Title: GAC I - Program Coordinator
State Role Title: Gen Admin Supv I/Coord I
Hiring Range: $48,872 to $58,000
Pay Band: 4
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Location: Western State Hospital
103 Valley Center Drive, Staunton, VA 24401.
Who We Are
Western State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns, our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation “Learning” programs.
WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.
Position Overview:
Western State Hospital is seeking a full time GAC - Program Coordinator to provide consultative, administrative, and supportive services to promote the clinical effort and administrative needs of Western State Hospital’s forensic services.
Key Responsibilities:
- Using specialized knowledge of DBHDS policies and procedures, Virginia statutes, and state guidelines, provide information, guidance and consultation on forensic issues to treatment teams, forensic evaluators, Admission Office, courts, sheriff’s offices, defense attorneys, and outside agencies to optimize the delivery, efficiency, and performance of forensic services
- Identify problems and works toward resolution with supervisor and other personnel
- Review relevant court orders/warrants for potential admissions for Admissions Office, notifying and advising Admissions Office of the legal code, number of days and charges
- After forensic patient is admitted, review court orders/face sheets for proper coding and refer errors for correction to appropriate persons
- Maintain accurate and current records in electronic (FIMS Database) and manual filing systems for forensic and NGRI patients
- Generate monthly statistical and quarterly reports for Central Office, monthly report for Census Management meeting, monthly reports for Psychology Director, and bi-weekly reports for hospital-wide HOTTs, psychologists and social workers
- Instruct and consult with treatment teams regarding pending hearings for NGRI acquittees and, if NGRI waives right to attend hearing, fax Waiver to court, CWA, defense attorney and Central Office
- Advise relevant treatment team regarding victim notification when indicated, coordinate with Central Office and initiate victim notification letter on NGRI acquittees who have an Annual Hearing scheduled and/or receive a community level privilege
- Provide forensic administrative guidance to treatment teams for discharge planning for forensic patients
Benefits Include:
- health, vision, and dental insurance
- life insurance
- paid time off
- sick time
- family/personal time
- retirement with cash match
Minimum Qualifications
- Considerable knowledge of the policies and procedures of Virginia’s forensic system
- Excellent ability to organize complex information; prioritize a large and diverse workload; and communicate orally and in writing with personnel within the facility, Central Office, courts, jails, etc.
- Ability to work independently with minimum supervision and to know when to seek supervision
- Considerable skills in using computer programs and keyboarding
- Ability to obtain and accurately process information, consider novel situations, and make reasonable decisions within the complex forensic system
Additional Considerations
- High school diploma or equivalent
- College degree
- Bilingual
- Veteran or veteran spouse
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you clearly and specifically detail all relevant work experience; we will not make assumptions about your qualifications.
Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position.
Under Virginia Code §§ 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services (DBHDS) cannot employ or utilize as volunteers, individuals convicted of specific ("barrier") crimes or those with pending "barrier" charges.
Reasonable Accommodations: Reasonable accommodations are available to individuals with disabilities during the application and/or interview process in accordance with the Americans with Disabilities Act. If you require assistance or accommodation, please notify Human Resources at (540) 332-8300 during business hours (8:00 a.m. to 5:00 p.m.).
Equal Opportunity: The Commonwealth of Virginia is committed to conducting all aspects of human resource management without regard to race (or traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, disability, genetic information, and pregnancy, childbirth, or related medical conditions.* There shall be no retaliation against anyone making allegations of violations of this policy.
Veteran Preference: DBHDS is a Virginia Values Veterans (V3) certified employer and provides hiring preference to qualified veterans and service members. We strongly encourage veterans, active members of the Virginia National Guard, and U.S. Military Reserve members to apply to the state application and respond accordingly.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: [email protected]
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
