Hiring Department
Athletics
Job Description
The University of Missouri–St. Louis (UMSL) Department of Athletics is seeking a highly organized, collaborative, and service-oriented professional to serve as the Assistant Athletic Director for Facilities and Game Operations .
This position provides leadership and oversight for the operation, scheduling, preparation, and management of UMSL Athletics facilities and serves as the department’s primary administrator for home competition and game-day operations. The Assistant Athletic Director will coordinate the people, facilities, equipment, and operational resources necessary to provide a high-quality competitive environment and an outstanding experience for UMSL student-athletes, coaches, visiting teams, officials, and spectators.
As a member of the Athletics administrative team, the Assistant Athletic Director will work collaboratively with coaches and staff as well as campus partners including facilities management, campus police, risk management, and other university departments. The position will support UMSL’s commitment to competitive excellence, student-athlete well-being, fiscal responsibility, and compliance with University, Great Lakes Valley Conference (GLVC), and NCAA Division II policies and standards.
Essential Duties and Responsibilities Athletic Facilities Management
- Provide day-to-day oversight of UMSL Athletics facilities and competition venues, ensuring facilities are safe, functional, clean, and prepared for practices, competitions, camps, and special events.
- Coordinate the scheduling and use of athletic facilities in collaboration with coaches, administrators, campus departments, and external users.
- Conduct regular facility inspections and identify maintenance, repair, safety, and improvement needs.
- Serve as a primary Athletics liaison with UMSL facilities personnel, grounds, custodial services, campus police, and other university partners.
- Coordinate facility setup, equipment, signage, access, storage, and operational needs.
- Develop and maintain facility operating procedures, schedules, maintenance priorities, and venue-specific plans.
- Assist Athletics leadership with planning and implementation of facility improvements, renovations, capital projects, and equipment purchases.
- Coordinate and oversee approved external uses and rentals of athletic facilities as assigned.
Game and Event Operations
- Provide leadership for the planning and execution of UMSL home athletic contests, tournaments, championships, and special events.
- Serve as the primary game administrator or designate appropriate game management personnel for home competitions.
- Develop comprehensive game-day operations plans, timelines, staffing assignments, checklists, and venue setups.
- Coordinate operational needs with coaches, sports medicine, athletic communications, marketing, officials, visiting teams, campus police, facilities personnel, and other internal and external partners.
- Recruit, hire, train, schedule, supervise, and evaluate student and part-time game operations personnel.
- Coordinate game-day staffing in areas such as event management, ticketing, crowd control, scoreboard operations, public address, facility setup and breakdown, and other operational functions.
- Ensure competition venues are prepared in accordance with applicable NCAA Division II, GLVC, and sport-specific requirements.
- Coordinate logistics for visiting teams and officials, including arrival information, parking, locker rooms, facility access, and other competition needs.
- Serve as a problem solver and decision-maker during home events, responding effectively to weather, facility, staffing, safety, scheduling, and other operational issues.
- Coordinate post-event breakdown, facility reset, incident reporting, and follow-up.
Championships and Special Events
- Lead or assist with the planning and execution of GLVC and NCAA Division II postseason competitions hosted by UMSL.
- Coordinate championship manuals, facility requirements, staffing, team and officials’ needs, signage, credentials, hospitality, and other operational responsibilities.
- Support Athletics and University special events held within athletic facilities.
- Position UMSL to successfully pursue and host conference, regional, and national championship opportunities when appropriate.
Safety, Risk Management, and Emergency Preparedness
- Assist in developing, reviewing, and implementing emergency action plans for UMSL athletic facilities and events.
- Collaborate with sports medicine, campus police, facilities personnel, University administration, and other partners regarding event safety and emergency preparedness.
- Monitor facilities and events for potential safety concerns and coordinate timely corrective action.
- Assist with severe weather planning, crowd management, evacuation procedures, and other event contingency planning.
- Maintain appropriate facility inspection, incident, and operational documentation.
Administration, Budget, and Leadership
- Manage assigned budgets related to facilities, game operations, event staffing, equipment, and other operational needs.
- Exercise responsible stewardship of University and Athletics resources and identify opportunities to improve operational efficiency.
- Supervise assigned full-time, part-time, temporary, and student personnel as appropriate.
- Develop training materials, operational manuals, checklists, and procedures to promote consistent execution across UMSL athletic events.
- Establish and maintain productive relationships with coaches, staff, student-athletes, University departments, vendors, contractors, officials, conference personnel, and community partners.
- Participate as a member of the Athletics administrative team and contribute to departmental planning, policy development, and strategic initiatives.
- Assist with camps, clinics, external events, and other departmental activities as assigned.
- Perform other duties consistent with the responsibilities of the position and the needs of UMSL Athletics.
Shift
The Assistant Athletic Director for Facilities and Game Operations must be available for a schedule that varies according to Athletics needs, including regular evening and weekend responsibilities and occasional holiday assignments.
Minimum Qualifications
A Bachelor's degree in related/ relevant area or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Preferred Qualifications
- Master’s degree in sport management, athletics administration, business administration, higher education, recreation, or a related field.
- Experience working within NCAA Division II intercollegiate athletics.
- Experience with athletic facility management and collegiate game operations.
- Experience supervising student employees, part-time personnel, and/or game-day staff.
- Experience managing operating budgets, vendors, purchasing, or facility improvement projects.
- Working knowledge of NCAA Division II and conference championship and game-management requirements.
- Experience hosting NCAA or conference postseason competition.
- Experience developing emergency action plans, event-management plans, and facility operating procedures.
- Demonstrated commitment to providing an exceptional student-athlete and spectator experience.
Anticipated Hiring Range
$ 58,000-$62,0000
Application Materials
Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email
[email protected]. If you are experiencing technical problems, please email
[email protected].
Sponsorship Information
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.
Other Information
This is an exciting time to join UMSL Athletics . Located in the vibrant St. Louis metropolitan area, UMSL offers the opportunity to be part of a competitive NCAA Division II athletics program with a strong tradition of student-athlete success and a commitment to providing a first-class collegiate experience. As a member of the Great Lakes Valley Conference, one of the nation’s premier Division II conferences, UMSL competes at a high level while maintaining the close-knit, collaborative environment that makes Division II athletics distinctive. With the resources of the University of Missouri System, access to a major sports market, and opportunities to enhance athletic facilities and the game-day experience, UMSL provides an outstanding environment for an athletics professional who wants to make a visible impact. The successful candidate will join a department focused on competitive excellence, student success, innovation, and building pride and engagement among Triton student-athletes, alumni, fans, and the greater St. Louis community.
Benefit Eligibility
This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement
Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please email the Office of Human Resources at
[email protected].
