Administrative Office Coordinator
Penn State University —University Park, PA
- $51,504 - $77,304 a year
- Online Application
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
8d
Special Project Coordinator
Penn State University —University Park, PA
- Part-time
- Hybrid work
- Microsoft Excel
- Research
- Mid-level
Client Services & Insurance Coordinator - State College, PA
Advisor Talent Solutions —State College, PA
- Evenings as needed
- Hybrid work
- Google Workspace
- Writing skills
- Basic math
- Paid holidays
- Paid time off
Quick Apply
Administrative Coordinator
Service Team Of Professionals —Centre Hall, PA
- $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Executive Assistant/Office Coordinator
Alto Financial Group, LLC —State College, PA
- $18 - $22 an hour
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
20h
Education Program Coordinator and Assistant to the Associate Dean, Smeal College of Business
Penn State University —University Park, PA
- $40,608 - $64,668 a year
- Online Application
- Hybrid work
- Background check
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
14d
Administrative Assistant (Faculty Affairs Coordinator), Department of Sociology and Criminology
Penn State University —University Park, PA
- $40,608 - $58,836 a year
- Online Application
- Hybrid work
- Background check
- Customer service
- Mid-level
- Paid holidays
- Health insurance
3d

Discover related jobs

Based on your search for administrative coordinator jobs.

Administrative Support Professional
Cintas —State College, PA
Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and…
12h
Part-Time Gift Processing Specialist - Donor and Member Services Office
Penn State University —University Park, PA
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process .
9d

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Administrative Coordinator
Delta Dental of Michigan —Dublin, OH
Greets visitors, answers and screens telephone calls, as well as assists prospective, new or existing clients when sales staff is unavailable.
Human Resources and AP/AR Coordinator
Whispering Hills Care Center —Mount Vernon, OH
Complete receipt records, post deposits, run cash receipts batch listings, research/prepare/post adjustments, call in deposits and enter census,.
Quick Apply

Show more jobs in cities nearby

I want to receive the latest job alert for administrative coordinator in state college, pa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative coordinator jobs near state college, pa

Administrative Assistant jobs in Port Saint Lucie, FL

Administrative Assistant jobs in Lancaster, PA

Administrative Coordinator jobs in Florence, SC

Administrative Coordinator jobs in Arlington, TX

Remote Administrative Assistant jobs in Pittsburgh, PA

Administrative Coordinator jobs in Rochester, NY

Clinical Research Coordinator jobs in Dallas, TX

Administrative Coordinator jobs in Georgia

Associate Dean jobs in Wilmington, NC

Social Work Associate jobs in Seattle, WA

Associate Dean jobs in Baltimore, MD

Associate Dean jobs in Knoxville, TN

Associate Dean jobs in New Hampshire

Clinical Research Associate jobs in Denver, CO

Associate Clinical Social Worker Asw jobs in Oakland, CA

Client Services Coordinator jobs in San Francisco, CA

Client Services Coordinator jobs in North Aurora, IL

Client Services Coordinator jobs in York, PA

Client Services Manager jobs in Chicago, IL

Client Services Coordinator jobs in Boston, MA

Administrative Office Coordinator

Penn State University -
University Park, PA

Apply Now

Job Details

Full-time
$51,504 - $77,304 a year
8 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Microsoft Excel
Microsoft Outlook
Documentation tools
Expense reports
Collaborative technology platforms

Full Job Description

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .

POSITION SPECIFICS

We are searching for a highly experienced administrative office coordinator who is proactive, team-oriented, quality conscious, and customer-service focused to join the All-Domain Analytics and Signatures Office of the Applied Research Laboratory (ARL) at Penn State. You will assist with the administrative workload and workflow across A2SO to include setting priorities, improving efficiency, meeting deadlines, ensuring compliance, and assisting the division needs.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

Complete general administrative functions and activities for A2SO division heads and leadership
Perform moderately complex and confidential administrative duties
Act as point of contact and monitor human resources, security, IT, and facility processes and documentation to ensure deadlines are met
Update personnel records for the division, update email distribution lists
Coordinate, prioritize, and maintain schedule and calendar of meetings, appointments and special events in multiple calendars across offices, to include government sponsors
Initiate purchasing and procurement request, maintain office supply inventory, while following procurement policies and sponsor requirements
Provide complex travel support for employees to include researcher visit requirements, booking reservations, arranging schedules, and reconciling travel expenses

Required Skills/Experience areas include:

SAP/Concur or similar travel/expense/invoice tool
Workday or similar human capital tool
Atlassian tools such as Confluence/Jira , or similar collaboration tool
Collaboration with teams, projects, or programs
Proficiency in Microsoft Office (PowerPoint, Word, Outlook, and Excel)
Success in a fast-paced office environment, where confidentiality and various forms of communication and organizational skills were crucial to be effective

Preferred Skills/Experience areas include:

Security Information Management System , or similar security/visit request system Classified Control System
Penn State University policies and procedures
Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required

Your working location will be fully on-site, located in State College, PA.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications:
None

Candidates must submit a cover letter of interest and a resume to be considered.

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.

FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu .

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Notice regarding employment at the Applied Research Laboratory (ARL):
Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $51,504.00 - $77,304.00.

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page .

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Hotlines

Apply Now

Refine Your Search

administrative coordinator jobs in state college, pa

Administrative Office Coordinator

Special Project Coordinator

Client Services & Insurance Coordinator - State College, PA

Administrative Coordinator

Executive Assistant/Office Coordinator

Education Program Coordinator and Assistant to the Associate Dean, Smeal College of Business

Administrative Assistant (Faculty Affairs Coordinator), Department of Sociology and Criminology

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for administrative coordinator in state college, pa

Explore jobs in more locations

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

Job Seeker Tools

Employer Tools

Browse

Stay Connected