The Fiscal Administrative Assistant specializes in Accounts Payable and financial record-keeping. This role ensures the integrity of the district's financial transactions by maintaining rigorous internal controls, adhering to Massachusetts procurement regulations, and providing high-level support within the Business Services department.
ESSENTIAL DUTIES
Financial Operations and Accounts Payable
- Full-Cycle AP: Execute the end-to-end accounts payable process, including processing purchase orders, verifying invoices, and managing the bi-monthly warrant process.
- Vendor Management: Maintain and update comprehensive vendor files, ensuring all tax documentation and contact information are current.
- Encumbrance Oversight: Monitor and update encumbrances to ensure budget accuracy; enter requisitions for district-wide utility and service bills as required.
- Dispute Resolution: Review statements and invoices for accuracy; proactively resolve payment discrepancies or billing issues with vendors.
- Audit and Internal Controls: Maintain an organized system for procurement records, bidding documents, and vendor contracts. Support the internal control system for department-specific budgets and supply distribution.
Communication and Support
- Stakeholder Liaison: Act as the primary point of contact for financial correspondence; follow up with department heads regarding outstanding purchase orders.
- System Training: Provide internal School ERP Pro training and technical support to district staff to ensure software compliance and efficiency.
Other Duties
- Reporting: Prepare monthly financial reports for review with the Director of Business Services.
- Fiscal Cycle Management: Lead quarterly reviews of aging purchase orders and execute End of Year (EOY) rollover procedures.
- Tax Compliance: Oversee the preparation and filing of annual 1099s.
- Audit Preparation: Assemble and organize financial documentation for the annual external audit.
- Account Reconciliation: Perform regular reconciliation of accounts to ensure general ledger integrity.
Qualifications:
- Technical Expertise: Proficiency in School ERP Pro (IVision) or similar; Microsoft Office Suite (Excel, Word, Outlook).
- Regulatory Knowledge: Strong working knowledge of GAAP (Generally Accepted Accounting Principles) and Massachusetts procurement regulations (M.G.L. c. 30B).
- Experience: Over 3-years proven experience in full-cycle Accounts Payable processing.
- Previous experience in Public School setting preferred
Professional Expectations
- Perform detailed financial tasks with a high degree of accuracy and efficiency.
- Maintain a collaborative, team-oriented approach when working with colleagues and district leadership.
This position is part of the American Federation of State and County & Municipal Employees bargaining unit.
The mission of the Bridgewater-Raynham Regional School District is to provide excellence in education for all students in an environment that values the individual. Our District is focusing its efforts to build an organization based on equity, inclusion and belonging for all students, their families, staff, and community members, by promoting the ideals of embracing differences and elevating them as opportunities. Our District recognizes that the existing systems disproportionately impact the most marginalized students and communities in our society. We believe that these marginalized voices must be centered and amplified in our work so that all feel that they are welcomed, respected, supported, and valued.
We are aiming to eliminate practices, policies and processes that impede our ability to be a diverse and inclusive employer of choice. We are committed to identifying areas of underrepresentation and working to develop strategies that will remedy underrepresentation and/or demonstrate “good faith” efforts toward a remedy. For this reason, we strongly encourage applications from candidates with diverse backgrounds.
Job Type: Full-time
Pay: $24.71 - $31.60 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
