Organization: Boys & Girls Club of Portage County (non-profit, youth service)
Classification: Part-Time, Hourly (School Year: 20-25 hours per week | Summer: 25-40 hours per week)
Location: Boys & Girls Club site
Reports to: Director of Programming
Position Summary: The Site Coordinator is responsible for overseeing the day-to-day operations and programming of a Club site under the direction of a Director of Programming. This role ensures the delivery of high-quality, outcome-driven youth development programs that align with the Club’s mission while upholding adherence to organizational policies and procedures. Responsibilities include program development and oversight, staff and volunteer management, behavior support, administrative and financial management, marketing and public relations, safety, and facility management.
PRIMARY RESPONSIBILITIES
Program Development & Oversight:
Oversee the planning and implementation of lesson plans, programs, services, and activities to achieve youth development outcomes.
Ensure all programs adhere to the Boys & Girls Club's policies, procedures, and established youth development strategies.
Recruit new members to meet membership and attendance goals.
Club Experience & Behavior Support:
Actively supervise and interact with youth in program areas.
Promote a high-quality, Outcome-Driven Club Experience for all Club members by utilizing positive youth development principles.
Foster recognition opportunities for Club members by showcasing program achievements.
Build supportive, meaningful relationships with youth and their families, regardless of background, to support Club members’ success.
Establish and enforce behavior expectations, providing consequences per organizational policy.
Provide behavior support utilizing trauma-informed strategies to promote Club members’ success.
Exercise authority in resolving issues involving Club members.
Staff & Volunteer Management:
Train, supervise, and evaluate Club staff and volunteers in collaboration with Human Resources to ensure adequate staffing at all sites.
Provide day-to-day supervisory support, coaching, and resources to empower staff to effectively deliver and track programs and activities.
Oversee and support a high-performing Club team by offering feedback and guidance.
Conduct regular staff meetings and trainings to foster communication, teamwork, and adherence to organizational policies and procedures.
Administration & Finance Management:
Collect and maintain necessary data and documentation, including daily attendance, program participation and meal program records.
Manage financial resources and monthly budgets for Club site.
Monitor and control monthly expenses to ensure they are within budget projections.
Marketing & Public Relations:
Community Engagement & Partnerships:
Safety & Facility Management:
Ensure child safety practices always meet or exceed the requirements of Boys & Girls Clubs of America, Boys & Girls Club of Portage County, government agencies, and other collaborative entities.
Assist in ensuring the overall Club environment is safe and inviting for all Club members, staff, and visitors.
Implement and maintain cleaning schedules and equipment upkeep.
Professionalism:
Arrive on time according to the staff schedule.
Appear dressed professionally.
Prioritize and organize multiple tasks and responsibilities in a manner that fulfills daily responsibilities while continuing to make progress toward longer-term objectives.
Complete assigned work by established due dates.
Participate in staff training, performance evaluations, and meetings.
Support fellow staff in meeting program goals, objectives, and outcomes.
Set a positive example both within and outside the Club.
Promptly report employee misconduct to supervisor.
Additional Responsibilities:
Participate in special Club programs and events.
Maintain First Aid/CPR certification and complete other training as needed (e.g., shuttle, ALICE, etc.).
Pass annual and ongoing background checks.
Perform other duties as assigned by the supervisor.
DISCLAIMER
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.
QUALIFICATIONS
Education & Experience (Requires a majority combination of the following):
High school diploma or GED required; Associate degree or equivalent preferred
Prior work experience in a Boys & Girls Club or similar organization planning and supervising activities based on the developmental needs of young people
Physical Requirements & Work Environment:
High energy level
Comfortable performing multi-faceted projects
Good interpersonal abilities-able to interact effectively with co-workers of all levels as well as with representatives of other organizations and institutions
Ability to get along with diverse personalities
Tact, maturity, and flexibility
Sight, hearing, sitting, standing, stooping, running, strenuous sports-related activities
Occasional lifting a maximum of 50 lbs.
Must be able to function under fast paced and noisy conditions
Other Qualifications:
At least 21 years old
Valid State Driver’s License and access to regular and reliable transportation. Eligible and able to drive a Club vehicle and transport members.
Demonstrated ability to organize, direct and coordinate operations; personnel management; facilities management; and budget management.
