Top 234 Executive administrative assistant Jobs in Swampscott, Ma

Office Administrator
Wells and Company Builders —Wenham, MA
- $27 - $29 an hour
- Full-time
- Construction site
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
1d
Senior Executive Administrative Assistant (Higher Education)
ProPivotal —Cambridge, MA
- $35 - $38 an hour
- Full-time
- Mid-level
- University
- Leadership
Quick Apply
Project Manager/Executive Assistant to CEO
Martino Law Group, LLC —Melrose, MA
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- 401(k)
Quick Apply
Legal Executive Assistant
Beacon Hill Staffing Group —Boston, MA
- $35 - $60 an hour
- Full-time
- 5 years
- Military encouraged
- Fair chance
- Dental insurance
- Vision insurance
Quick Apply
Executive Assistant (Investment Boutiques)- Direct Hire
Yoh, A Day & Zimmermann Company —Boston, MA
- $66,500 - $95,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
Executive Assistant
Beth Israel Lahey Health —Gloucester, MA
- $65,208 - $99,840 a year
- Full-time
- Acute care
- Hospital
- 5 years
15h
Administrative Business Partner, Search Ads
Google —Cambridge, MA
- $79,000 - $113,000 a year
- Full-time
- Mid-level
- Office
- 2 years
Administrative Assistant
Teradyne —North Reading, MA
- $62,500 - $100,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
5d
Executive Assistant
Crocs —Westwood, MA
- $87,000 - $97,000 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Disability insurance
9d
Executive Assistant
Candel Therapeutics —Needham, MA
- $136,000 - $143,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
Senior Executive Assistant to the Executive Vice President
Tufts University —Medford, MA
- $81,200 - $120,900 a year
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
5d
Executive Assistant
Flagship Pioneering, Inc. —Cambridge, MA
- $120,000 - $145,000 a year
- Hybrid work
- Microsoft Outlook
- 5 years
- Mid-level
- Paid time off
- Retirement plan
Executive Assistant
Encore Fire Protection —Needham, MA
- $100,000 - $130,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
- Dental insurance
14d
Executive Assistant, Legal, HR and CMC
Jade Biosciences —Boston, MA
- $105,000 - $120,000 a year
- Remote
- Microsoft Excel
- Microsoft Outlook
- Bachelor's degree
Quick Apply
Sr. Executive Assistant I
Liberty Mutual —Boston, MA
- $75,000 - $121,000 a year
- Full-time
- Microsoft Excel
- Software troubleshooting
- Research
Office Coordinator/Administrative Assistant
Living Proof Inc —Boston, MA
- $70,000 - $80,000 a year
- Mid-level
- Office
- Analysis skills
7d
Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
Executive Assistant to the CEO
MKS Inc. —Andover, MA
- $109,750 - $182,900 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Oracle
- Paid holidays
- Disability insurance
Quick Apply
Senior Executive Assistant
Anduril Industries —Quincy, MA
- $99,000 - $130,000 a year
- Email
- 7 years
- Office
- Senior level
Quick Apply
6d
Executive Coordinator
EMD-Merck US —Boston, MA
- $40 - $61 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply

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Office Administrator

Wells and Company Builders
Wenham, MA

Quick Apply

Job Details

Full-time
$27 - $29 an hour
1 day ago

Benefits

Paid holidays
401(k) 3% Match
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Teamwork
Google Docs
Attention to detail
Calendar management
Organizational skills

Full Job Description

Office Administrator

Pay: $27.00–$29.00 per hour

Job Description

Wells & Company Builders is seeking an Office Administrator to join our team.

The Office Administrator is a key support role within our small but growing residential construction company, providing day-to-day administrative and executive support that helps keep the business organized, responsive, and moving forward. This role works closely with the President and serves as a central point of coordination across scheduling, new client inquiries, hiring, marketing, office administration, and team support.

A significant part of the role is managing up — keeping the President organized, maintaining his calendar, tracking priorities and follow-ups, preparing for meetings, and helping turn ideas and conversations into actionable next steps. The role also manages the initial coordination of prospective clients from inquiry through the Pre-Construction process, assists with marketing and client-facing materials, and provides general administrative support to the team and office.

The ideal candidate is organized, proactive, personable, detail-oriented, comfortable managing competing priorities, and willing to take ownership of whatever needs attention. Some days may involve preparing a client presentation or coordinating a new lead; others may involve scheduling meetings, screening candidates, ordering crew apparel, or making sure the office and team have what they need.

This role is fully in-office and requires consistent presence at the Wells & Company Builders office in Wenham, MA. The position works closely with the President, office staff, field crews, clients, architects, designers, vendors, and prospective employees.

Key ResponsibilitiesExecutive & Owner Support

Proactively manage the President's calendar, appointments, meetings, and recurring commitments.
Schedule client, architect, designer, team, and project meetings.
Coordinate weekly project site visits and other recurring appointments.
Confirm upcoming meetings and help identify scheduling conflicts.
Add blocks of preparation time and supporting information to the President's calendar as needed.
Track action items, deadlines, follow-ups, and priorities.
Draft meeting agendas and help prepare the President for client and internal meetings.
Help organize and prioritize the President's to-do list and outstanding items.
Provide general administrative support and help keep the President informed and organized.

New Client & Lead Coordination

Monitor the company's primary inquiry email for new prospective clients.
Review incoming inquiries and identify promising leads for the President's review.
Coordinate initial phone calls and site visits between prospective clients and the President.
Track prospective clients through the initial inquiry and Pre-Construction process.

Meeting & Company Support

Prepare agendas and supporting materials for client and internal meetings.
Assist with monthly company meeting preparation.
Maintain awareness of team schedules and upcoming commitments.
Assist with company events and team activities as needed.
Provide occasional administrative or team support in the field, including delivering crew snacks and supplies.
Assist the President with general recruiting and hiring coordination.

Marketing & Brand Support

Manage and maintain the company's social media accounts.
Assist with the development and design of marketing materials and client-facing collateral.
Coordinate with outside marketing, design, photography, and other creative partners.
Help move external marketing projects forward by coordinating communication, deadlines, and follow-ups.
Maintain organized marketing files and templates.
Coordinate photography of completed residential projects.

Office Administration

Maintain a clean, organized, and welcoming office environment.
Restock office snacks and supplies.
Order office supplies as needed.
Coordinate office maintenance and equipment needs.
Receive and route incoming company phone calls through the company's phone system.
Assist with general office errands and administrative needs.

CRM & Administrative Systems

Maintain accurate information within the company's CRM and administrative systems.
Review and update lead information and follow-up items.
Maintain organized digital files and shared company documents.
Use company systems consistently to ensure information is accessible and up to date.

Qualifications

2+ years of administrative, executive assistant, office management, or related experience; experience in a construction or construction-adjacent small business is preferred.
Strong organizational skills and excellent attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and shifting deadlines.
Ability to anticipate needs, follow through independently, and take ownership of tasks.
Comfortable communicating with a wide range of people, including clients, architects, designers, subcontractors, vendors, and field employees.
Strong computer skills and comfort learning new systems and software.
Proficiency with Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
Familiarity with Monday.com or other CRM/project management platforms.
Familiarity with Canva or similar design tools.
Familiarity with social media platforms
Valid driver's license and reliable transportation.

Preferred Traits & Skills

Proactive and resourceful.
Comfortable managing up and working closely with an owner.
Able to distinguish between urgent and important priorities.
Strong follow-through and accountability.
Professional, friendly, and approachable.
Comfortable working independently while also being a collaborative member of a small team.
Flexible and willing to jump between administrative, creative, and logistical tasks.
Comfortable in a construction environment and willing to occasionally visit jobsites.
Basic graphic design and marketing skills are a plus.
Familiarity with residential construction processes and terminology is a plus.

Wells & Company Builders values its internal team members and external business partners. A positive, collaborative, entrepreneurial spirit and willingness to contribute wherever needed are essential to success in this role.

Position Details

We are accepting applications for full-time, hourly, W-2 candidates only.

Benefits include:

Annual compensation range of $56,160–$60,320
Eighty (80) annual PTO hours
Employer-paid health and dental insurance coverage for the employee
3% annual 401(k) match
Six (6) paid holidays

Pay: $27.00 - $29.00 per hour

Benefits:

401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in swampscott, ma

Office Administrator

Senior Executive Administrative Assistant (Higher Education)

Project Manager/Executive Assistant to CEO

Legal Executive Assistant

Executive Assistant (Investment Boutiques)- Direct Hire

Executive Assistant

Administrative Business Partner, Search Ads

Administrative Assistant

Executive Assistant

Executive Assistant

Senior Executive Assistant to the Executive Vice President

Executive Assistant

Executive Assistant

Executive Assistant, Legal, HR and CMC

Sr. Executive Assistant I

Office Coordinator/Administrative Assistant

Executive Coordinator

Executive Assistant to the CEO

Senior Executive Assistant

Executive Coordinator

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