know anyone except the point of contact you're supposed to coordinate with. What specifically would you do? What steps would you take to set the event up for success? (please respond in 300-500 words)
Tell us about a time that you received a request that was not clearly defined. What information was missing, how did you determine next steps, and what was the outcome? (please respond in 150-250 words)

Work Location: Hybrid remote in Foster City, CA 94404

Quick Apply

Refine Your Search

event planner jobs in stanford ca

Employee Events & Wellness Programs Coordinator

Event and Facilities Support Staff

Event Planner: Festivals & Large-Scale Programming (Spanish Required)

Recreation and Community Services Program Coordinator – Special Events #26A-35 (20764067)

Events Planner

Program Manager, MSL Events

MEETING AND EVENT PLANNER - MOUNTAIN VIEW, CA

Meeting & Events Planner - Milpitas CA

Senior Manager, Travel Initiatives (Meetings & Events)

Corporate Events Planner

Event Manager / Coordinator

Marketing and Events Coordinator

Event Coordinator (Part-Time)

Executive Assistant to Event Producer/Office Coordinator

Event Sales Associate

Event Assistant

Sales & Events Coordinator ($27.00)

Marketing Events Coordinator

Event Coordinator

Assistant Event Coordinator

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