Top 9 Payroll and data entry administrator Jobs in Sunnyvale Ca

As-Needed Temporary Employee (Clerical and Administrative)
City of Santa Clara, CA —Santa Clara, CA
- $18.20 - $42.00 an hour
- Temporary
- Microsoft Outlook
- Computer literacy
- Basic math
9d
Administrative Assistant
Kavanagh Construction Inc —Mountain View, CA
- $28 - $34 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
HR Administrator
Stanford University —Stanford, CA
- $29.87 - $35.26 an hour
- Part-time
- Hybrid work
- Computer literacy
- Mid-level
- Administrative experience
Administrative Assistant
SERVPRO of Palo Alto —Milpitas, CA
- $21 - $24 an hour
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Manager (CA Candidate Pool)
Summit Public Schools —San Jose, CA
- $23.68 - $29.77 an hour
- Full-time
- Background check
- Mid-level
- Organizational skills
- Paid holidays
- Disability insurance
Quick Apply

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As-Needed Temporary Employee (Clerical and Administrative)

City of Santa Clara, CA -
Santa Clara, CA

Apply Now

Job Details

Temporary | Full-time
$18.20 - $42.00 an hour
9 days ago

Qualifications

Spreadsheets
Employee relationship building
Research
Administrative experience
High school diploma or GED
Documentation tools
Desktop applications
Clerical experience

Full Job Description

Description

The City of Santa Clara is looking to create a candidate pool for As-Needed Temporary Employees - Clerical and Administrative. The positions will assist with various clerical and administrative tasks, providing general to routine office support. This position may be hired in any of the City Departments depending on staffing needs. Duties include, but are not limited to: assisting with various administrative functions, assisting customers at the front counter and answering customer calls (which may include responding to customer complaints), assisting with research and/or report preparation, preparing correspondence, and assisting with other special projects as assigned. Candidates who will excel in this position possess exceptional organization and customer service skills. Candidates will work in a fast-paced environment and many need to manage multiple competing priorities simultaneously. Candidates should possess the ability to complete assigned tasks, sometimes independently, maintain confidentiality, and work with tact and discretion.

As-needed employment is temporary in nature, unbenefited, and subject to working 999-hours in a fiscal year or 960-hours for retired annuitants. As-Needed employees will be required to complete a formal interview and will be required to complete and successfully pass various components of the conditional offer process (i.e. LiveScan). As positions need to be filled, Departments will contact eligible candidates directly.

Additional Information:

Applications must be filled out completely (e.g. do not write “see resume, NA, or personnel file.”). Years of experience are considered on the basis of full-time-equivalent experience (2080 hours per year). To receive consideration for the screening process, candidates must submit a 1) Resume, and 2) Respond to all supplemental questions. Incomplete applications will not be considered.

Application packets may be submitted online through the “Apply Now” feature on the job announcement at www.santaclaraca.gov. Applications must be submitted by the filing deadline of Friday, September 4, 2026 at 4:00 PM.

THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS . IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT. MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO INTERVIEW. APPLICANTS WILL BE CONSIDERED FOR POSITIONS ADHERING TO ALL APPLICABLE CITY POLICIES, INCLUDING BUT NOT LIMITED TO CMD 033- EMPLOYMENT OF RELATIVES.

The salary range for this position is $18.20 - $42.00. The final rate for this position will depend on the selected candidate's experience and qualifications as well as the specific role being filled.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or [email protected].

Typical Duties

Performs general clerical duties related to assigned functional area and department;

Types a wide variety of material from rough draft or copy, marginal notes, or verbal instructions, including: letters, reports, legal documents, property descriptions, specifications, requisitions, warrants, vouchers, work orders, and various other forms, materials, and statistical data;
Performs counter and telephone service, screening calls and answering inquiries involving routine departmental procedures, activities, and functions;
Refers and occasionally reconciles complaints;
Reviews and accepts requests, permits, and application forms;
May receive and issue receipt for cash, currency, and checks;
Operates duplicating equipment;
Enters and retrieves data from an on-line financial system or personal computer following established formats;
Operates facsimile or other equipment used in requesting and transmitting records or other information;
Proofreads and checks typed and other materials for accuracy, completeness, compliance with City policies, and correct English usage including grammar, punctuation, and spelling;
May receive, sort, distribute, and dispatch mail;
Sorts, indexes, and files materials, using a variety of standard filing methods;
Searches for and removes file material; prepares records for retention;
Arranges routine material for typing;
Maintains mailing lists;
Prepares acknowledgments and replies from form letters;
Secures, prepares, and copies standard departmental information and data, proceeding semi-independently to independently;
Verifies columns of figures; checks and tabulates statistical data;
Performs simple arithmetical calculations and posting work incidental to report or record-keeping preparation;
Assists in researching cabinet and computer files, applying sometimes vague and incomplete information;
Provides clerical assistance to others; responding to their appropriate requests for information and/or records;
May operate adding, calculating, and other office machines and appliances;
Orders supplies; coordinates repairs; audits invoices; matches invoices to purchase orders; deals with vendors;
Operates personal computer equipment which utilizes word processing, spreadsheet, and other software applications;
May compile, review for accuracy, and forward payroll documentation;
May process subpoenas and/or warrants of arrest received from various courts;
May operate satellite radio, using police or other radio codes;

Uses specialized computer-based programs to prepare newsletters, transparencies and other presentation graphics and trains other employees to use those programs

Assists in the planning, preparation and presentation of material on various subjects
Takes responsibility for the collection of materials, formatting and final preparation of newsletters and other informative materials for dissemination to the public and other employees
Applies methods of problem-solving
Works under pressure of meeting deadlines
Receives and replies to oral and written requests for information of a specialized or confidential nature requiring the use of discretion and judgment
Uses appropriate formats in the development of reports
Uses good time management skills
Proofreads written materials
Attends and provides administrative support for committee and staff meetings
May coordinate projects or special events sponsored by the City
Develops survey tools
Makes inquiries and obtains information and documents in relation to research projects
Tabulates statistical data; performs mathematical calculations;
May assist in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meeting as assigned; and
Performs other related duties as assigned.

Minimum Qualifications

For entry level positions, graduation from high school or possession of a GED; and one (1) year of general clerical experience that includes public contact, and computer proficiency in Microsoft Word and Excel.

For journey and higher-level positions, completion of 30 semester units of college or university work in the areas of Business Administration, Public Administration, or a related field; and one year of progressively responsible investigation, coordination or technical report writing experience; or two years of advanced administrative experience including frequent public contact.

Knowledge, Skills, and Abilities

For entry and mid-level positions:

Knowledge of:

Office practices and procedures, including filing and the operation of standard office equipment;
Correct English usage, including spelling, grammar, and punctuation;
Business letter writing; the standard format for typed materials; and basic business arithmetic; and
Telephone procedures and etiquette.

Ability to:

Perform detailed clerical work accurately;
Organize and maintain accurate office files;
Compose routine correspondence from brief instructions;
Sort and verify statistical and financial data;
Spell correctly;
Use proper English;
Make accurate arithmetical computations;
Use initiative and sound independent judgment within established guidelines;
Operate standard office equipment, including a centralized telephone system;
Use personal computers and applicable software;
Effectively handle multiple priorities, organize workload, and meet strict deadlines;
Understand and carry out oral and written instructions;
Establish and maintain effective working relationships with those contacted in the course of work;
Deal tactfully and courteously with others;
Handle complaints in a thorough, professional manner;
Work in a team-based environment and achieve common goals;
Walk or stand for extended periods of time and bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties.

For journey and higher-level positions, the above plus:

Principles of report writing

Basic statistical methods
Principles and practices of local governmental services and administration
Office safety practices, procedures, and standards

Ability to:

Deal effectively and tactfully with the public and fellow employees
Speak logically and clearly
Follow oral and written assignments
Compile and verify statistical, financial and other data
Prepare and present clear and concise statistical and narrative reports
Perform difficult clerical work using electronic word processing equipment
Operate software programs including: Word, Excel, PowerPoint, Publisher, Access and Outlook
Use correct punctuation, spelling, grammar and vocabulary in the English language
Establish and maintain effective working relationships with those contacted in the course of work
Deal tactfully and courteously with others
Work in a team-based environment and achieve common goals
Plan and organize work
Exercise independent judgment and initiative with minimal supervision
Effectively handle multiple priorities, organize workload and meet strict deadlines
Interpret and apply specific laws, ordinances and regulations, instructions, rules and procedures
Learn computer applications and systems as needed
Train other employees, as required
Bend, stoop, reach, carry, climb and lift as necessary to perform assigned duties

Apply Now

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payroll and data entry administrator jobs in sunnyvale ca

As-Needed Temporary Employee (Clerical and Administrative)

Administrative Assistant

HR Administrator

Administrative Assistant

Office Manager (CA Candidate Pool)

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