Top 442 Office assistant Jobs in Stanford Ca

Administrative Assistant
South Bayside Industries —San Carlos, CA
- $27.15 - $38.78 an hour
- 8 hour shift
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Front Office Administrative Assistant
Redeemer School —Redwood City, CA
- $25 an hour
- Part-time
- School experience
- Google Workspace
- High school diploma or GED
Quick Apply
14d
Temporary Office Assistant - 5 to 6 weeks
Stephen Silver Fine Jewelry —Menlo Park, CA
- $20 - $25 an hour
- Temporary
- Google Workspace
- Office
- Administrative experience
Quick Apply
2d
OFFICE ASSISTANT (TYPING)
California Highway Patrol —San Mateo County, CA
- $3,273 - $4,445 a month
- Full-time
- Research
- Office
- Typing
- Free parking
2d
Administrative Assistant, AIML
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Mid-level
- Office
- Organizational skills
- Employee stock purchase plan
- Health insurance
3d
Administrative Assistant
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Overnight shift
- Bachelor of Science
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Admin Secretary - 0.6 - Days - Anatomic Pathology @ MV
El Camino Hospital —Mountain View, CA
- $35.45 - $53.17 an hour
- 8 hour shift
- Microsoft Excel
- Hospital
- Medical office experience
Quick Apply
10h
Office Administrator
ASSA ABLOY —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Remote Virtual Receptionists
Emergency University —San Jose, CA
- Full-time
- Remote
- Administrative experience
- High school diploma or GED
- 1 year
- Paid holidays
- Health insurance
Quick Apply
9d
School office Assistant, Saint Joseph School
Diocese of San Jose (DSJ) —Mountain View, CA
- $21 - $50 an hour
- Weekends as needed
- School experience
- Spanish
- English
Receptionist Front Desk
ALTA MESA IMPROVEMENT CO —Palo Alto, CA
- $25 an hour
- Full-time
- Computer literacy
- Office
- Typing
- Health insurance
- Paid time off
Quick Apply
Part-Time School Office Administrative Assistant
Foundation for Hearing Research DBA Weingarten Children's Center —Redwood City, CA
- $32 - $35 an hour
- Part-time
- Microsoft Word
- Background check
- Spanish
- Paid time off
Quick Apply
2d
Receptionist - State Farm Agent Team Member
Michael Tirabassi - State Farm Agent —Los Altos, CA
- $50,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Abbott Laboratories —Santa Clara, CA
- $22.50 - $45.00 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Tuition reimbursement
Secretary
Challenger School Foundation —Saratoga, CA
- $29 - $32 an hour
- Email
- Background check
- Office
- Children
- 401(k)
Quick Apply
ADMINISTRATIVE ASSISTANT (FULL TIME)
ESFM —Palo Alto, CA
- $27 - $33 an hour
- Full-time
- Background check
- Microsoft Outlook
- Inventory management
- Commuter assistance
- Disability insurance
Quick Apply
6d
Administrative Assistant
Menlo Park, CA
- $23 - $27 an hour
- Part-time
- School experience
- Inventory management
- Mid-level
Office Administrator
Entrematic (Amarr) —Fremont, CA
- $31 - $36 an hour
- Overtime
- Administrative experience
- High school diploma or GED
- Accounting
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Mathnasium (ID: 2406101) —Menlo Park, CA
- $24 - $26 an hour
- Full-time
- Classroom
- High school diploma or GED
- Math
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Sares Regis Operating Company, L.P. —Palo Alto, CA
- $28 - $30 an hour
- Online Application
- Background check
- Sales
- Pass drug screening
- Health insurance
- Dental insurance

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Administrative Assistant

South Bayside Industries
San Carlos, CA

Quick Apply

Job Details

Full-time
$27.15 - $38.78 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Retirement plan

Qualifications

Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Microsoft Office
Administrative experience
High school diploma or GED

Full Job Description

POSITION TITLE: Administrative Assistant
LOCATION: Shoreway Environmental Center, San Carlos, CA
REPORTS TO: Controller
FLSA STATUS: Non-Exempt
WAGE RANGE: $27.15 – $38.78 per hour

Position Summary

South Bayside Industries (SBI) is seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to support daily office operations and provide administrative and accounting support to the organization. The ideal candidate will play a critical role in maintaining efficient office functions, ensuring effective communication among departments, and assisting with basic accounting processes. This position requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Essential Job Functions

Administrative Support

Greet and assist visitors, clients, vendors, and employees in a professional and courteous manner.
Maintain a clean, organized, and professional office environment.
Manage office supplies and coordinate purchasing and replenishment as needed.
Answer, screen, and direct incoming phone calls.
Respond to emails and other correspondence promptly and professionally.
Distribute information and communications throughout the organization as needed.
Coordinate and schedule appointments, meetings, conferences, and training sessions.
Manage calendars and assist with scheduling to ensure efficient use of time and resources.
Organize, maintain, and archive paper and electronic records.
Prepare, edit, and distribute correspondence, reports, presentations, and other business documents.
Accurately enter, update, and maintain information in various databases and systems.
Maintain confidential files, records, and sensitive information.
Provide general administrative support to management and staff.

Accounting Support

Assist the Controller and accounting staff with routine accounting and financial administrative functions.
Process invoices and support Accounts Payable activities, including data entry, coding, and vendor communications.
Assist with payroll-related administrative tasks, including maintaining records and supporting payroll processing activities.
Support Accounts Receivable functions, including preparing invoices and maintaining customer records.
Reconcile and organize financial documentation and records.
Assist with month-end reporting and other accounting projects as assigned.
Maintain confidentiality of financial and personnel information.

Experience, Education, and Certification

High school diploma or equivalent required.
Associate degree, coursework, or certification in Business Administration, Office Administration, Accounting, or a related field is preferred.
Minimum of two (2) years of administrative support experience preferred.
Experience supporting accounting functions such as Accounts Payable, Accounts Receivable, payroll administration, bookkeeping, or financial recordkeeping is highly desirable.

Knowledge, Skills, and Competencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Proven experience as an Administrative Assistant or relevant administrative role.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills.
Strong communication skills, both written and verbal.
Attention to detail and problem-solving abilities.
Ability to multitask and prioritize tasks effectively.
Discretion and the ability to handle confidential information.

ENVIRONMENTAL/ATMOSPHERIC WORKING CONDITIONS:

The following environmental/atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary. While performing the duties of this job, the employee is exposed to indoor and outdoor environments. The Employee may be exposed to an environment which includes moving mechanical parts, fumes or airborne particles, dirt, odor, noise, weather extremes or similar elements and physical occupation risks (such as cuts, burns, exposure to toxic chemicals). Extensive walking and stair climbing is required. If working indoors the employee will be working in a reasonably clean, well-lighted, and ventilated office.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Schedule:

8-hour shift

Work Location: In person

Job Type: Full-time

Pay: $27.15 - $38.78 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in stanford ca

Administrative Assistant

Front Office Administrative Assistant

Temporary Office Assistant - 5 to 6 weeks

OFFICE ASSISTANT (TYPING)

Administrative Assistant, AIML

Administrative Assistant

Admin Secretary - 0.6 - Days - Anatomic Pathology @ MV

Office Administrator

Remote Virtual Receptionists

School office Assistant, Saint Joseph School

Receptionist Front Desk

Part-Time School Office Administrative Assistant

Receptionist - State Farm Agent Team Member

Administrative Assistant

Secretary

ADMINISTRATIVE ASSISTANT (FULL TIME)

Administrative Assistant

Office Administrator

Administrative Assistant

Administrative Assistant

I want to receive the latest job alert for office assistant in stanford ca

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