The Purchasing Clerk is responsible for accurate and timely data entry within the ADACO and Yellowdog purchasing systems to support inventory control, ordering, and receiving functions. This role plays a key part in ensuring purchasing records, vendor information, and inventory data are maintained correctly to support operational and financial accuracy.
DUTIES & RESPONSIBILITIES:
System & Data Entry
Enter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog accurately and efficiently
Update item counts, product descriptions, pricing, and units of measure within the system
Assist with inventory adjustments, transfers, and counts as needed
Ensure all entries comply with company purchasing policies and procedures
Purchasing Support
Verify orders against invoices, packing slips, and receiving documentation
Flag discrepancies such as pricing variances, missing items, or incorrect quantities
Maintain vendor records, including contact details and product catalogs
Support purchasing staff with routine administrative tasks
Accuracy & Compliance
Review data for errors, duplicates, or missing information
Maintain organized electronic and paper records for audits and reporting
Follow internal controls related to purchasing and inventory management
Communication & Collaboration
Work closely with Purchasing, Accounting, and Operations teams
Communicate issues or system concerns promptly to supervisors
Provide basic reporting or data pull support from ADACO/Yellowdog when requested
REQUIRED SKILLS & EXPERIENCE:
High school diploma or equivalent
Strong attention to detail and data accuracy
Basic computer proficiency (data entry, spreadsheets, email)
Ability to learn and navigate software systems efficiently
Prior experience with ADACO/Yellowdog or similar purchasing/inventory systems
Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments
Familiarity with purchase orders, invoices, and receiving processes
Maintain a high level of data accuracy
Meet daily and weekly data entry deadlines
Demonstrate reliability, professionalism, and confidentiality
Continuously improve system knowledge and efficiency
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
Ability to sit for extended periods while entering data
Must be able to lift equipment, supplies, etc. of at least 50 pounds.
Position may require flexibility to align with purchasing and receiving schedules
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
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BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law. BHC participates in E-Verify.
