Top 34 Receptionist/administrative assistant Jobs in Stuart, Fl

Administrative Assistant
SAFESPACE INC —Stuart, FL
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
Administrative Assistant
Carr, Riggs & Ingram, LLC —Stuart, FL
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
5d
Front Desk Receptionist
Woodlands Montessori School —Port Saint Lucie, FL
- $16 - $18 an hour
- Full-time
- Background check
- School experience
- Computer literacy
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5d
Administrative Assistant
Campbell Property Management —Port Saint Lucie, FL
- Up to $22 an hour
- Full-time
- Office
- Entry level
Quick Apply
6d
Office Manager/Administrative Assistant
Infinity Custom Designs —Jupiter, FL
- $60,000 - $70,000 a year
- Full-time
- Bilingual
- Computer literacy
- Mid-level
Quick Apply
Administrative Assistant
The Grace Place Preschool —Stuart, FL
- $17 - $18 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
5d
Administrative Assistant / Scheduler Per Diem Weekends
Treasure Coast Hospice —Stuart, FL
- $16.50 - $18.00 an hour
- Weekends as needed
- Computer literacy
- Windows
- Administrative experience
Quick Apply
7d
Adminstrative Assistant/Dispatcher
Neat & Repeat Cleaning —Stuart, FL
- $18 - $22 an hour
- 8 hour shift
- Background check
- Spanish
- English
- Paid holidays
- Paid time off
Quick Apply
Admin Assistant
Campbell Property Management —Jupiter, FL
- Up to $25 an hour
- Full-time
- Office
- Entry level
Quick Apply
Medical Assistant
Hurley Primary Care Associates, LLC —Stuart, FL
- $18 - $22 an hour
- Part-time
- Anatomy knowledge
- Vital signs
- Inpatient
- Opportunities for advancement
Quick Apply
14d
Administrative Assistant I
Universal Engineering Sciences —Port Saint Lucie, FL
- Overtime
- Microsoft Outlook
- Office
- High school diploma or GED
Contract Services Administrative Assistant
Hog Technologies —Stuart, FL
- Weekends as needed
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Registrar/Administrative Assistant (Temporary)
The Pine School —Hobe Sound, FL
- $20 an hour
- Temporary
- Google Workspace
- Writing skills
- Mid-level
Quick Apply
Bookkeeper/Administrative Assistant
St Lucie County Fair Association INC —Fort Pierce, FL
- $20 - $25 an hour
- Full-time
- Bilingual
- Background check
- Computer literacy
- Flexible schedule
Quick Apply
Administrative Assistant - HOA
Castle Group —Jupiter, FL
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
12d
Customer Service Sales Specialist with some Accounting
Dairy Best Cheese, INC —Stuart, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
- Profit sharing
- Health insurance
Quick Apply
Administrative Office Assistant
Intelli-Tec Security LLC —Jupiter, FL
- Full-time
- Clean driving record
- Communication skills
- Entry level
- Dental insurance
- 401(k)
Quick Apply
Administrative Assistant
48forty Solutions —Fort Pierce, FL
- $20 an hour
- Full-time
- Office
- 3 years
- Administrative experience
- AD&D insurance
- Paid holidays
Operations Administrative Assistant
MEI Rigging & Crating LLC —Jupiter, FL
- Full-time
- Background check
- Microsoft Outlook
- Research
- Health savings account
- Health insurance
Quick Apply
Financial Administrative Assistant
Hein Wealth + Tax Solutions —Jupiter, FL
- Research
- Office
- Windows
Quick Apply

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Administrative Assistant

SAFESPACE INC -
Stuart, FL

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
High school diploma or GED
Driver's License
Productivity software
Office experience

Full Job Description

Description:

Days / Shift Monday through Friday 8:30am - 5:00pm

Position Type/Classification Full-Time; Non-Exempt

Position Summary:

The Administrative Assistant provides essential administrative and operational support to ensure the smooth daily functioning of the organization. This position reports directly to the Executive Assistant and works collaboratively to support executive leadership, development, program staff, and overall office operations.

This role serves as a key point of contact for staff, partners, and visitors, and helps maintain a welcoming, organized, and confidential environment. The ideal candidate is detail-oriented, dependable, and committed to supporting survivors of domestic violence through strong administrative systems and compassionate professionalism.

Job Responsibilities:

Please note this job description is not designed to cover or contain an all-inclusive listing of activities, duties or responsibilities that are required of the employee for this job.

Greet visitors and respond to phone and email inquiries in a professional and trauma-informed manner
Open all incoming mail and packages and distribute to appropriate staff
Provide administrative assistance to the Executive Assistant as requested, including help in preparing meeting materials and organizational documents
Schedule maintenance for administration printer/copier machines
Responsible for ordering administrative, program, and participant supplies
Main contact for all administrative and program staff to schedule meetings for administrative office conference room
Keep lobby, kitchen, and conference room presentable for visitors and staff
Coordinate incoming donations and documentation
Coordinate logistics for internal trainings, events and meetings
Manage paper file storage - tracking documents and working with file storage company for pickups
Maintain organized filing systems, improving administrative systems and workflows
Coordinate New Hire Orientation including scheduling and preparing new hire packets
Track office equipment assigned to staff including laptop, keys, and cellphones.
Coordinate and assist with IT requests
Maintain and update internal calendars and employee directory
Handle all confidential and sensitive information with discretion
Create and maintain standard operating procedures for all tasks regarding this position
Adhere to SafeSpace ethics, policies, procedures, and contractual standards.
Maintain and protect the confidentiality of the program participants and shelter locations within agency guidelines and state statutes.
Support the emergency disaster team in the event of a national disaster or weather emergency.
Perform other duties as assigned by the Executive Assistant

Requirements:

Qualifications and Skills:

Required

Must have a high school diploma, G.E.D. or higher
2+ years of administrative or office experience
Strong organizational and multitasking skills
Proficient in Microsoft Office Suite
Excellent written and verbal and interpersonal communication skills
Ability to interact effectively with external contacts, volunteers, staff and participants
Ability to maintain strict confidentiality
Handle and prioritize workload, including multiple priorities
Organized and detail-oriented to collect, enter and store accurate data and information
Understand and be sensitive to the dynamics of domestic violence in our society
Must be able to pass a level two background screen
Must maintain a valid driver’s license with reliable transportation to work

Preferred

Experience in nonprofit, social services, healthcare, or advocacy settings
Familiarity with trauma-informed practices
Experience working with diverse and underserved populations
Basic bookkeeping or database experience

Core Competencies

Professionalism and compassion
Attention to detail
Reliability and accountability
Cultural humility and inclusivity
Problem-solving and initiative
Team collaboration

Training Requirements:

Required onboarding training will be conducted at the Admin. office or designated location during the hours of 8:30 am – 5:00 pm Monday through Friday regardless of shift schedule. Must successfully complete CORE Competency training provided by the agency within 90 days of employment and participate in ongoing mandatory education and skills training on relevant topics as required by statutory funding, certification of the agency or personnel, or as identified to improve employee performance. Must maintain annual training requirements outlined in the employee manual.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This job is typically operated in an administrative location but will sometimes be working out of the office, in the emergency shelters and/or in the community. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Will be a fast-paced environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. This position may require sitting, standing, walking, bending, kneeling, stooping, crouching. The employee must be able to lift and/or move items up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Notice to Applicants: All finalists for employment with SafeSpace, Inc. are required to undergo screening through the Florida Care Provider Background Screening Clearinghouse. For more information, please visit https://info.flclearinghouse.com/

SafeSpace is an Equal Opportunity Employer.

Quick Apply

Refine Your Search

receptionist/administrative assistant jobs in stuart, fl

Administrative Assistant

Administrative Assistant

Front Desk Receptionist

Administrative Assistant

Office Manager/Administrative Assistant

Administrative Assistant

Administrative Assistant / Scheduler Per Diem Weekends

Adminstrative Assistant/Dispatcher

Admin Assistant

Medical Assistant

Administrative Assistant I

Contract Services Administrative Assistant

Registrar/Administrative Assistant (Temporary)

Bookkeeper/Administrative Assistant

Administrative Assistant - HOA

Customer Service Sales Specialist with some Accounting

Administrative Office Assistant

Administrative Assistant

Operations Administrative Assistant

Financial Administrative Assistant

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