Top 66 Express employment professionals Jobs in Sun Valley, Ca

Admin Assistant – FF168
Express Employment Professionals —Chatsworth, CA
- $21 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Dental insurance
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8d
HIRING: EXPERIENCED HONING MACHINIST- APPLY TODAY!!
EXPRESS EMPLOYMENT PROFESSIONALS —Santa Clarita, CA
- $20 - $26 an hour
- Overtime
- Background check
- Spanish
- Pass drug screening
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2d

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Admin Assistant – FF168

Express Employment Professionals -
Chatsworth, CA

Quick Apply

Job Details

Full-time
$21 - $23 an hour
8 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Life insurance
Referral program

Qualifications

Microsoft Excel
Executive administrative support
Digital marketing tools
Bachelor's degree
Organizational skills
Communications
Data analytics technologies

Full Job Description

Admin Assistant

Chatsworth, CA

Full time – Temp to hire

Monday through Friday – 8am to 5pm

$21hr to $23hr depending on experience.

An industry leader in LED lighting is seeking a dedicated Admin Assistant to join their team in Chatsworth.

Summary: Seeking a highly organized and proactive Administrative Assistant to support the Director of Operations. This role is essential in maintaining efficient office operations, coordinating vendor services, supporting financial and safety processes, and assisting with internal administrative functions. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Responsibilities:

Office Administration

Receive, sort, and distribute incoming mail and packages.
Scan and process incoming checks for deposit.
Order and maintain office supplies to ensure adequate inventory levels.
Organize and maintain physical and digital filing systems, including invoices and company documentation.
Maintain structured and audit-ready digital records across shared systems.

Vendor & Facility Coordination

Serve as the primary point of contact for local vendors and service providers. (IT, landscaping, plumbing, janitorial, etc.)
Schedule and oversee routine maintenance and repairs.
Obtain quotes and coordinate service calls as needed.
Track vendor performance and ensure timely completion of services.

Safety & Compliance

Partner with the Director of Operations to maintain and update company safety guidelines and procedures.
Ensure the safety manual remains current and compliant with regulations.
Assist in communicating safety protocols to staff.
Maintain organized compliance documentation and records.

Financial Administration

Update and process customer invoices in QuickBooks.
Send invoices to customer contacts daily.
Assist with accounts receivable tracking and follow-up.
Coordinate and track customer credit approvals.
Support credit memo tracking and coordination with CSRs.
Process daily check deposits and maintain deposit records.
Process and submit payroll on a bi-weekly basis, ensuring accuracy and completeness.
Coordinate with accounting and offshore teams to ensure timely and accurate financial processing.

Marketing & Event Support

Assist the Marketing Coordinator with reviewing product samples and coordinating sample shipments.
Support trade show logistics, including scheduling, material preparation, and vendor communication.

General Administrative Support

Manage calendars and schedule meetings for the Director of Operations.
Maintain and update the company PTO calendar.
Prepare correspondence, reports, and presentations as needed.
Track tasks, deadlines, and follow-ups to ensure timely execution.
Support coordination between internal teams and offshore partners.
Greet visitors and handle phone or front door inquiries as required.
Handle confidential information with discretion.
Take ownership of additional projects and process improvement initiatives as assigned.

Process & SOP Support

Assist in documenting standard operating procedures (SOPs) across administrative and financial workflows.
Maintain and organize SOP documentation to ensure accuracy and accessibility.
Support updates to SOPs as processes evolve.
Help ensure adherence to established procedures across teams.
Coordinate with internal and offshore teams to align on process execution.
Identify gaps or inconsistencies in workflows and flag for improvement.

Light HR Support

Maintain employee records and onboarding documentation.
Assist with new hire paperwork and document collection.
Track employee PTO, attendance, and internal records.
Coordinate with payroll and external HR providers as needed.

Required Education & Experience:

Bachelor’s degree in marketing, Business, Communications, or a related field.
Proven experience (typically 2-3 years) in marketing coordination or a similar role.
Familiarity with marketing principles, tools, and techniques.
Strong written and verbal communication skills.
Proficient in using marketing software and analytics tools.
Detail-oriented with excellent organizational and multitasking abilities.
Experience within the lighting industry preferred.

Skills and Qualifications:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, & Outlook).
Strong verbal and written communication skills, with the ability to communicate professionally.
Excellent interpersonal skills, enabling effective interaction with customers and team members.
Independent work style with strong problem-solving abilities.
Ability to multitask and thrive in a fast-paced environment.
Self-motivated and proactive, demonstrating initiative in resolving issues.
Strong organizational skills, attention to detail, and ability to prioritize work.
Flexibility to adapt to changing priorities, customer demands, and business needs.
Ability to manage diverse tasks and prioritize work effectively.
Demonstrates a sense of urgency in addressing customer needs.
Stay informed about industry trends, emerging technologies, and best practices in marketing.
Participate in professional development opportunities to enhance skills and knowledge.
Stamina for standing, sitting, walking, and performing physical tasks associated with the role.

Pay: $21.00 - $23.00 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Referral program
Vision insurance

Work Location: In person

Quick Apply

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express employment professionals jobs in sun valley, ca

Admin Assistant – FF168

HIRING: EXPERIENCED HONING MACHINIST- APPLY TODAY!!

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