Top 21 Office coordinator Jobs in Stuart, Fl

Office Coordinator
Alpha-Zeta Landscaping —Palm City, FL
- $19 - $21 an hour
- Full-time
- Hybrid work
- Background check
- Writing skills
- Office
- Paid time off
Quick Apply
3d
Orthodontic Office Coordinator
Confidential —Stuart, FL
- $21 - $30 an hour
- Full-time
- Dental office
- Customer service
- English
- Health savings account
- Dental insurance
Quick Apply
Front Desk Coordinator
House of Music PSL —Port Saint Lucie, FL
- $16 - $20 an hour
- Part-time
- Computer literacy
- Office
- In-person
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5d
Office Coordinator
Mentor Community Services —Stuart, FL
- $17 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
Front Desk Coordinator
All Smiles —Port Saint Lucie, FL
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
2d
Guest Experience Salon Coordinator
The Studio Salon —Stuart, FL
- $20 - $25 an hour
- Part-time
- Sales
- In-person
- Guest services
- 401(k)
- Employee discount
Quick Apply
3d
Marketing Coordinator and Front Office Assistant
ACUPUNCTURE AND HERB SOLUTIONS INC —Port Saint Lucie, FL
- $42,000 - $52,000 a year
- Full-time
- Communication skills
- Entry level
- Paid time off
- Employee discount
Quick Apply
Front Office Coordinator
Jenkins Landscape Company —Hobe Sound, FL
- Full-time
- Microsoft Outlook
- Office
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Front Desk Coordinator
Pediatrica Health Group —Port Saint Lucie, FL
- $0 a year
- Full-time
- Computer literacy
- Basic math
- Mid-level
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Administrative & Member Communications Coordinator
Eastpointe Country Club —Palm Beach Gardens, FL
- $25 - $28 an hour
- Full-time
- Mid-level
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
15h
Administrative Team Member / Treatment Coordinator
CascadEffects —Port Saint Lucie, FL
- $19 - $23 an hour
- Full-time
- Dental office
- Administrative experience
- In-person
Quick Apply
9d
Healthcare Onboarding Coordinator - Human Resources (Onsite)
Jupiter Medical Center —Jupiter, FL
- Full-time
- Background check
- Hospital
- Mid-level
Service Coordinator/Administrator
MarineMax Services Inc —Jupiter, FL
- Mid-level
- Communication skills
Quick Apply
Patient Coordinator and Receptionist
Retina Group of Florida —Jupiter, FL
- Full-time
- Computer literacy
- Travel
- In-person
- Health insurance
- Dental insurance
Quick Apply
8d
Fitness Coordinator- Seasonal Full-time
Jupiter Island Holdings —Hobe Sound, FL
- Seasonal
- CPR Certification
- BLS Certification
- High school diploma or GED
Quick Apply
6d
Administrative Coordinator - Healthy Schools - Ft. Pierce, FL
Healthy Schools —Fort Pierce, FL
- $12 an hour
- Contract
- Experience working with children
- Children
- Entry level
Quick Apply
Client Relations Coordinator
Millers Fine Hardware —Jupiter, FL
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
1d
Front Desk Coordinator – Spa & Wellness
Pure Bliss Day Spa Inc —Juno Beach, FL
- $15 - $17 an hour
- Full-time
- Bilingual
- Organizational skills
- Front desk
- Employee discount
- Flexible schedule
Quick Apply
Bilingual Medical Receptionist Front Desk Coordinator
Elevate Spine and Regenerative Care —Fort Pierce, FL
- $18 - $20 an hour
- Full-time
- Spanish
- HIPAA
- English
- Health insurance
- Dental insurance
Quick Apply
8d

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Orthodontic Office Coordinator
Confidential —Stuart, FL
Heyyyy there! Bring on the leaders! Are you a rockstar financial or insurance coordinator? Looking to become a Practice Administrator? Do you love talking to…
$21 - $30 an hour
Quick Apply
Administrative Team Member / Treatment Coordinator
CascadEffects —Port Saint Lucie, FL
Answer incoming phone calls and respond to emails and text messages. Collect payments and assist with financial transactions.
$19 - $23 an hour
Quick Apply
9d

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Office Coordinator

Alpha-Zeta Landscaping
Palm City, FL

Quick Apply

Job Details

Full-time
$19 - $21 an hour
3 days ago

Benefits

Paid time off

Qualifications

Accounting systems
Customer communication
Google Sheets
Google Docs
Google Drive
Office activity coordination
Writing skills
Filing
Client file management
Accurate transaction records management
Administrative experience
Financial records management
Financial record maintenance
QuickBooks Online
Desktop applications
QuickBooks
Vendor communication
Office management
Gmail
Google Calendar
Office phone management

Full Job Description

This position is a hybrid of:

QuickBooks support + modern office administration + technology + customer communication + social media.

Alpha Zeta Landscaping – Palm City, Florida
Full-Time | In-Person

We are a growing landscape design and construction company seeking a smart, energetic, and highly organized professional to help manage our office, bookkeeping support, technology, scheduling, customer communication, and social media.

This is an important support position working closely with ownership and management. We need someone who can bring organization, accuracy, positive energy, and strong follow-through into a busy office environment.

Professional experience using QuickBooks Online is required. Candidates without hands-on QuickBooks Online experience will not be considered.

The right person will be comfortable working with numbers, software, customers, calendars, paperwork, photographs, and social media. They should be attentive, outgoing, dependable, technologically confident, and capable of learning new systems quickly.

Primary Responsibilities

Perform regular administrative and bookkeeping tasks using QuickBooks Online
Enter and organize bills, receipts, vendor information, customer information, payments, and financial records
Help maintain accurate and current bookkeeping documentation
Assist company ownership and management with QuickBooks reports and financial organization
Answer incoming telephone calls with a friendly and professional attitude
Speak confidently with customers, vendors, applicants, employees, and business partners
Take detailed messages and ensure calls and requests receive proper follow-up
Schedule estimates, consultations, meetings, deliveries, and appointments using Google Calendar
Monitor email, voicemail, calendars, and outstanding office tasks
Organize paper files, digital files, contracts, receipts, photographs, and customer records
Maintain accurate information in company software, spreadsheets, and customer-management systems
Follow up with customers, vendors, managers, and employees for missing documents or information
Assist with customer intake, lead tracking, scheduling, and general office coordination
Help prepare documents, spreadsheets, reports, forms, and internal correspondence
Create and schedule professional social media posts using project photographs and company information
Help manage content for Facebook, Instagram, Google Business Profile, and other online platforms
Organize project photographs and identify completed work that can be used for marketing
Use and learn software such as Google Workspace, QuickBooks Online, CompanyCam, Trello, Microsoft Office, Chat GPT, and related business applications
Help improve office systems and create simple procedures that make the company more organized and efficient

Required Qualifications

Professional, hands-on experience using QuickBooks Online
Previous administrative, bookkeeping, office-coordination, or financial-recordkeeping experience
Strong computer and software skills (Tech Friendly)
Experience using Google Calendar, Gmail, Google Drive, Google Docs, and Google Sheets
Ability to accurately organize receipts, bills, vendor records, customer records, and financial paperwork
Strong verbal and written communication skills
Confidence answering telephones and speaking with customers
Ability to manage several responsibilities without losing track of details
Dependable attendance and punctuality
Strong follow-through and personal accountability
Ability to work independently after receiving proper direction
Professional, positive, and low-drama attitude

OUR IDEAL CANDIDATE.....

Our ideal candidate is naturally smart, curious, organized, and comfortable with technology.

They communicate clearly, enjoy interacting with people, and can maintain a friendly and professional attitude throughout the day. They are attentive enough to catch errors, confident enough to ask questions, and responsible enough to complete assignments without being constantly reminded.

They are comfortable performing traditional administrative and bookkeeping work but also understand modern software, social media, digital organization, and online communication.

This person should enjoy creating order, solving routine problems, learning how the business operates, and helping company leadership remain focused on higher-level priorities.

Social Media and Technology

The person selected does not need to be a professional marketing expert, but they must be comfortable using social media and modern technology.

Experience with any of the following is beneficial:

Facebook and Instagram business pages
Google Business Profile
Canva
Basic photo editing
Writing short captions and company updates
Scheduling social media posts
Organizing digital photographs and videos
Creating spreadsheets and digital forms
Learning new software and applications

What Success Looks Like....

Success in this position means:

QuickBooks information is accurate and current
Financial and administrative paperwork remains organized
Telephone calls are answered professionally
Customers receive prompt communication and follow-up
Appointments and calendars are accurate
Important tasks do not fall through the cracks
Company information is properly documented
Project photographs are organized and regularly used for social media
Leadership receives dependable support rather than additional problems
The office feels more organized, productive, professional, and positive

Schedule and Compensation

Full-time, in-person position
Monday through Friday (weekly pay)
Located in Palm City, Florida
Compensation based on QuickBooks Online experience, bookkeeping ability, administrative experience, technology skills, and overall qualifications

Please submit your résumé and complete the required screening questions. Applicants selected for consideration may be asked to demonstrate their QuickBooks Online knowledge and general computer skills during the interview process.

Pay: $19.00 - $21.00 per hour

Benefits:

Paid time off

Application Question(s):

Describe your hands-on experience using QuickBooks Online.

Please include how long you have used it and the specific tasks you performed, such as entering bills, recording payments, categorizing transactions, managing vendors, reconciling accounts, generating reports, or maintaining customer records.

Tell us about your most recent administrative or bookkeeping position.

What responsibilities did you personally manage, and what were you accountable for completing accurately?

Describe the software and technology you have used professionally.

Please include Google Calendar, Gmail, Google Drive, Google Sheets, Excel, CRM systems, Microsoft Office, Chat GPT, social media platforms, or other business software.

How comfortable are you answering business telephone calls, speaking with customers, scheduling appointments, and making outbound follow-up calls?

Please describe your previous customer-service or telephone experience.

How comfortable are you with using AI and what have you used it for?
Describe any experience you have creating or posting social media content for a business.

Which platforms did you use, and what types of photographs, captions, videos, or updates did you create?

This position requires accuracy, positive energy, strong follow-through, and the ability to manage bookkeeping, phones, scheduling, paperwork, software, and social media (all while having a sense of humor). Why do you believe you would be successful in this role?

Work Location: In person

Quick Apply

Refine Your Search

office coordinator jobs in stuart, fl

Office Coordinator

Orthodontic Office Coordinator

Front Desk Coordinator

Office Coordinator

Front Desk Coordinator

Guest Experience Salon Coordinator

Marketing Coordinator and Front Office Assistant

Front Office Coordinator

Front Desk Coordinator

Administrative & Member Communications Coordinator

Administrative Team Member / Treatment Coordinator

Healthcare Onboarding Coordinator - Human Resources (Onsite)

Service Coordinator/Administrator

Patient Coordinator and Receptionist

Fitness Coordinator- Seasonal Full-time

Administrative Coordinator - Healthy Schools - Ft. Pierce, FL

Client Relations Coordinator

Front Desk Coordinator – Spa & Wellness

Bilingual Medical Receptionist Front Desk Coordinator

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