East Coast Golf Management, Inc. (ECG), is hiring a part-time Seasonal Event Management Assistant at Sea Trail Golf Resort in Sunset Beach, NC!
Employees of ECGM also enjoy the benefits of:
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Complimentary employee meal during your shift (certain restrictions may apply).
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20% discount on F&B excluding alcohol, tobacco, and food specials.
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Cost +10% off all Golf Shop merchandise excluding sale items.
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Complimentary Golf
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Booking window after 2pm the day before requested tee time
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Must be approved by the Head Golf Professional
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Up to three complimentary guests
ECGM is an EOE!
POSITION SUMMARY
The Event Management Assistant position is designed for students pursuing a degree in Hospitality Management, Event Management, Tourism, Business, Marketing, or a related field.
This position provides hands-on experience throughout the entire event lifecycle, including but not limited to:
- Sales and client relations
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Event planning
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Event logistics
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Food & beverage coordination
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Vendor communication
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Event setup and execution
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Post-event evaluation
Assistants will work closely with the Event Sales Coordinator to learn how successful weddings, corporate meetings, golf tournaments, galas, conferences, and social events are planned and executed from initial inquiry through final billing.
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Shadow event sales meetings and client consultations.
- Assist with preparing proposals, contracts, banquet event orders (BEOs), and planning documents.
- Participate in venue tours for prospective clients.
- Help respond to client inquiries and maintain communication throughout the planning process.
- Learn the event booking process and CRM management.
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Assist with event timelines and logistics.
- Coordinate room layouts and event diagrams.
- Work with culinary, banquet, golf, lodging, and maintenance departments to ensure seamless event execution.
- Confirm event details with vendors and clients.
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Assist with room setup and event inspections.
- Ensure event spaces are clean, organized, and guest-ready.
- Support banquet staff during weddings, meetings, tournaments, and special events.
- Help troubleshoot operational challenges during live events.
- Assist with event breakdown and post-event inventory.
Administrative Responsibilities
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Maintain event files and planning documents.
- Assist with data entry and reservation management.
- Prepare welcome materials, signage, seating charts, and event packets.
- Help organize event supplies and storage areas.
Marketing & Business Development
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Assist with wedding showcases and open houses.
- Help gather event photography and testimonials.
- Support social media and promotional initiatives when applicable.
- Participate in market research and competitor analysis.
Professional Development
Throughout the season, assistants will participate in all aspects of:
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Revenue management
- Hospitality sales
- Contract negotiation
- Customer service excellence
- Vendor management
- Risk management
- Leadership and teamwork
- Resort operations
- Event Budgeting
Other duties may be assigned by management to provide a well-rounded learning experience.
Position OBJECTIVES
Assistants will be able to:
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Understand the complete event planning process from inquiry to execution.
- Communicate professionally with clients, vendors, and resort departments.
- Prepare banquet event orders and event timelines.
- Coordinate multiple event logistics simultaneously.
- Demonstrate exceptional customer service.
- Identify and solve common event challenges.
- Understand food and beverage operations within a resort setting.
- Apply classroom knowledge to real-world hospitality operations.
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Currently pursuing a degree in:
- Hospitality Management, Event Management, Tourism Management, Business Administration, Marketing, Communications or a related field
- Junior or Senior standing
Experience
Previous hospitality or customer service experience is helpful but not required.
Accountability: Ability to accept responsibility and account for his/her actions.
Adaptability: Ability to adapt to change in the workplace.
Customer-Oriented: Ability to take care of the customers’ needs while following company procedures.
Enthusiastic: Ability to bring energy to the performance of a task.
Ethical: Ability to demonstrate conduct conforming to a set of values and accepted standards.
Honesty/Integrity: Ability to be truthful and be seen as credible in the workplace.
Interpersonal: Ability to get along well with a variety of personalities and individuals.
Responsible: Ability to be held accountable or answerable for one’s conduct.
Safety Awareness: Ability to identify and correct conditions that affect employee safety.
Tolerance: Ability to work successfully with a variety of people without making judgments.
Active listening: Ability to actively attend to, convey, and understand the comments and questions of others.
Autonomy: Ability to work in a progressively independent manner to display learning.
Energy: Ability to work at a sustained pace and produce quality work.
Friendliness: Ability to exhibit a cheerful demeanor toward others.
Judgment: The ability to formulate a sound decision using the available information.
Oral Communication: Ability to communicate effectively with others using the spoken word.
Organization: Possessing the trait of being organized or following a systematic method of performing a task.
Problem-Solving: Ability to find a solution for or to deal proactively with work-related problems.
Reliability: The trait of being dependable and trustworthy.
Must be able to multitask and prioritize in a fast-paced environment.
N (Not Applicable)
Activity is not applicable to this occupation.
O (Occasionally)
Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently)
Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly)
Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Physical Demands
Lift/Carry
WORK ENVIRONMENT
This position includes both office and event operations. Assistants should expect to divide their time between planning meetings, administrative tasks, and live event execution.
Because the hospitality industry operates when guests celebrate, the assistant should be available to work a flexible schedule that may include:
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Evenings
- Weekends
- Holidays
- Early mornings
Assistants will work across multiple departments, providing a comprehensive understanding of resort and convention center operations.
