Top 9 Event staff Jobs in Stillwater Ok

Administrative Assistant
OKLAHOMA STATE UNIVERSITY ALUMNI ASSOCIATION —Stillwater, OK
- Weekends as needed
- Background check
- Microsoft Outlook
- Writing skills
Educational Interpreter - Cushing, Oklahoma
Soliant —Cushing, OK
- School experience
- Classroom
- 1 year
Quick Apply
Assistant Training Table Manager
OSU COWBOY DINING LLC —Stillwater, OK
- $16 - $20 an hour
- Serving
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
13d
Administrative Assistant
Langston University —Langston, OK
- $35,000 - $40,000 a year
- Full-time
- Word processing
- Mid-level
- Office

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event staff jobs near stillwater ok

Administrative Assistant

OKLAHOMA STATE UNIVERSITY ALUMNI ASSOCIATION -
Stillwater, OK

Apply Now

Job Details

Full-time

Qualifications

Meeting minutes
Office supply management
Visitor query response
Computer operation
Alumni relations (outreach initiatives)
Confidential information handling
Operator switchboards
Office activity coordination
Database systems
Email customer support
Microsoft Outlook
Phone communication
Operations coordination
Writing skills
Copy machines
Greeting customers
Meeting transcription
Executive administrative support
Collaboration with board members
Mail distribution
Mid-level
3 years
Expense reports
Bachelor's degree
Driving
Decision making
Mail management
Customer engagement
Office supply ordering
Purchasing

Full Job Description

Job Title: Administrative Assistant

Reports To: Chief of Staff

FLSA Classification: Non-Exempt

Nature of Work:

The OSU Alumni Association is seeking an Administrative Assistant who will provide administrative support to the Chief of Staff, the Assistant Vice President of Engagement and Executive Affairs, and the President. The Administrative Assistant will perform a variety of complex administrative duties and serve as the initial point of contact for the OSU Alumni Association. Key responsibilities include office operations and communications[JS1] , event coordination, ticket processes, and organizational record management. The Administrative Assistant also plays a vital role in supporting the Board of Directors.

Responsibilities:

Serve as the primary greeter for the Alumni Association
Answer switchboard calls, respond accordingly to emails/electronic communication, and assist guests upon entry into the office areas
Assist with preparing and coordinating meeting materials and logistics including:
- Creating agendas
- Scheduling meeting rooms
- Sending calendar invites
- Scribing meeting notes/action items
Assist with the OSU Distinguished Alumni Awards, OSU Hall of Fame, and OSU Outstanding Young Alumni programs including
- Assisting with the nominations and selection process
- Coordinating all logistics with honorees
- Preparing invitation and announcement lists
- Managing event registrations and seating arrangements
Assist with the Capitol Cowboys program logistics including registration, meeting coordination, and legislative gift preparation
Support the purchasing, organization and distribution of athletic and event-related tickets
Oversee football suite and baseball corral operations, including pre-game stocking and post-game reorganization
Support Board of Directors and committee operations, including:
- Scheduling and coordinating committee meetings and logistics
- Collecting and preparing board materials
- Recording meeting minutes
Maintain the office supply inventory by checking stock to determine inventory level, anticipating needed supplies and placing supply orders as necessary
Distribute daily incoming and outgoing mail
Assist the President with reconciling and submitting expense reports
Support all Executive Team leadership as requested
Assist with special projects assigned by the Chief of Staff
Perform other duties as assigned

Job Competencies and Experience:

Education Requirements and Equivalent Experience

Bachelor’s degree from an accredited college or university OR three (3) years of related work experience

Skills:

Ability to perform effectively under pressure and make sound decisions
Demonstrates ability to work independently and collaboratively
Highly detail-oriented with a strong focus on accuracy
Self-motivated and task driven
Exceptional organizational and multitasking skills
Outstanding customer service skills in all interactions (in-person, phone, and email)
Excellent verbal and written communication skills
Trusted to handle confidential information with discretion

Core Competencies:

Effective Communication: Transfers thoughts and expresses ideas clearly in individual and group settings.
Execution & Initiative: Demonstrates a high level of initiative on assignments; expresses interest in achieving team success and contributing to overall goals.
Teamwork & Interpersonal Skills: Develops cooperation and teamwork, working toward mutually beneficial solutions.
Problem Solving & Judgement: Considers consequences and generates alternative solutions to overcome challenges.
Adaptability: Responds positively to change and is willing to learn new methods to accomplish objectives.

Equipment Used:

Laptop computer
Multi-line telephone
Microsoft Outlook
Copier, scanner
Microsoft Office Suite
Ascend software or similar database systems

Work Environment:

The position is in an office setting within the OSU Alumni Center. Events and activities may be held outside so there will be some outdoor exposure. Position requires availability to work nights and weekends as determined by event scheduling. Travel may be required in and out of state.

Physical Demands:

Position needs to move about inside the office to access file cabinets, office machinery, etc.
Position needs to be able to transport parcels, packages and other items short distances, and drive a vehicle to deliver and pick up material
Position frequently communicates with staff, and must be able to exchange accurate information
Frequently move items weighing up to 50 pounds

Special Condition for Employment: Successful completion of a background check

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for each employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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event staff jobs in stillwater ok

Administrative Assistant

Educational Interpreter - Cushing, Oklahoma

Assistant Training Table Manager

Administrative Assistant

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