Top 116 Assistant administrator Jobs in Stony Brook, Ny

Dean's Office Staff Assistant
Stony Brook University —Stony Brook, NY
- $55,000 - $60,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Mid-level
4d
Office Administrator/Paralegal
Ment Law Group PC —Westport, CT
- $65,000 - $75,000 a year
- Full-time
- Writing skills
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant / Office Administrator (or higher)
Ferrantello Group —Plainview, NY
- $50,000 - $65,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Office Administrator/Bookkeeper (Quickbooks)
Eab Architectural Designs —Holbrook, NY
- $20 - $35 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- 401(k)
- Paid time off
Quick Apply
Part-time Resident Assistant
Amerigo Education —Farmingdale, NY
- $17 an hour
- Part-time
- School experience
- Clean driving record
- Microsoft Excel
Quick Apply
3d
Physical Therapy Assistant (SBT) - Norwalk, CT
CONSTELLATION HEALTH SERVICES —Norwalk, CT
- $42 - $50 an hour
- Full-time
- Classroom
- Bachelor of Science
- Physical & Rehabilitation Medicine
- Health insurance
- Dental insurance
Quick Apply
8d
Special Edu. - Related Services - Speech (SLP), Physical (PT), Occupational (OT), BCBA Therapists
Bright Minds Learning Services | Dilly Dally —Farmingdale, NY
- $40 - $100 an hour
- Part-time
- Background check
- School experience
- Classroom
- Paid holidays
- 401(k)
Quick Apply
Administrative Assistant (HINDI SPEAKING PREFERRED)
Vogue Group Inc. —Farmingdale, NY
- $23 - $26 an hour
- Full-time
- Management
- Inventory control
- Customer service
- Paid holidays
- Health insurance
Quick Apply
Purchasing Coordinator
FlexStaff —Stony Brook, NY
- $25 - $30 an hour
- Monday to Friday
- Background check
- Google Workspace
- Mid-level
Quick Apply
Residential Manager
Aid to the Developmentally Disabled, Inc. —Ridge, NY
- $66,300 - $67,050 a year
- Full-time
- Management
- Mid-level
- Residential
- Paid training
- Health savings account
Quick Apply
5d
Construction Project Administrator
Community Broadband Networks —Islandia, NY
- $24 - $28 an hour
- Full-time
- Writing skills
- Mid-level
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
2d
Administrator – I/DD $5K Sign-on | Bachelor’s req’d | Bethpage, NY
ACLD —Suffolk County, NY
- $75,000 a year
- Full-time
- Residential
- 3 years
- Master's degree
- Paid training
- Health insurance
Quick Apply
12d
LPN - Care Nurse Supervisor SNF
Benchmark Senior Living —Stamford, CT
- $36 - $40 an hour
- Full-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Paid training
- Health insurance
Quick Apply
5d
Resident Escort with Home Health Aide (HHA)
East Neck Nursing and Rehabilitation Center —West Babylon, NY
- $18 - $19 an hour
- Overtime
- 18 years or older
- Nursing home
- Physical & Rehabilitation Medicine
- Paid training
- Paid orientation
Quick Apply
LPN - Skilled Nursing
Benchmark Senior Living —Stamford, CT
- $36 - $40 an hour
- Full-time
- CPR Certification
- Nursing
- Skilled nursing facility
- Paid training
- Health insurance
Quick Apply
4d
Business Support Assistant - Cancer Center Services
Stony Brook University Hospital —Stony Brook, NY
- $49,816 - $64,724 a year
- Online Application
- Pass drug screening
- Mid-level
- 3 years
- Health insurance
9d
Assistant Facilities Administrator
Gregor Industries Inc —Huntington Station, NY
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Project Manager, Construction
Stony Brook University Hospital —Stony Brook, NY
- $109,364 - $133,315 a year
- Online Application
- Construction site
- 5 years
- Computer literacy
Senior Executive Assistant to the Executive Vice President & Provost
Stony Brook University —Stony Brook, NY
- $105,000 - $115,000 a year
- Weekends as needed
- 6 years
- Research
- Office
3d
AVP Enterprise Applications
Stony Brook University Hospital —Stony Brook, NY
- $230,000 - $300,000 a year
- Online Application
- Oracle
- Inventory management
- 5 years

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Dean's Office Staff Assistant

Stony Brook University -
Stony Brook, NY

Apply Now

Job Details

Full-time
$55,000 - $60,000 a year
4 days ago

Qualifications

Microsoft Excel
Microsoft Outlook
Bachelor's degree
Video conferences (communication methods)

Full Job Description

Dean's Office Staff Assistant

Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Two (2) years of progressively responsible administrative support or related experience. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Preferred Qualifications:
Experience supporting executive leadership, senior administrators, or a Dean's Office. Experience with calendar management, meeting coordination, and event planning. Experience working in a higher education environment. Experience using administrative systems and virtual meeting platforms.

Brief Description of Duties:
The Dean's Office Staff Assistant provides essential front office and administrative support to the Dean’s Office. This role ensures smooth daily operations by serving as the first point of contact for faculty, staff, students, and visitors, while also assisting with scheduling, event coordination, and providing support for office operations. The position plays a critical role in supporting the Dean, Associate Deans, Senior Staff, and CEAS Advancement team by managing calendars, coordinating meetings, and facilitating communications.

A highly qualified candidate will possess excellent communication skills, both verbal and written. They should have prior experience working independently and collaboratively as part of a team. They should possess problem-solving, organizational, and time management skills, along with an exceptional eye for detail. They should also possess the ability to handle confidential, complex, and sensitive information and have the capability to exercise sound judgment. They are expected to contribute to a respectful, collaborative, and service-oriented office culture.

Front Desk & Reception Support
- Greet and assist faculty, staff, students, and visitors in a professional and courteous manner.
- Serve as a triage desk, fielding or forwarding questions and inquiries to the appropriate offices or departments. Answer and manage the main phone line, directing inquiries appropriately.
- Monitor and maintain the reception area to ensure it remains well‑maintained, welcoming, and professional.
- Monitor and assist with the maintenance of inventory for office and kitchen supplies, ensuring adequate stock and coordinating replenishment when needed.
Administrative & Operational Support
- Coordinate scheduling and reservations for conference rooms and meeting spaces.
- Prepare meeting spaces, including Zoom logins, technology setup, and post‑meeting clean‑up.
- Maintain accurate records of meetings, schedules, and office activities.
- Arrange catering orders for meetings and events, ensuring timely delivery and appropriate setup and teardown.
- Assist with drafting, proofreading, and distributing routine correspondence, announcements, and meeting notes.
- Assist in the management of incoming and outgoing mail, including receipt and distribution of packages (UPS, FedEx, etc.).
- Support filing, scanning, and organizing digital and physical documents.
- Provide backup administrative support
Scheduling & Calendar Management Support
- Maintain and update the Dean’s calendar in consultation with the Executive Assistant to the Dean, ensuring accurate scheduling of meetings, appointments, and events.
- Support calendar management for the Associate Deans coordinating logistics and availability.
- Coordinate Dean’s office meeting logistics, including room reservations, technology setup, and distribution of agendas or materials.
- Serve as a liaison between the Dean’s Office and faculty, staff, and external stakeholders to confirm availability and manage scheduling conflicts.
- Assist with interview candidate(s) and visitor (e.g. Dean’s Council, Executive Advisory Board, Student Council, etc.) scheduling and coordination. This may entail setting up travel, lodging accommodations, itineraries, reservations, parking coordination, etc.
Event Support
- Assist with planning and execution of College events (lectures, workshops, receptions).
- Track RSVPs, manage guest lists, and coordinate logistics with facilities and IT.
- Ensure a smooth day‑of‑event operations, including signage, materials, and hospitality.
- Communicate and liaison with other University offices as appropriate and necessary (Campus Catering, Conferences & Special Events, etc.).
Other duties and projects as assigned, appropriate to rank and mission.

Special Notes:
This is a full-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly.

Evening and weekend work will be required at times.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here.

Visit our WHY WORK HERE page to learn about the total rewards we offer.

#LI-TG1

Job Number: 2600375

Official Job Title: Staff Assistant

Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Department/Hiring Area: CEAS Dean's office

Schedule: Full-time Shift :Day Shift Shift Hours: 8:30am-5:00pm

Posting Start Date: Aug 11, 2026

Posting End Date: Aug 25, 2026, 10:59:00 PM

Salary:$55,000 - $60,000

Appointment Type: Term

Salary Grade:SL2

SBU Area:Stony Brook University

Apply Now

Refine Your Search

assistant administrator jobs in stony brook, ny

Dean's Office Staff Assistant

Office Administrator/Paralegal

Administrative Assistant / Office Administrator (or higher)

Office Administrator/Bookkeeper (Quickbooks)

Part-time Resident Assistant

Physical Therapy Assistant (SBT) - Norwalk, CT

Special Edu. - Related Services - Speech (SLP), Physical (PT), Occupational (OT), BCBA Therapists

Administrative Assistant (HINDI SPEAKING PREFERRED)

Purchasing Coordinator

Residential Manager

Construction Project Administrator

Administrator – I/DD $5K Sign-on | Bachelor’s req’d | Bethpage, NY

LPN - Care Nurse Supervisor SNF

Resident Escort with Home Health Aide (HHA)

LPN - Skilled Nursing

Business Support Assistant - Cancer Center Services

Assistant Facilities Administrator

Project Manager, Construction

Senior Executive Assistant to the Executive Vice President & Provost

AVP Enterprise Applications

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